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Added 6 mins ago
E
Senior Executive Assistant
Enbridge
Calgary, AB
- Full-time
At Enbridge, we are committed to delivering safe, reliable energy while driving financial excellence and innovation. We are seeking a Senior Executive Assistant to join our team!
Added 6 mins ago
S
Operations Consultant
Sephora
West Vancouver, BC
- $19.85 to $24.8 CAD / hour
Communicate inventory issues/concerns to Supervisor (s), Assistant Manager(s) or Store Manager.
Added 7 mins ago
MC
Building Superintendent
Medallion Corporation
London, ON
- Full-time
The Superintendent is responsible for the full oversight of building operations, maintenance, cleanliness, and safety. This role leads on-site maintenance activities, supervises staff…
Added 22 mins ago
EC
Financial Services Associate
East Coast Credit Union
Baddeck, NS
- Full-time
East Coast Credit Union is looking for a Financial Services Associate to join our team in Baddeck! Reporting to the Assistant Manager, the Financial Services Associate acts as a trusted…
Added 22 mins ago
M
Talent Advisor
McKesson
Mississauga, ON
- Full-time
Reporting to the Manager, Talent Delivery, the Talent Advisor is a consultative, hands-on recruiter supporting high-volume hiring for entry-level warehouse and operations roles.
Added 37 mins ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Mississauga, ON
With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 37 mins ago
BV
ASSISTANT MANAGER
Bikini Village
Mississauga, ON
- Full-time
With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 52 mins ago
LC
Assistant Store Manager Full Time Day
Loblaw Companies Limited
Lethbridge, AB
- Full-time
Added 52 mins ago
Assistant Store Manager
Suitsupply
Vancouver, BC
…solving problems is something that comes naturally to you. As an Assistant Store Manager, you will support the Store Manager to achieve sales and service targets; maintaining best practices…
Added 52 mins ago
C
Administrative Assistant
CMHA
ON
- Part-time
Job Profile: The Administrative Assistant provides administrative, coordination, and clerical support to the supervising Program Manager. This may include data entry, handling…
Added 1 hour ago
H
Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Job Description: The Administrative Assistant is directly accountable to the Manager and Director, First Nations Métis Relations (FNMR) of the Saskatchewan Health Authority (SHA) and…
Added 1 hour ago
Assistant Manager Disability Management - Occupational Health, Safety & Wellness - People Services
Nova Scotia Health and IWK Health
Halifax, NS
Reporting to the Manager Disability Management for Occupational Health Safety and Wellness (OHSW), this position provides hands on expertise and experience to support the Disability…
Added 1 hour ago
KO
HCC - Public Health Lead
KEEWAYTINOOK OKIMAKANAK
Thunder Bay, ON
- Full-time
Reporting to the Home and Community Care (HCC) Nurse Manager and Assistant manager, the HCC/Public Health Lead collaboratively develops and implements the HCC/PH program, addressing the…
Added 1 hour ago
LC
Full-time Educational Assistant - Saint Dominic Elementary School
Lakeland Catholic School Division
Cold Lake, AB
- Full-time
Lakeland Catholic School Division is currently seeking a full-time Educational Assistant to support students at Saint Dominic Elementary School in Cold Lake, AB for the 2026-2027 school…
Added 1 hour ago
UO
Assistant Professor of Teaching - Physics and Astronomy
University of British Columbia
Vancouver, BC · UBCV | Hennings Building (HENN)
- Full-time
Full-time Assistant Professor of Teaching Position – Department of Physics and Astronomy in the Faculty of Science at the University of British Columbia, Vancouver.
Added 1 hour ago
PF
Assistant Manager
Planet Fitness
Calgary, AB
- Full-time
Job Details: Job Location: Forest Lawn - Calgary, AB, Position Type: Full Time, Education Level: High School or Equivalent, Salary Range: Undisclosed, Travel Percentage: Negligible, Job…
Added 1 hour ago
PF
Front Desk Associate
Planet Fitness
Red Deer, AB
- Full-time
Job Details: Job Location: Red Deer - Red Deer, AB, Position Type: Full Time, Education Level: High School or Equivalent, Salary Range: $40000.00Salary/year, Travel Percentage: Negligible,…
Added 2 hours ago
BP
Project Manager Assistant
BELFOR Property Restoration Canada
London, ON
- $21 to $25 CAD / hour
- Full-time
The Project Manager Assistant provides support to the Project Manager by coordinating project activities related to any and all projects. The position’s main duties are to ensure the…
Added 2 hours ago
PG
General Administration and Legal Support Assistant
PRA Group (Nasdaq: PRAA)
London, ON
- $40,000 to $45,000 CAD / year
- Full-time
This is a full-time position requiring the successful candidate to work on-site at our London office Monday through Friday with a set schedule of business hours (37.5 hours per week). If…
Added 2 hours ago
KT
Assistant Store Manager
Kal Tire
Moncton, NB
- Full-time
…strategy, and operational excellence can truly shine? Join us as Assistant Store Manager at Moncton, NB and be at the heart of a dynamic team, driving daily operations, team development,…
Added 2 hours ago
Assistant Manager, Digital Merchandising Experience (12-Month Contract)
Sephora
Toronto, ON
Ready for a career glow-up? As Assistant Manager, Digital Merchandising Experience, you’ll help execute the online category, brand, and product strategies that move our business forward.…
Added 2 hours ago
SP
Dental Assistant - Temporary Full Time
Southwestern Public Health
St. Thomas, ON
- Full-time
Under the direction of the Manager, Dental & Vision, the Dental Assistant will deliver oral health programming & services as required by the Ontario Public Health Standards, associated oral…
Added 2 hours ago
T
Senior Personal Banker - Home Borrowing
TD
Vancouver, BC
- Full-time
…allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience,…
Added 2 hours ago
B-
Site Supervisor
BEST - For A Cleaner World
Sudbury, ON
- Full-time
Must have a valid driver's license
Added 3 hours ago
SE
Senior Product Owner - EV Charging Solutions
Schneider Electric
Richmond, BC
- $114,750 to $162,000 CAD / year
- Full-time

CMHA

Administrative Assistant

ON, Canada

Hourly Rate: $ 22.75--27.57. *This represents the first and last step of a 7-step salary grid. · Part-time

Apply on recruiting.ultipro.ca About employer

Applications open in a new tab.

Job details

Pay: Hourly Rate: $ 22.75--27.57. *This represents the first and last step of a 7-step salary grid.
Job type: Part-time
Apply by: Nov 24, 2026
Working hours: 28 hours per week
Posting language: English
Posted: Nov 10, 2026

Original job description

Why work for CMHA York Region?

We deliver quality mental health and addictions services that promote recovery and health, and end stigma.

Our Values:

Responsive to the needs of our clients, their families, and our communities
Respectful in how we meet the needs of our clients and staff in each interaction
Committed to delivering the highest quality of care, every time
Innovative in our approach to meeting our clients’ and communities’ needs
Inclusive in how we work and serve our clients

Team Values:

We create belonging
We build better
We deliver

We offer an inclusive, innovative, and high-performance work culture that helps us deliver transformational impact. The organization cares about the growth, safety and well-being of employees and offers:

- HOOPP (Healthcare of Ontario Pension Plan)

Learn more about us by visiting: https://cmha-yr.on.ca/careers/

We are looking for an Administrative Assistant to support our OSP/BounceBack program!

Closing Date: November 24, 2026

Role: Contract, Part-time 28 hours per week until March 31, 2027

Hourly Rate: $ 22.75--27.57. *This represents the first and last step of a 7-step salary grid. Candidate experience and internal equity will be considered when determining the starting rate.

Reason for Posting: New role available.

Location: The successful candidate will work primarily from our Vaughan Office located at 8271 KEELE STREET UNIT 2 Vaughan, Ontario, and may be required to occasionally travel within York Region & South Simcoe for training or meetings.

Job Profile: The Administrative Assistant provides administrative, coordination, and clerical support to the supervising Program Manager. This may include data entry, handling correspondence, handling telephone calls with clients and professionals in a sensitive and diplomatic manner, organizing and coordinating meetings and overseeing office activities. The administrative team provides backup to each other.

Duties

Establishes good relationships with clients and their families and external service providers as well as staff of CMHA-YRSS in performing reception duties.
Provides reception services at all times during office hours, including triage and coordination of communications between team and clients, callers and visitors and staff of CMHA-YRSS..
Provides information in person and by phone, mail and fax, concerning CMHA-YR programs acting as a centralized resource for housing, legal, financial and addiction related information dissemination[e.g., Facilitates regular training sessions with employees on Health and Safety]
Ensures that the clerical needs of CMHA-YRSS, managing incoming and outgoing correspondences, providing photocopying faxing, couriering of materials etc. and form dissemination to appropriate individuals and teams, etc.
Review information on new referrals, requests and acquired additional information as required, and enters information into computer system.
Maintains an efficient filing system as well as computerized record system and statistical information.
Prepares requests for release of medical records, ensuring client authorization and release of information forms are signed, and maintains records of requests for information.
Ensures that any sensitive and confidential information is maintained in a safe and secure manner.
Assists in ordering supplies and arranging services with respect to building operation and maintenance.
Compiles client survey information and data internally and externally to assist the team to do the analysis in order to evaluate services and to support recommendations for change (eg client, family surveys, compiling statistics for screening tools)
Attends and participates in Client Review meetings and Team meetings, if required.
Assists in coordination activities related to training events including travel arrangements, use of equipment etc.
Organizes internal and external meetings.

Ontario Structured Psychotherapy Administrative Assistant(s) ONLY

Transfer related interfacing and follow up between various Network Lead Organization (NLO) Stakeholders
Completes operational requirements by scheduling and assigning clients, via manual and online booking to direct stuff. Includes reassignment of clients to front line staff depending on client request type.
Ensuring the review and clearance of all OSP administrative validation reports through the client data system
Full scale inventory management of all workbooks and manuals related to OSP clinical programs as well as the preparing and delivery of all materials needed.
Produce and distribute PCP letters, NLO letters, file closures as required.
Acts to support front line staff with session cancellation and logging in to the client data system when required.
Overseeing all email, phone, and fax correspondence to program related inquiries to OSP program.
Anticipates, understands, and responds to the needs of internal and external clients within organizational parameters in order to meet or exceed their expectations.
Assists with research, presentations, project plans, reports, communication materials, policies, procedures, and legislation
Follow all health and safety policies and procedures.
Report incidents, hazards, and concerns and assist with investigations as required.
Work cooperatively to promote a safe and healthy workplace.
Comply with organizational policies, program guidelines, and the Client Safety Framework.
Complete required health and safety training and recommend safety improvements when identified.

Qualifications

Education, Designations and Certifications

Minimum 2-year post-secondary education, preferably in administrative, clerical or related areas
Min. 2 years administrative and/or clerical experience related to office management is preferred
Awareness of mental health system and mental illness an asset
Exceptional computer skills for a networked office, including MS Word, Excel, Access, Outlook, and PowerPoint.
Superior organization, time management and planning skills.
Exceptional interpersonal, communication and customer service skills.
Ability to maintain confidentiality.
Ability to multi-task and prioritize workload.
Ability to work independently as well as function as part of a multi-disciplinary team.
A second language reflecting the local community is preferred.
A satisfactory and current vulnerable sector screening.

Working Conditions

Office work

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by the incumbent(s) of this job. They are not intended to be an exhaustive list of all responsibilities and activities required of the position.

To request this posting in an alternate format or to request accommodation in the application process, email AODA@cmha-yr.on.ca

Application Procedure: If you are interested in this opportunity, please visit https://cmha-yr.on.ca/careers/. Click on the “Apply Now” button and proceed to upload your cover letter and resume.

Complete the application form and submit the following:

Optional Cover letter with 300 words or less and tell us why you would want this role and why you should be considered for the position (PDF or Word)
Resume (PDF or Word) (applications without resumes will not be considered)

CMHA-YRSS is dedicated to promoting employment equity and dismantling obstacles to employment for marginalized communities. CMHA-YRSS supports the journey to mental wellness, and we welcome applicants with lived experience of mental illness. In acknowledgment of the systemic underrepresentation faced by Black, Indigenous, racialized peoples, and those living with disabilities, this opportunity has been developed based on the special program provisions of the Ontario Human Rights Code. We therefore extend invitations for applications from the following groups:

Racialized Persons
Indigenous Persons
Persons living with Disabilities

While we thank all candidates for their interest, only those selected for an interview will be contacted.

At this time, we are only accepting applications from candidates currently residing in Ontario. Applications from individuals outside the province will not be considered.

Apply on recruiting.ultipro.ca About employer

More about this job

Responsibilities

The Administrative Assistant provides clerical, coordination, and data entry support to the Program Manager while managing office correspondence and reception duties. They also oversee inventory, schedule client appointments, and maintain accurate records within the client data system.

Requirements

Candidates must have at least 2 years of post-secondary education and a minimum of 2 years of administrative or clerical experience. Exceptional computer skills and the ability to maintain confidentiality are essential for this role.

Skills

Administrative support
Data entry
Clerical support
Customer service
Communication
Time management
Organization
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft Outlook
Microsoft PowerPoint
Record keeping
Confidentiality
Multi-tasking
Interpersonal skills

Benefits

Healthcare of Ontario Pension Plan (HOOPP)

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Mental Health
Addictions Services
Clerical
Data Entry
Reception
Record Management
Inventory Management
Scheduling
Microsoft Office
Vulnerable Sector Screening
Health and Safety
Client Support
Office Management
Ontario Structured Psychotherapy
BounceBack
Documentation
Communication
Confidentiality
Reporting

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Work requirements

Jobs in Canada