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Added 8 mins ago
J
Project Manager, Commercial Operations (Creative)
Jeeter
Toronto, ON
- $99,360 to $113,160 CAD / year
- Full-time
Positions in our production facilities, of which this not, may lead to regular exposure to cannabis plant material, dust, and other potential allergens. Individuals with sensitivity to…
Added 8 mins ago
GO
Engineering Project Manager
G2V Optics
Edmonton, AB
- Full-time
…what can actually happen when, given shared people, vendor lead times, and dependencies between projects, and whether the plan is still true. The EPM decides sequencing and resourcing…
Added 8 mins ago
PG
Product Manager - Membership
Perseus Group, Constellation Software
Canada
- Full-time
Act as product lead for AXIS Membership, defining and evolving product direction for key membership processes like new memberships, renewals, upgrades, transfers and digital self-service
Added 8 mins ago
ES
Revenue Operations Analyst
Euna Solutions
ON · Oakville, Ontario
- Full-time
The Revenue Operations team at Euna Solutions is hiring a Revenue Operations Analyst to own the reporting, forecasting, and compensation numbers that go-to-market leaders use to run the…
Added 8 mins ago
JI
Civil Engineering Student-Summer 2027
J.D. Irving, Limited
Saint John, NB
- Full-time
Documentation and Reporting – Prepare reports, assist in tracking project progress, and ensure accurate documentation of field activities, change orders, and project milestones.
Added 8 mins ago
JI
Branch Manager - Head Office (Saint John N.B)
J.D. Irving, Limited
Saint John, NB
- Full-time
…sustainable business growth. We are seeking a Branch Manager to lead our Saint John branch operations, one of the largest and most complex branches in our network. Reporting to the Director…
Added 8 mins ago
GF
Commercial Credit Manager
GM Financial Canada
Toronto, ON
- Full-time
As Commercial Credit Manager - CDN, you will lead commercial credit decisioning by evaluating complex applications, financial statements, collateral, and credit risk to make sound lending…
Added 8 mins ago
Data Analyst, ILI - Crack Analysis (UT Level 2 / 3)
DarkVision
North Vancouver, BC
…characterized, and sized. When a call is not clear-cut, you will lead the investigation, gathering the evidence and documenting a conclusion that holds up to…
Added 8 mins ago
QM
Shift Leader
Q2 Management
Woodstock, ON
- Full-time
Shift Leaders are the technical expert on performing quality control inspections and parts rework. They run the shift they are scheduled for and lead the team on that shift.
Added 8 mins ago
4
Jr Administrative Assistant
49North
Ottawa, ON · Kanata, ON
- Full-time
Take the lead on new employee on-boarding (equipment/ access requests and office allocation)
Added 8 mins ago
IM
Director, Risk and Performance Technology
Investment Management Corporation of Ontario (IMCO)
Toronto, ON
- Full-time
This role provides technology leadership for the applications, analytical platforms, reporting capabilities, and integrations that support Risk and Performance. The Director will establish…
Added 8 mins ago
BA
Personal Support Worker
Bon Air Long Term Care Residence
Cannington, ON
- Part-time
…protect dignity, comfort and choice. PSW reports to the Home Area Lead. The PSW provides hands-on personal care, promotes restorative approaches that support independence, and contributes…
Added 8 mins ago
Senior Director, IT Operations and Cybersecurity
VIA HFR - VIA TGF Inc
Ottawa, ON · Montreal, QC · Toronto, ON · Quebec, QC
Reporting to the Vice President of Information Technology, the incumbent will lead the strategy, delivery and continuous improvement of Alto’s IT operations and cybersecurity. As a member…
Added 8 mins ago
Ready-Mix Sales Representative - GTA Region
VCNA
Toronto, ON
Must have at least 2 years of previous experience in ready-mix sales, with a focus on customer relationship management
Added 8 mins ago
C
Administrative Assistant
CMHA
ON
- Part-time
Transfer related interfacing and follow up between various Network Lead Organization (NLO) Stakeholders
Added 8 mins ago
A
Sales Specialist
AdmitONE
Toronto, ON
- Full-time
Reporting to the Head of Sales, you’ll support growth across pubs, restaurants, nightclubs, and events by introducing organizers to the AdmitONE platform. This role is hands-on and…
Added 8 mins ago
S
Marketing Co-op
Survalent
Brampton, ON
- Internship
…event coordination while helping drive brand awareness and lead generation. If you're looking to gain hands-on marketing experience in a collaborative software technology environment, we'd…
Added 22 mins ago
Manager, Health & Safety - Project Delivery
Trans Mountain
Calgary, AB
Must have a valid Class 5 driver’s license
Added 22 mins ago
H
Senior Construction Manager
HDR
Richmond Hill, ON
- Full-time
…Area to work on roadway and highway construction projects. Reporting to the group lead, the position will be responsible for coordinating an onsite team of technical professionals and…
Added 22 mins ago
NM
Project Engineer / Leader (Level I–III)
NCS Multistage LLC
Calgary, AB
- Full-time
Assist with or lead testing of prototype designs, depending on experience and project requirements.
Added 22 mins ago
Strategic Planning Analyst III - Program Manager, Portfolio Management and Governance
City of Edmonton
AB
Positions with supervisory responsibilities must have two (2) years progressively responsible supervisory experience
Added 22 mins ago
Strategic Planning Analyst III - Value Realization & Strategic Investment
City of Edmonton
AB
Positions with supervisory responsibilities must have two (2) years progressively responsible supervisory experience
Added 22 mins ago
Leave & Accommodation Business Partner
Molson Coors
Toronto, ON
Lead the accommodation process by reviewing requests, facilitating interactive discussions, evaluating medical documentation, and partnering with stakeholders to identify reasonable…
Added 22 mins ago
NP
Utility Solar Technician II - Lomond, AB Canada
NovaSource Power Services
Lomond, AB
- $48 to $55 CAD / hour
- Full-time
Must have a strong safety background with experience in Lockout Tag Out and Job Hazard Analysis
Added 22 mins ago
NP
Utility Solar Technician II - Sarnia, ON Canada
NovaSource Power Services
Sarnia, ON
- $48 to $55 CAD / hour
- Full-time
Must have a strong safety background with experience in Lockout Tag Out and Job Hazard Analysis

CMHA

Administrative Assistant

ON, Canada

Hourly Rate: $ 22.75--27.57. *This represents the first and last step of a 7-step salary grid. · Part-time

Apply on recruiting.ultipro.ca About employer

Applications open in a new tab.

Job details

Pay: Hourly Rate: $ 22.75--27.57. *This represents the first and last step of a 7-step salary grid.
Job type: Part-time
Apply by: Nov 24, 2026
Working hours: 28 hours per week
Posting language: English
Posted: Nov 10, 2026

Original job description

Why work for CMHA York Region?

We deliver quality mental health and addictions services that promote recovery and health, and end stigma.

Our Values:

Responsive to the needs of our clients, their families, and our communities
Respectful in how we meet the needs of our clients and staff in each interaction
Committed to delivering the highest quality of care, every time
Innovative in our approach to meeting our clients’ and communities’ needs
Inclusive in how we work and serve our clients

Team Values:

We create belonging
We build better
We deliver

We offer an inclusive, innovative, and high-performance work culture that helps us deliver transformational impact. The organization cares about the growth, safety and well-being of employees and offers:

- HOOPP (Healthcare of Ontario Pension Plan)

Learn more about us by visiting: https://cmha-yr.on.ca/careers/

We are looking for an Administrative Assistant to support our OSP/BounceBack program!

Closing Date: November 24, 2026

Role: Contract, Part-time 28 hours per week until March 31, 2027

Hourly Rate: $ 22.75--27.57. *This represents the first and last step of a 7-step salary grid. Candidate experience and internal equity will be considered when determining the starting rate.

Reason for Posting: New role available.

Location: The successful candidate will work primarily from our Vaughan Office located at 8271 KEELE STREET UNIT 2 Vaughan, Ontario, and may be required to occasionally travel within York Region & South Simcoe for training or meetings.

Job Profile: The Administrative Assistant provides administrative, coordination, and clerical support to the supervising Program Manager. This may include data entry, handling correspondence, handling telephone calls with clients and professionals in a sensitive and diplomatic manner, organizing and coordinating meetings and overseeing office activities. The administrative team provides backup to each other.

Duties

Establishes good relationships with clients and their families and external service providers as well as staff of CMHA-YRSS in performing reception duties.
Provides reception services at all times during office hours, including triage and coordination of communications between team and clients, callers and visitors and staff of CMHA-YRSS..
Provides information in person and by phone, mail and fax, concerning CMHA-YR programs acting as a centralized resource for housing, legal, financial and addiction related information dissemination[e.g., Facilitates regular training sessions with employees on Health and Safety]
Ensures that the clerical needs of CMHA-YRSS, managing incoming and outgoing correspondences, providing photocopying faxing, couriering of materials etc. and form dissemination to appropriate individuals and teams, etc.
Review information on new referrals, requests and acquired additional information as required, and enters information into computer system.
Maintains an efficient filing system as well as computerized record system and statistical information.
Prepares requests for release of medical records, ensuring client authorization and release of information forms are signed, and maintains records of requests for information.
Ensures that any sensitive and confidential information is maintained in a safe and secure manner.
Assists in ordering supplies and arranging services with respect to building operation and maintenance.
Compiles client survey information and data internally and externally to assist the team to do the analysis in order to evaluate services and to support recommendations for change (eg client, family surveys, compiling statistics for screening tools)
Attends and participates in Client Review meetings and Team meetings, if required.
Assists in coordination activities related to training events including travel arrangements, use of equipment etc.
Organizes internal and external meetings.

Ontario Structured Psychotherapy Administrative Assistant(s) ONLY

Transfer related interfacing and follow up between various Network Lead Organization (NLO) Stakeholders
Completes operational requirements by scheduling and assigning clients, via manual and online booking to direct stuff. Includes reassignment of clients to front line staff depending on client request type.
Ensuring the review and clearance of all OSP administrative validation reports through the client data system
Full scale inventory management of all workbooks and manuals related to OSP clinical programs as well as the preparing and delivery of all materials needed.
Produce and distribute PCP letters, NLO letters, file closures as required.
Acts to support front line staff with session cancellation and logging in to the client data system when required.
Overseeing all email, phone, and fax correspondence to program related inquiries to OSP program.
Anticipates, understands, and responds to the needs of internal and external clients within organizational parameters in order to meet or exceed their expectations.
Assists with research, presentations, project plans, reports, communication materials, policies, procedures, and legislation
Follow all health and safety policies and procedures.
Report incidents, hazards, and concerns and assist with investigations as required.
Work cooperatively to promote a safe and healthy workplace.
Comply with organizational policies, program guidelines, and the Client Safety Framework.
Complete required health and safety training and recommend safety improvements when identified.

Qualifications

Education, Designations and Certifications

Minimum 2-year post-secondary education, preferably in administrative, clerical or related areas
Min. 2 years administrative and/or clerical experience related to office management is preferred
Awareness of mental health system and mental illness an asset
Exceptional computer skills for a networked office, including MS Word, Excel, Access, Outlook, and PowerPoint.
Superior organization, time management and planning skills.
Exceptional interpersonal, communication and customer service skills.
Ability to maintain confidentiality.
Ability to multi-task and prioritize workload.
Ability to work independently as well as function as part of a multi-disciplinary team.
A second language reflecting the local community is preferred.
A satisfactory and current vulnerable sector screening.

Working Conditions

Office work

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by the incumbent(s) of this job. They are not intended to be an exhaustive list of all responsibilities and activities required of the position.

To request this posting in an alternate format or to request accommodation in the application process, email AODA@cmha-yr.on.ca

Application Procedure: If you are interested in this opportunity, please visit https://cmha-yr.on.ca/careers/. Click on the “Apply Now” button and proceed to upload your cover letter and resume.

Complete the application form and submit the following:

Optional Cover letter with 300 words or less and tell us why you would want this role and why you should be considered for the position (PDF or Word)
Resume (PDF or Word) (applications without resumes will not be considered)

CMHA-YRSS is dedicated to promoting employment equity and dismantling obstacles to employment for marginalized communities. CMHA-YRSS supports the journey to mental wellness, and we welcome applicants with lived experience of mental illness. In acknowledgment of the systemic underrepresentation faced by Black, Indigenous, racialized peoples, and those living with disabilities, this opportunity has been developed based on the special program provisions of the Ontario Human Rights Code. We therefore extend invitations for applications from the following groups:

Racialized Persons
Indigenous Persons
Persons living with Disabilities

While we thank all candidates for their interest, only those selected for an interview will be contacted.

At this time, we are only accepting applications from candidates currently residing in Ontario. Applications from individuals outside the province will not be considered.

Apply on recruiting.ultipro.ca About employer

More about this job

Responsibilities

The Administrative Assistant provides clerical, coordination, and data entry support to the Program Manager while managing office correspondence and reception duties. They also oversee inventory, schedule client appointments, and maintain accurate records within the client data system.

Requirements

Candidates must have at least 2 years of post-secondary education and a minimum of 2 years of administrative or clerical experience. Exceptional computer skills and the ability to maintain confidentiality are essential for this role.

Skills

Administrative support
Data entry
Clerical support
Customer service
Communication
Time management
Organization
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft Outlook
Microsoft PowerPoint
Record keeping
Confidentiality
Multi-tasking
Interpersonal skills

Benefits

Healthcare of Ontario Pension Plan (HOOPP)

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Mental Health
Addictions Services
Clerical
Data Entry
Reception
Record Management
Inventory Management
Scheduling
Microsoft Office
Vulnerable Sector Screening
Health and Safety
Client Support
Office Management
Ontario Structured Psychotherapy
BounceBack
Documentation
Communication
Confidentiality
Reporting

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Work requirements

Jobs in Canada