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CMA CGM

Payroll & Administration Coordinator

Montreal, QC, Canada

Contract

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Job details

Job type: Contract
Apply by: Dec 4, 2026
Experience: Min 1 year ADP experience (WFN "Workforce Now" an asset)
Posting language: English
Posted: Nov 4, 2026

Original job description

Job description:

CMA CGM is searching for a Payroll & Administration Coordinator for a 15 month contract. One hybrid position, three missions: accurate payroll, smooth office operations, and smooth training coordination - do you have payroll experience and are interested in the challenge? we look forward to hearing from you...

NOTE: ALL CANDIDATES MUST BE LEGALLY AUTHORISED TO WORK IN CANADA: valid work permit, permanent resident or citizen.

POSITION SUMMARY

In this hybrid role, the Payroll & Administration Specialist is responsible for processing the Canadian payroll with the ADP Service provider Team while ensuring reliable day-to-day office administration and support for the coordination of training.

RESPONSIBILITIES

1. Payroll

Payroll review and validation:

Accountable for full cycle of bi-weekly and year-end payroll processing in conjunction with the ADP payroll service team
Process all employee actions in the payroll system: new, term and changes, while ensuring 100% accuracy and adherence to both legislation and internal policy
Validate salaries, taxable benefits, statutory deductions, garnishments where applicable, and other authorized deductions.
Coordinate corrections and escalations with the third-party payroll provider and U.S. counterparts.
Maintain a documented control checklist and evidence of completed payroll reviews.

Compliance, reporting and employee support:

Support payroll reconciliations, year-end activities, audits and statutory reporting.
Maintain accurate, confidential payroll records.
Respond to employee questions resolve issues.
Identify recurring errors, recommend controls and document process improvements

2. Office administration

Office operations and facilities:

Manage office supplies, inventory and routine purchasing in the online payment system.
Coordinate maintenance requests, workspace needs, vendors and building contacts.

Help maintain safe, clean, functional and professional common areas such as kitchen, boardrooms, etc
Provide administrative support for onboarding and other employee-facing activities: Laptop set up, workspace, cell phones, business cards, email distribution lists
Coordinate office notices, employee communications and administrative records.
Coordinate meetings, rooms, documents, invoices and vendor follow-up as required.

Office events:

Coordinate office events, celebrations, social committee and employee engagement activities: catering, event logistics, budget tracking.
Prepare and publish all employee event postings on the company intranet.

3. Training & Development Coordination

In partnership with Human Resources, coordinate local training activities with internal and external stakeholders
Follow up with employees for mandatory training
Maintain accurate and up to date training records and reports locally and in the system

Other responsibilities as required

QUALIFICATIONS

NOTE: ALL CANDIDATES MUST BE LEGALLY AUTHORISED TO WORK IN CANADA: valid work permit, permanent resident or citizen.

Education:

University degree required
payroll certification an asset

Experience:

Proven experience in payroll & office administration
Min 1 year ADP experience (WFN "Workforce Now" an asset)

Skills:

Exceptional organizational skills and the ability to manage multiple priorities effectively.
Excellent verbal and written communication skills, fluent in English and French.
Proficient in Microsoft Office, with strong Excel skills.
Proactive, with the ability to multitask and prioritize tasks.
Flexibility to adapt to changing priorities while maintaining attention to detail.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

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More about this job

Responsibilities

Process and validate Canadian biweekly and year-end payroll in coordination with ADP, maintain payroll records, support compliance and reporting, and respond to employee questions. Manage office operations and employee events, and coordinate local training activities and records with Human Resources.

Requirements

A university degree and proven payroll and office administration experience are required; payroll certification is an asset. Candidates need at least one year of ADP experience, strong Excel and organizational skills, fluency in English and French, and legal authorization to work in Canada.

Skills

Payroll Processing
ADP
Payroll Reconciliation
Payroll Compliance
Office Administration
Training Coordination
Microsoft Excel
Microsoft Office
Organization
Multitasking
Prioritization
Written Communication
Verbal Communication
Attention To Detail
English
French

Visa sponsorship

Not detected in the job text

Keywords

Payroll
ADP
ADP Workforce Now
Canadian Payroll
Biweekly Payroll
Year-End Payroll
Payroll Reconciliation
Statutory Reporting
Payroll Compliance
Taxable Benefits
Statutory Deductions
Garnishments
Confidential Records
Office Administration
Facilities Coordination
Vendor Management
Online Payment System
Employee Onboarding
Training Coordination
Training Records
Human Resources
Microsoft Office
Microsoft Excel
Employee Engagement
Event Coordination
English
French
Work Authorization

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