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Added 4 mins ago
Indigenous Relations – Cultural Facilitator
Hull Services
Calgary, AB
Full-time
We are looking for a regular, full-time Cultural Facilitator . The schedule for this role is mostly Monday to Friday and requires a willingness to work a flexible schedule that may include…
Added 4 mins ago
Senior HR Generalist
NexKemia
Mansonville, QC
Full-time
…English-speaking employees located in Quebec and with colleagues and direct management across North America. In addition, corporate services and cross-functional activities, including Human…
Added 5 mins ago
Director, People Development & Wellbeing - Human Resources - Full Time - Markham Stouffville Hospital
Oak Valley Health
Markham, ON
Full-time
…and barriers Indigenous Peoples face in accessing care. To support true healing, we are committed to understanding these challenges, learning from Indigenous knowledge, and taking action…
Added 5 mins ago
Store Associate
The Salvation Army Canada and Bermuda Territory
Winnipeg, MB · Crestview Thrift Store
Full-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 5 mins ago
Store Lead - Aberdeen - Part time
The Children's Place
Aberdeen, SK
Part-time
…(LOD). The Store Lead will represent the brand, operate in a professional manner, engage customers, maintain store standards, and support teamwork and employee…
Added 5 mins ago
Security Guard Walk In Interviews - Government/Schools/Real Estate/Corporate
Securitas Canada
Toronto, ON
Opportunities for full-time, part-time, and casual employment
Added 19 mins ago
Store Manager
RONA Building Supplies
100 Mile House, BC
Full-time
Employee and Family Assistance Program to support your well-being and that of your family
Added 21 mins ago
Senior Manager, Atlantic Canada
Tim Hortons Foundation Camps
Tatamagouche, NS
This is a full-time position with an anticipated start date as soon as possible.
Added 21 mins ago
Senior Consultant, Infrastructure Cost & Commercial (Senior Estimator/QS)
Turner & Townsend
Toronto, ON
Full-time
The base salary range for this full-time role is $125,000 - $150,000 per year. Ranges are determined by role and level and represent a
Added 35 mins ago
Associate Dean, Faculty of Trades and Technology - Competition ID: 4773
Kwantlen Polytechnic University
Surrey, BC
Full-time
Lead, coach, and support direct reports, including the Coordinator, Program Inventory and Support, by setting shared goals, guiding performance, and fostering a collaborative and respectful…
Added 35 mins ago
Supervisor, Child and Family Program Services (BSW/MSW) - Permanent Full-Time
VHA Home HealthCare
Mississauga, ON
Full-time
…meaningful bonds with the clients and families they serve over time and are supported by a diverse regional team and beneficial home office programs. Team members tell us “I love the…
Added 35 mins ago
Senior Account Executive
GREENTEC
Cambridge, ON
Full-time
Your primary mission is to retain the top customers and to nurture those key relationships over time. The Sr AE becomes a strategic partner and advisor to the client, discovering new…
Added 35 mins ago
Commercial Insurance Broker (Producer)
Advocis Broker Services
Toronto, ON
Full-time
…business is errors and omissions (E&O) insurance, alongside professional liability and commercial insurance solutions that protect individual advisors and their…
Added 35 mins ago
Community Support Worker III Community Link (Permanent Full-Time)
CASS Human Resources
Calgary, AB
Full-time
We have permanent full-time position located in Calgary, totaling 37.5 hours per week. A vehicle is required.
Added 35 mins ago
Client Account Manager
UBS
Toronto, ON
The indicative gross base salary range as a full-time equivalent role:
Added 35 mins ago
Direct Support Facilitator - Supported Independent Living
Community Living Hamilton
Hamilton, ON
Full-time
The Direct Support Facilitator – Supported Independent Living is responsible for assisting clients living in the community to sustain their independence and improve skills of daily living.…
Added 35 mins ago
Senior Talent Acquisition Advisor, Pacific Link
Trans Mountain
Calgary, AB
Trans Mountain is seeking a collaborative, motivated, and values-driven Senior Talent Acquisition Advisor to support the Pacific Link project. Reporting to the Manager, Talent Acquisition,…
Added 35 mins ago
Manager, Talent Acquisition, Pacific Link
Trans Mountain
Calgary, AB
…plans, sourcing programs, and recruitment execution required to support workforce ramp-up, project delivery, and business objectives. The Manager will oversee high-volume, specialized,…
Added 51 mins ago
Industrial Edge Integration Engineer - Physical AI hub, Kitchener
Siemens
Kitchener, ON
Support integration tests, reference-cell bring-up, field troubleshooting, and release-readiness validation.
Added 51 mins ago
Senior HR Generalist
CRYOPAK INC
Mansonville, QC
Full-time
…English-speaking employees located in Quebec and with colleagues and direct management across North America. In addition, corporate services and cross-functional activities, including Human…
Added 1 hour ago
Development Coordinator (13713)
Toronto Transit Commission (TTC)
Toronto, ON · Greater Toronto Area, Canada
$115,570 to $144,526.2 CAD / year
Temporary
Looking to play a direct role in shaping development around one of North America's largest transit systems? Join the TTC and help protect critical transit infrastructure, influence…
Added 1 hour ago
Senior Manager, Partnership Development
Hope and Healing International
Richmond Hill, ON
Full-time
Terms of employment: Full-Time, Salaried 18-Month Contract (February 1, 2027 to July 31, 2028)
Added 1 hour ago
Variety Use Agreement and Intellectual Property Program Coordinator
Seeds Canada
Canada
Full-time
…allows the successful candidate potential to work on projects in support of the broader Seeds Canada…
Added 1 hour ago
Mortgage Developement Manager
National Bank of Canada
Saint-Lazare, QC
Full-time
A career at National Bank means having a direct impact on our clients. As a Mortgage Development Manager, you support clients through one of the most important milestones in their lives:…
Added 1 hour ago
Mortgage Developement Manager
National Bank of Canada
Quebec, QC
Full-time
National Bank means having a direct impact on our clients. As a Mortgage

cmi

Operations Assistant - Contract

Calgary, AB, Canada

Pay: Compensation: $30 - 33 / hour
Job type: Full-time
Apply by: Mar 31, 2027
Working hours: 37.5 hours per week
Posting language: English
Posted: Oct 2, 2026

Apply About employer

Applications open in a new tab.

Original job description

Why We Are Hiring

At cmi, we represent the creators of ideas. Our roster includes world-class keynote speakers, global thought leaders, and "near-celebrities" who transform how the world’s most successful companies operate. Behind every successful engagement is a team committed to exceptional service, attention to detail, strong relationships, and seamless execution. We work in a fast-moving environment where priorities can shift quickly, details matter, and our clients and talent rely on us to anticipate needs and find solutions.

We are looking for an experienced and highly organized Operations Assistant to join our team on a fixed-term contract while we provide coverage during a team member’s leave of absence. This role will provide additional operational capacity during the leave period and work closely with our Chief Operating Officer to help keep priorities moving, coordinate day-to-day operational activities, and ensure our teams have the support they need. This is an excellent opportunity for someone who enjoys stepping into an established organization, learning quickly, bringing order to complexity, and becoming a trusted operational partner.

We are looking for an Operations Assistant whose role will consist of:

· Provide day-to-day administrative and operational support to the COO as well as the team.

· Help manage priorities, deadlines, follow-ups, meetings, and action items.

· Coordinate information and activities across departments to keep projects moving.

· Track outstanding commitments and proactively follow up with team members and external partners.

· Assist with operational projects, process improvements, documentation, and implementation.

· Prepare reports, spreadsheets, presentations, meeting materials, and other business documents.

· Organize information and maintain accurate records and documentation.

· Support vendor, partner, and service-provider coordination as required.

· Basic IT Support for the team

· Handle sensitive business and personnel information with a high degree of confidentiality and discretion.

· Provide additional operational and administrative support as priorities evolve.

You may be a great fit if you:

· Have experience in operations, executive support, project coordination, administration, or a similar role.

· Are exceptionally organized and comfortable managing multiple priorities at once.

· Have strong attention to detail and take pride in accuracy.

· Have excellent written and verbal communication skills.

· Can distinguish between something that needs immediate attention and something that can wait.

· Are comfortable following up, asking questions, and respectfully holding others accountable for deliverables.

· Exercise sound judgment and understand the importance of confidentiality.

· Are adaptable and remain effective when priorities change quickly.

· Enjoy identifying ways to improve processes rather than simply working around problems.

· Are comfortable working with technology and learning new systems quickly.

· Can work independently while also collaborating effectively with a highly engaged team.

Experience in a talent agency, events, hospitality, travel, professional services, or another deadline-driven service environment would be an asset, but it is not required.

Essential Technology:

· Experience as an administrator in Salesforce

· Advanced capability with the Microsoft Office suite of programs, with a high accuracy rating

· You are experienced with Dropbox and the Cloud

· Internet research

· You are proficient in a Mac environment

· You are an advanced user of Google Mail & Calendars

· Typing speed of at least 70 wpm

The Person Who Will Thrive Here

You are someone who naturally thinks, “What needs to happen next?”
You enjoy creating order, closing loops, solving problems, and making things easier for the people around you. You don't need to be the person in the spotlight - you take satisfaction in knowing that things run better because you are there.
You understand that excellent operations are often about the small things: remembering the follow-up, catching the discrepancy, asking the extra question, documenting the process, and making sure nothing falls through the cracks.
Most importantly, you understand that in a service business, operational excellence ultimately supports people - our clients, our talent, and our team.

Contract Details

This is a fixed-term contract position created to provide temporary coverage during a team member’s leave of absence. The anticipated contract period is 6 months. As with any leave-related coverage, timing may be subject to change based on business needs.

Hours: Full-time / 37.5 hours per week

Compensation: $30 - 33 / hour

Location: South Calgary, in office position

Why Join Us?

You’ll have the opportunity to work closely with senior leadership and gain exposure to many areas of a global talent agency.
You’ll join a collaborative team where initiative is valued, ideas are welcomed, and operational excellence has a direct impact on the experience we provide to our clients and talent.
If you are organized, resourceful, curious, and energized by making things work better, we’d love to hear from you.

Apply About employer

More about this job

Responsibilities

Provide day-to-day administrative and operational support to the COO and team, coordinating priorities, meetings, deadlines, follow-ups, and cross-department activities. Support operational projects and process improvements, prepare business documents, maintain accurate records, coordinate vendors and service providers, and provide basic IT support while handling sensitive information discreetly.

Requirements

Candidates should have experience in operations, executive support, project coordination, administration, or a similar role, along with strong organization, accuracy, communication, judgment, adaptability, and confidentiality. Required technology capabilities include Salesforce administration, advanced Microsoft Office, Dropbox and cloud tools, Mac proficiency, advanced Google Mail and Calendar use, internet research, and typing at least 70 words per minute.

Skills

Administrative Support
Operations Coordination
Executive Support
Project Coordination
Prioritization
Deadline Management
Cross-Department Coordination
Process Improvement
Documentation
Report and Presentation Preparation
Recordkeeping
Vendor Coordination
Basic IT Support
Confidentiality
Written and Verbal Communication
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Salesforce
Microsoft Office
Dropbox
Cloud Tools
Mac
Google Mail
Google Calendar
Internet Research
Typing
Operations
Executive Support
Project Coordination
Administrative Support
Process Improvement
Documentation
Vendor Coordination
IT Support
Meeting Coordination
Deadline Management
Confidentiality
Talent Agency
Events Services
Hospitality
Travel
Professional Services

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