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Added 6 mins ago
Industrial Engineer
Flex-N-Gate
Windsor, ON
Conduct regular continuous improvement meetings with multiple departments. Document cost saving improvements for monthly review with senior management.
Added 6 mins ago
Industrial Engineer
Flex-N-Gate
Windsor, ON
Conduct regular continuous improvement meetings with multiple departments. Document cost saving improvements for monthly review with senior management.
Added 6 mins ago
DW
Digital Fundraising Manager
Doctors Without Borders / Médecins Sans Frontières (MSF) Canada
Montreal, QC · Toronto, ON
- Full-time
Lead MSF’s symbolic giving catalogue by providing strategic and creative guidance, project management, and working with digital vendors and staff.
Added 6 mins ago
TS
Program Service Caseworker - Relief
The Salvation Army Canada and Bermuda Territory
Newmarket, ON · York Housing & Supportive Services - Belinda's Place
- Part-time
Must have functional knowledge and understanding of women's issues related to homelessness, mental health and addictions · Must have good interpersonal/time management skills
Added 6 mins ago
C
Community General Manager II
CIBC
Toronto, ON
- Full-time
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
Added 6 mins ago
UO
MMA External Partner Relations and Recruitment Advisor
University of Alberta
Edmonton, AB
- Full-time
…and experiential learning (EL) opportunities for Master of Management Analytics (MMA) students. The Advisor also incorporates employer and labour market perspectives into career education…
Added 6 mins ago
SD
Pharmacist, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Part-time
Proven ability to drive and build the business, lead by example and support enterprise programs
Added 6 mins ago
SD
Pharmacist, Hourly Full Time Day Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Full-time
Proven ability to drive and build the business, lead by example and support enterprise programs
Added 6 mins ago
Assistant Media Planner
WPP Media
Toronto, ON
…agentic marketing platform, WPP Open – we help clients navigate change, capture opportunity, and deliver transformational…
Added 6 mins ago
Clinical Lead
Bayshore
Mississauga, ON
…role, you’ll provide direct client care, support families, and lead a collaborative team dedicated to delivering personalized home care. A hands-on community health position where…
Added 6 mins ago
KC
Project Manager
KNDS Canada
Ottawa, ON
- Full-time
Strong skills in scheduling, critical-path management, resource planning, financial forecasting, change control, reporting, and stakeholder leadership.
Added 7 mins ago
DB
System Engineer
Deep Breathe
London, ON
- Full-time
…before it ever reaches a patient. As our Systems Engineer, you lead the design controls, risk management and verification work that carry our devices through regulatory submissions into…
Added 7 mins ago
I
Manager, Art Direction (14-month contract)
Indigo
Toronto, ON
- $90,000 to $120,000 CAD / year
- Contract
…in a strong and consistent manner. This role will inspire, lead, coach and manage junior designers throughout the creative process from collaborative conceptualization to production and…
Added 7 mins ago
NS
Electrical /Instrumentation & Control (I&C) Designer
Next Structural Integrity Inc.
Toronto, ON · Greater Toronto Area, Canada
- $85 to $110 CAD / hour
- Part-time
Lead engineering change initiatives, following established Engineering Change Control procedures.
Added 7 mins ago
C
Executive Assistant
CanadaVisa
Toronto, ON
- Full-time
We've already built AI-native technology across client portals, case-management systems and public-facing tools. We're using it to reduce manual work, give people personalized guidance and…
Added 22 mins ago
PG
Product Manager - Membership
Perseus Group, Constellation Software
Canada
- Full-time
Act as product lead for AXIS Membership, defining and evolving product direction for key membership processes like new memberships, renewals, upgrades, transfers and digital self-service
Added 22 mins ago
JI
Civil Engineering Student-Summer 2027
J.D. Irving, Limited
Saint John, NB
- Full-time
Documentation and Reporting – Prepare reports, assist in tracking project progress, and ensure accurate documentation of field activities, change orders, and project milestones.
Added 22 mins ago
JI
Branch Manager - Head Office (Saint John N.B)
J.D. Irving, Limited
Saint John, NB
- Full-time
…sustainable business growth. We are seeking a Branch Manager to lead our Saint John branch operations, one of the largest and most complex branches in our network. Reporting to the Director…
Added 22 mins ago
GF
Credit Manager
GM Financial Canada
Toronto, ON
- Full-time
As Credit Manager, you will lead credit decisioning and team development by evaluating complex dealer credit requests and making sound lending decisions within established authority and…
Added 22 mins ago
GF
Credit Manager
GM Financial Canada
Burnaby, BC
- Full-time
As Credit Manager - CDN Dealer Services, you will lead credit decisioning and team support by evaluating complex dealer credit requests, managing escalations, and making lending decisions…
Added 22 mins ago
IM
Director, Risk and Performance Technology
Investment Management Corporation of Ontario (IMCO)
Toronto, ON
- Full-time
Lead the delivery and enhancement of technology solutions supporting portfolio risk measurement, factor analytics, exposure analysis, performance measurement, attribution, benchmark…
Added 22 mins ago
Senior Director, IT Operations and Cybersecurity
VIA HFR - VIA TGF Inc
Ottawa, ON · Montreal, QC · Toronto, ON · Quebec, QC
Lead cybersecurity: In close collaboration with the Director, Cybersecurity, oversee the enterprise cybersecurity program, including risk management, prevention, detection, response and…
Added 22 mins ago
C
Administrative Assistant
CMHA
ON
- Part-time
…order to evaluate services and to support recommendations for change (eg client, family surveys, compiling statistics for screening…
Added 22 mins ago
D
Lead Estimator
Davie
Levis, QC
- Full-time
As the Lead Estimator – Program IceBreakers (PIBs), you will be responsible for the management of Estimating activities within the 6-ship PIBs Project, including the ongoing development of…
Added 22 mins ago
M-
Chief Fire Officer
MFO - Multinational Force & Observers
Ottawa, ON
- $94,000 USD / year
- Full-time
Lead and command fire, rescue and emergency response operations across MFO locations, including disaster management.

CMHA

Administrative Assistant

ON, Canada

Hourly Rate: $ 22.75--27.57. *This represents the first and last step of a 7-step salary grid. · Part-time

Apply on recruiting.ultipro.ca About employer

Applications open in a new tab.

Job details

Pay: Hourly Rate: $ 22.75--27.57. *This represents the first and last step of a 7-step salary grid.
Job type: Part-time
Apply by: Nov 24, 2026
Working hours: 28 hours per week
Posting language: English
Posted: Nov 10, 2026

Original job description

Why work for CMHA York Region?

We deliver quality mental health and addictions services that promote recovery and health, and end stigma.

Our Values:

Responsive to the needs of our clients, their families, and our communities
Respectful in how we meet the needs of our clients and staff in each interaction
Committed to delivering the highest quality of care, every time
Innovative in our approach to meeting our clients’ and communities’ needs
Inclusive in how we work and serve our clients

Team Values:

We create belonging
We build better
We deliver

We offer an inclusive, innovative, and high-performance work culture that helps us deliver transformational impact. The organization cares about the growth, safety and well-being of employees and offers:

- HOOPP (Healthcare of Ontario Pension Plan)

Learn more about us by visiting: https://cmha-yr.on.ca/careers/

We are looking for an Administrative Assistant to support our OSP/BounceBack program!

Closing Date: November 24, 2026

Role: Contract, Part-time 28 hours per week until March 31, 2027

Hourly Rate: $ 22.75--27.57. *This represents the first and last step of a 7-step salary grid. Candidate experience and internal equity will be considered when determining the starting rate.

Reason for Posting: New role available.

Location: The successful candidate will work primarily from our Vaughan Office located at 8271 KEELE STREET UNIT 2 Vaughan, Ontario, and may be required to occasionally travel within York Region & South Simcoe for training or meetings.

Job Profile: The Administrative Assistant provides administrative, coordination, and clerical support to the supervising Program Manager. This may include data entry, handling correspondence, handling telephone calls with clients and professionals in a sensitive and diplomatic manner, organizing and coordinating meetings and overseeing office activities. The administrative team provides backup to each other.

Duties

Establishes good relationships with clients and their families and external service providers as well as staff of CMHA-YRSS in performing reception duties.
Provides reception services at all times during office hours, including triage and coordination of communications between team and clients, callers and visitors and staff of CMHA-YRSS..
Provides information in person and by phone, mail and fax, concerning CMHA-YR programs acting as a centralized resource for housing, legal, financial and addiction related information dissemination[e.g., Facilitates regular training sessions with employees on Health and Safety]
Ensures that the clerical needs of CMHA-YRSS, managing incoming and outgoing correspondences, providing photocopying faxing, couriering of materials etc. and form dissemination to appropriate individuals and teams, etc.
Review information on new referrals, requests and acquired additional information as required, and enters information into computer system.
Maintains an efficient filing system as well as computerized record system and statistical information.
Prepares requests for release of medical records, ensuring client authorization and release of information forms are signed, and maintains records of requests for information.
Ensures that any sensitive and confidential information is maintained in a safe and secure manner.
Assists in ordering supplies and arranging services with respect to building operation and maintenance.
Compiles client survey information and data internally and externally to assist the team to do the analysis in order to evaluate services and to support recommendations for change (eg client, family surveys, compiling statistics for screening tools)
Attends and participates in Client Review meetings and Team meetings, if required.
Assists in coordination activities related to training events including travel arrangements, use of equipment etc.
Organizes internal and external meetings.

Ontario Structured Psychotherapy Administrative Assistant(s) ONLY

Transfer related interfacing and follow up between various Network Lead Organization (NLO) Stakeholders
Completes operational requirements by scheduling and assigning clients, via manual and online booking to direct stuff. Includes reassignment of clients to front line staff depending on client request type.
Ensuring the review and clearance of all OSP administrative validation reports through the client data system
Full scale inventory management of all workbooks and manuals related to OSP clinical programs as well as the preparing and delivery of all materials needed.
Produce and distribute PCP letters, NLO letters, file closures as required.
Acts to support front line staff with session cancellation and logging in to the client data system when required.
Overseeing all email, phone, and fax correspondence to program related inquiries to OSP program.
Anticipates, understands, and responds to the needs of internal and external clients within organizational parameters in order to meet or exceed their expectations.
Assists with research, presentations, project plans, reports, communication materials, policies, procedures, and legislation
Follow all health and safety policies and procedures.
Report incidents, hazards, and concerns and assist with investigations as required.
Work cooperatively to promote a safe and healthy workplace.
Comply with organizational policies, program guidelines, and the Client Safety Framework.
Complete required health and safety training and recommend safety improvements when identified.

Qualifications

Education, Designations and Certifications

Minimum 2-year post-secondary education, preferably in administrative, clerical or related areas
Min. 2 years administrative and/or clerical experience related to office management is preferred
Awareness of mental health system and mental illness an asset
Exceptional computer skills for a networked office, including MS Word, Excel, Access, Outlook, and PowerPoint.
Superior organization, time management and planning skills.
Exceptional interpersonal, communication and customer service skills.
Ability to maintain confidentiality.
Ability to multi-task and prioritize workload.
Ability to work independently as well as function as part of a multi-disciplinary team.
A second language reflecting the local community is preferred.
A satisfactory and current vulnerable sector screening.

Working Conditions

Office work

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by the incumbent(s) of this job. They are not intended to be an exhaustive list of all responsibilities and activities required of the position.

To request this posting in an alternate format or to request accommodation in the application process, email AODA@cmha-yr.on.ca

Application Procedure: If you are interested in this opportunity, please visit https://cmha-yr.on.ca/careers/. Click on the “Apply Now” button and proceed to upload your cover letter and resume.

Complete the application form and submit the following:

Optional Cover letter with 300 words or less and tell us why you would want this role and why you should be considered for the position (PDF or Word)
Resume (PDF or Word) (applications without resumes will not be considered)

CMHA-YRSS is dedicated to promoting employment equity and dismantling obstacles to employment for marginalized communities. CMHA-YRSS supports the journey to mental wellness, and we welcome applicants with lived experience of mental illness. In acknowledgment of the systemic underrepresentation faced by Black, Indigenous, racialized peoples, and those living with disabilities, this opportunity has been developed based on the special program provisions of the Ontario Human Rights Code. We therefore extend invitations for applications from the following groups:

Racialized Persons
Indigenous Persons
Persons living with Disabilities

While we thank all candidates for their interest, only those selected for an interview will be contacted.

At this time, we are only accepting applications from candidates currently residing in Ontario. Applications from individuals outside the province will not be considered.

Apply on recruiting.ultipro.ca About employer

More about this job

Responsibilities

The Administrative Assistant provides clerical, coordination, and data entry support to the Program Manager while managing office correspondence and reception duties. They also oversee inventory, schedule client appointments, and maintain accurate records within the client data system.

Requirements

Candidates must have at least 2 years of post-secondary education and a minimum of 2 years of administrative or clerical experience. Exceptional computer skills and the ability to maintain confidentiality are essential for this role.

Skills

Administrative support
Data entry
Clerical support
Customer service
Communication
Time management
Organization
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft Outlook
Microsoft PowerPoint
Record keeping
Confidentiality
Multi-tasking
Interpersonal skills

Benefits

Healthcare of Ontario Pension Plan (HOOPP)

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Mental Health
Addictions Services
Clerical
Data Entry
Reception
Record Management
Inventory Management
Scheduling
Microsoft Office
Vulnerable Sector Screening
Health and Safety
Client Support
Office Management
Ontario Structured Psychotherapy
BounceBack
Documentation
Communication
Confidentiality
Reporting

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Work requirements

Jobs in Canada