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Added 1 min ago
AVP, Claims, Mid - Market & Specialty
Sovereign Insurance
Montreal, QC
Full-time
Added 1 min ago
Education Assistant 2 - 12 Hours
School District 57 (Prince George)
Valemount, BC
Internship
Administers medication to students as assigned by an administrator.
Added 1 min ago
Elementary Long Term Occasional (LTO) 25% Primary Prep
York Region District School Board
Maple, ON
Full-time
…as well as two (2) references one of which must be a YRDSB…
Added 1 min ago
Secondary Long Term Occasional (LTO) 100% Special Education (ASD Community Class)
York Region District School Board
Whitchurch-Stouffville, ON
Full-time
…as well as two (2) references one of which must be a YRDSB…
Added 1 min ago
Education Assistant 2 - 27.5 Hours
School District 57 (Prince George)
Prince George, BC
Internship
Administers medication to students as assigned by an administrator.
Added 1 min ago
Elementary Long Term Occasional (LTO) 64% Intermediate Prep (Science, History/Geography, Health and Visual Arts)
York Region District School Board
Vaughan, ON
Full-time
…as well as two (2) references one of which must be a YRDSB…
Added 1 min ago
Secondary Long Term Occasional (LTO) 100% 1 Section MPM2D1 and 2 Sections MHF4U1
York Region District School Board
Markham, ON
Full-time
…as well as two (2) references one of which must be a YRDSB…
Added 1 min ago
Elementary Long Term Occasional (LTO) 100% Special Education SERT, SSC, and Community Class Prep
York Region District School Board
Richmond Hill, ON
Full-time
…as well as two (2) references one of which must be a YRDSB…
Added 1 min ago
Education Assistant 2 - 27.5 Hours
School District 57 (Prince George)
Prince George, BC
Internship
Administers medication to students as assigned by an administrator.
Added 1 min ago
Education Assistant 2 - 27.5 Hours
School District 57 (Prince George)
Prince George, BC
Internship
Administers medication to students as assigned by an administrator.
Added 1 min ago
Warranty Claims Administrator
Charger Logistics Inc.
Brampton, ON
Full-time
As a Warranty Claims Administrator you will work closely with our Safety, Shop and Warehouse team to manage complete and accurate processing of warranty claims. You will be expected to…
Added 1 min ago
Sales & Warehouse Coordinator
Portland Tractor Inc
AB · Edmonton, AB
Full-time
Previous experience in a Sales Coordinator, Sales Administrator, Customer Service, Warehouse Coordinator, or similar role preferred.
Added 1 min ago
Computer Technician (1.0 FTE)
Parkland School Division
Stony Plain, AB
Full-time
Microsoft 365 Certified: Endpoint Administrator Associate
Added 2 mins ago
Strategic Sourcing - Strategic Sourcing Associate
Mohawk Medbuy Corporation (MMC)
Burlington, ON · ON · Kingston, ON · London, ON · Oakville, ON · Thunder Bay, ON · Toronto, ON · Chatham-Kent, ON
Act as a RFx Bid Administrator and provide bid analysis/evaluations with award recommendation as required to sourcing prime and WG members.
Added 2 mins ago
Cash Processor, Administrator
GardaWorld
Toronto, ON
As a Processor, Administrator you will be providing operational support to ensure that deadlines are met and that our customers receive the best possible service. We are looking for a…
Added 2 mins ago
Food Service Worker - Casual 2026/2027 (Yarmouth Schools) (90665)
Nova Scotia Regional Centres for Education & CSAP
NS · Yarmouth, NS
…Regional Centre for Education School Lunch Program Lead and school administrator, will demonstrate strong organizational and planning skills. They are responsible for assisting in the…
Added 2 mins ago
Food Service Worker - Casual 2026/2027 (Weymouth/Digby/Freeport) (90665)
Nova Scotia Regional Centres for Education & CSAP
Digby, NS
…Regional Centre for Education School Lunch Program Lead and school administrator, will demonstrate strong organizational and planning skills. They are responsible for assisting in the…
Added 2 mins ago
Property Manager -NP
Tribe Management inc
Barrie, ON
Full-time
Conducting in suite, vacant unit, building and grounds inspections – schedule and/or assign deficiencies to administrator, superintendent or contractor for completion
Added 30 mins ago
Senior Office Administrator
Charger Logistics Inc.
Brampton, ON
Full-time
We are currently looking for a Senior Office Administrator to join our team at our Brampton office. The successful candidate will support day-to-day administrative and operational…
Added 30 mins ago
System Administrator
Summitt Energy
Mississauga, ON
Full-time
Summitt Energy is seeking a Systems Administrator to join our growing team in our Information Technology department. The incumbent will be reporting to the Manager of Information…
Added 30 mins ago
Shop Administrator
Charger Logistics Inc.
Brampton, ON
Full-time
Added 32 mins ago
Senior Data Platform Administrator - EN 533
Export Development Canada | Exportation et développement Canada
Remote, Canada
Full-time · Remote
Reporting to the Manager - Data Management Platforms, the Senior Data Platform Administrator plays a critical role in shaping the technical direction of EDC’s data ecosystem while also…
Added 32 mins ago
Shop Administrator
Charger Logistics Inc
Brampton, ON
Full-time
Added 46 mins ago
Service Lead
Premier Equipment
Tavistock, ON
$33.98 to $42.91 CAD / hour
Full-time
Ensure completion of all service warranty and product improvement programs, submitting to the warranty administrator within required timeframes.
Added 46 mins ago
IT Systems Engineer II
Thumbtack
Remote, Canada
Full-time · Remote
Act as a primary systems administrator for Okta, Google Workspace, Atlassian, Slack, Claude, GitHub, and other key tools and partner with IT and other teams to implement and maintain…

cmi

Operations Assistant - Contract

Calgary, AB, Canada

Pay: Compensation: $30 - 33 / hour
Job type: Full-time
Apply by: Mar 31, 2027
Working hours: 37.5 hours per week
Posting language: English
Posted: Oct 2, 2026

Apply About employer

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Original job description

Why We Are Hiring

At cmi, we represent the creators of ideas. Our roster includes world-class keynote speakers, global thought leaders, and "near-celebrities" who transform how the world’s most successful companies operate. Behind every successful engagement is a team committed to exceptional service, attention to detail, strong relationships, and seamless execution. We work in a fast-moving environment where priorities can shift quickly, details matter, and our clients and talent rely on us to anticipate needs and find solutions.

We are looking for an experienced and highly organized Operations Assistant to join our team on a fixed-term contract while we provide coverage during a team member’s leave of absence. This role will provide additional operational capacity during the leave period and work closely with our Chief Operating Officer to help keep priorities moving, coordinate day-to-day operational activities, and ensure our teams have the support they need. This is an excellent opportunity for someone who enjoys stepping into an established organization, learning quickly, bringing order to complexity, and becoming a trusted operational partner.

We are looking for an Operations Assistant whose role will consist of:

· Provide day-to-day administrative and operational support to the COO as well as the team.

· Help manage priorities, deadlines, follow-ups, meetings, and action items.

· Coordinate information and activities across departments to keep projects moving.

· Track outstanding commitments and proactively follow up with team members and external partners.

· Assist with operational projects, process improvements, documentation, and implementation.

· Prepare reports, spreadsheets, presentations, meeting materials, and other business documents.

· Organize information and maintain accurate records and documentation.

· Support vendor, partner, and service-provider coordination as required.

· Basic IT Support for the team

· Handle sensitive business and personnel information with a high degree of confidentiality and discretion.

· Provide additional operational and administrative support as priorities evolve.

You may be a great fit if you:

· Have experience in operations, executive support, project coordination, administration, or a similar role.

· Are exceptionally organized and comfortable managing multiple priorities at once.

· Have strong attention to detail and take pride in accuracy.

· Have excellent written and verbal communication skills.

· Can distinguish between something that needs immediate attention and something that can wait.

· Are comfortable following up, asking questions, and respectfully holding others accountable for deliverables.

· Exercise sound judgment and understand the importance of confidentiality.

· Are adaptable and remain effective when priorities change quickly.

· Enjoy identifying ways to improve processes rather than simply working around problems.

· Are comfortable working with technology and learning new systems quickly.

· Can work independently while also collaborating effectively with a highly engaged team.

Experience in a talent agency, events, hospitality, travel, professional services, or another deadline-driven service environment would be an asset, but it is not required.

Essential Technology:

· Experience as an administrator in Salesforce

· Advanced capability with the Microsoft Office suite of programs, with a high accuracy rating

· You are experienced with Dropbox and the Cloud

· Internet research

· You are proficient in a Mac environment

· You are an advanced user of Google Mail & Calendars

· Typing speed of at least 70 wpm

The Person Who Will Thrive Here

You are someone who naturally thinks, “What needs to happen next?”
You enjoy creating order, closing loops, solving problems, and making things easier for the people around you. You don't need to be the person in the spotlight - you take satisfaction in knowing that things run better because you are there.
You understand that excellent operations are often about the small things: remembering the follow-up, catching the discrepancy, asking the extra question, documenting the process, and making sure nothing falls through the cracks.
Most importantly, you understand that in a service business, operational excellence ultimately supports people - our clients, our talent, and our team.

Contract Details

This is a fixed-term contract position created to provide temporary coverage during a team member’s leave of absence. The anticipated contract period is 6 months. As with any leave-related coverage, timing may be subject to change based on business needs.

Hours: Full-time / 37.5 hours per week

Compensation: $30 - 33 / hour

Location: South Calgary, in office position

Why Join Us?

You’ll have the opportunity to work closely with senior leadership and gain exposure to many areas of a global talent agency.
You’ll join a collaborative team where initiative is valued, ideas are welcomed, and operational excellence has a direct impact on the experience we provide to our clients and talent.
If you are organized, resourceful, curious, and energized by making things work better, we’d love to hear from you.

Apply About employer

More about this job

Responsibilities

Provide day-to-day administrative and operational support to the COO and team, coordinating priorities, meetings, deadlines, follow-ups, and cross-department activities. Support operational projects and process improvements, prepare business documents, maintain accurate records, coordinate vendors and service providers, and provide basic IT support while handling sensitive information discreetly.

Requirements

Candidates should have experience in operations, executive support, project coordination, administration, or a similar role, along with strong organization, accuracy, communication, judgment, adaptability, and confidentiality. Required technology capabilities include Salesforce administration, advanced Microsoft Office, Dropbox and cloud tools, Mac proficiency, advanced Google Mail and Calendar use, internet research, and typing at least 70 words per minute.

Skills

Administrative Support
Operations Coordination
Executive Support
Project Coordination
Prioritization
Deadline Management
Cross-Department Coordination
Process Improvement
Documentation
Report and Presentation Preparation
Recordkeeping
Vendor Coordination
Basic IT Support
Confidentiality
Written and Verbal Communication
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Salesforce
Microsoft Office
Dropbox
Cloud Tools
Mac
Google Mail
Google Calendar
Internet Research
Typing
Operations
Executive Support
Project Coordination
Administrative Support
Process Improvement
Documentation
Vendor Coordination
IT Support
Meeting Coordination
Deadline Management
Confidentiality
Talent Agency
Events Services
Hospitality
Travel
Professional Services

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