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Added 6 mins ago
Chef's Teaching Assistant (Temporary)
Nanaimo Ladysmith Public Schools - School District 68
Nanaimo, BC
Temporary
Nanaimo Ladysmith Public Schools has a great opportunity for a temporary part-time Chef’s Teaching Assistant, to join our team! Under the direction of the Principal, or designate, the…
Added 6 mins ago
Part time Operations Supervisor (12 month Secondment)
Great Canadian Entertainment
Peterborough, ON
Part-time
The ability to obtain and maintain registration as a Category 1 Gaming Assistant with AGCO
Added 34 mins ago
Assistant Manager - Environmental Services , Etobicoke General Hospital
Compass Group Canada
Brampton, ON
Full-time
As the Assistant Manager, Environmental Services , you are responsible for supporting the delivery of high-quality environmental and support services in a fast‑paced acute care hospital…
Added 34 mins ago
Catering Assistant
Dexterra Group
Winnipeg, MB
Full-time
Added 36 mins ago
Busperson
Gateway Casinos
Sault Ste. Marie, ON
Part-time
The ability to obtain registration as a Category 2 Gaming Assistant with the Alcohol and Gaming Commission of Ontario.
Added 36 mins ago
Financial Services Representative - West End
Vancity
Vancouver, BC
Full-time
This is a Full-time, Permanent role based at our West End Community Branch (Branch 47) and will report directly to the Assistant Branch Manager.
Added 51 mins ago
Assistant Kitchen Manager
Boston Pizza
Calgary, AB
Full-time
Assistant Kitchen Managers at Canada's leading casual dining restaurant, Boston Pizza, oversee the daily operations of the kitchen, including the training, development and performance…
Added 1 hour ago
Snack Bar Attendant
Delta Bingo Inc HQ
Oakville, ON
$18.5 to $18.8 CAD / hour
Part-time
Ability to obtain and maintain an AGCO Gaming Assistant License.
Added 1 hour ago
Assistant Banquet Manager
Delta Hotels and Resorts®
Charlottetown, PE
Full-time
Added 1 hour ago
Shift Manager
Big Co Demo Brand 1 (Big Co Demos)
Whistler, BC
Full-time
As a SONIC Drive-In Shift Manager, you are responsible for assisting the General Manager and Assistant General Manager in managing the daily operations of the restaurant to provide quality…
Added 1 hour ago
Assistant Manager (test)
Big Co Demo Brand 1 (Big Co Demos)
Whistler, BC
Part-time
Restaurant Assistant General Manager (testing)
Added 2 hours ago
General Service Employee
Westerner Park
Red Deer, AB
Full-time
…sports events, concerts, and other attractions. Reporting to the Assistant Manager, Event Delivery, this hands-on role requires adaptability, flexibility, and a commitment to delivering…
Added 2 hours ago
Facilities Assistant
OCS
Windsor, ON
Full-time
The Facilities Assistant plays a vital role in ensuring the smooth, safe, and efficient operation of the theme park’s infrastructure and attractions. Working closely with the Head of…
Added 2 hours ago
Assistant Food and Beverage Operations Manager - Contract
Marriott
Toronto, ON
Full-time
2-year degree from an accredited university in Food Service Management, Hotel and Restaurant Management, Hospitality, Business Administration, or related major; 1 year experience in the…
Added 2 hours ago
Cleaner (Part Time)
Art Gallery of Ontario
Toronto, ON
Part-time
Under the direction of the Assistant Manager, Facility Services, the incumbent will provide housekeeping, event set-up, and general maintenance services. Assists in the clean and orderly…
Added 2 hours ago
Planet Fitness - Overnight Member Services Representative - Part Time - St. Johns
Taymax Group
St. John's, NL · St. Johns, NL
Part-time
Respond to member questions and concerns in a timely and professional manner and elevate to Assistant Manager or Club Manager as needed.
Added 3 hours ago
Financial Services Representative - West End
Vancity
Vancouver, BC
Full-time
This is a Full-time, Permanent role based at our West End Community Branch (Branch 47) and will report directly to the Assistant Branch Manager.
Added 3 hours ago
Guest Service Agent (Part Time)
AccorHotel
Edmonton, AB
Part-time
…memorable experiences for every occasion. With over a century of hospitality excellence and deep community connections, we continue to uphold the high standards of service that have defined…
Added 3 hours ago
Administrative Assistant (2026-10862)
Verve Senior Living
Toronto, ON · North York, ON
Part-time
Minimum two years experience in a receptionist or clerical role within a hospitality setting is considered an asset.
Added 3 hours ago
Operations Assistant - Contract
cmi
Calgary, AB
Full-time
We are looking for an experienced and highly organized Operations Assistant to join our team on a fixed-term contract while we provide coverage during a team member’s leave of absence. This…
Added 3 hours ago
Site Health & Safety Administrative Assistant
Borea
Montmagny, QC
The Site Health and Safety Assistant manages administrative tasks related to health and safety on the site administratif.ve site. He or she supports the project management team in the…
Added 3 hours ago
Assistant to the Chair
University of Toronto
Toronto, ON
The Assistant to the Chair plays a key role in coordinating academic processes including academic searches, tenure, promotion and Progress-through-the-Ranks (PTR), and serves as the…
Added 3 hours ago
Founder Support Associate
Elevation Capital
Canada
Full-time
Elevation Capital is a group of internationally impactful companies spanning consumer packaged goods, hospitality, technology, real estate, non-profit, and venture funding. Run by a highly…
Added 4 hours ago
Assistant Recreation Manager
Fairmont Hotels & Resorts
Jasper, AB
Full-time
We invite you to join the world of luxury hospitality at Fairmont Jasper Park Lodge, as our new Assistant Recreation Manager. As the Recreation Assistant Manager at Fairmont Jasper Park…
Added 4 hours ago
Food Services - Assistant Manager, Food Services
Victoria University
Toronto, ON
Position Title: Assistant Manager, Food Services

cmi

Operations Assistant - Contract

Calgary, AB, Canada

Pay: Compensation: $30 - 33 / hour
Job type: Full-time
Apply by: Mar 31, 2027
Working hours: 37.5 hours per week
Posting language: English
Posted: Oct 2, 2026

Apply About employer

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Original job description

Why We Are Hiring

At cmi, we represent the creators of ideas. Our roster includes world-class keynote speakers, global thought leaders, and "near-celebrities" who transform how the world’s most successful companies operate. Behind every successful engagement is a team committed to exceptional service, attention to detail, strong relationships, and seamless execution. We work in a fast-moving environment where priorities can shift quickly, details matter, and our clients and talent rely on us to anticipate needs and find solutions.

We are looking for an experienced and highly organized Operations Assistant to join our team on a fixed-term contract while we provide coverage during a team member’s leave of absence. This role will provide additional operational capacity during the leave period and work closely with our Chief Operating Officer to help keep priorities moving, coordinate day-to-day operational activities, and ensure our teams have the support they need. This is an excellent opportunity for someone who enjoys stepping into an established organization, learning quickly, bringing order to complexity, and becoming a trusted operational partner.

We are looking for an Operations Assistant whose role will consist of:

· Provide day-to-day administrative and operational support to the COO as well as the team.

· Help manage priorities, deadlines, follow-ups, meetings, and action items.

· Coordinate information and activities across departments to keep projects moving.

· Track outstanding commitments and proactively follow up with team members and external partners.

· Assist with operational projects, process improvements, documentation, and implementation.

· Prepare reports, spreadsheets, presentations, meeting materials, and other business documents.

· Organize information and maintain accurate records and documentation.

· Support vendor, partner, and service-provider coordination as required.

· Basic IT Support for the team

· Handle sensitive business and personnel information with a high degree of confidentiality and discretion.

· Provide additional operational and administrative support as priorities evolve.

You may be a great fit if you:

· Have experience in operations, executive support, project coordination, administration, or a similar role.

· Are exceptionally organized and comfortable managing multiple priorities at once.

· Have strong attention to detail and take pride in accuracy.

· Have excellent written and verbal communication skills.

· Can distinguish between something that needs immediate attention and something that can wait.

· Are comfortable following up, asking questions, and respectfully holding others accountable for deliverables.

· Exercise sound judgment and understand the importance of confidentiality.

· Are adaptable and remain effective when priorities change quickly.

· Enjoy identifying ways to improve processes rather than simply working around problems.

· Are comfortable working with technology and learning new systems quickly.

· Can work independently while also collaborating effectively with a highly engaged team.

Experience in a talent agency, events, hospitality, travel, professional services, or another deadline-driven service environment would be an asset, but it is not required.

Essential Technology:

· Experience as an administrator in Salesforce

· Advanced capability with the Microsoft Office suite of programs, with a high accuracy rating

· You are experienced with Dropbox and the Cloud

· Internet research

· You are proficient in a Mac environment

· You are an advanced user of Google Mail & Calendars

· Typing speed of at least 70 wpm

The Person Who Will Thrive Here

You are someone who naturally thinks, “What needs to happen next?”
You enjoy creating order, closing loops, solving problems, and making things easier for the people around you. You don't need to be the person in the spotlight - you take satisfaction in knowing that things run better because you are there.
You understand that excellent operations are often about the small things: remembering the follow-up, catching the discrepancy, asking the extra question, documenting the process, and making sure nothing falls through the cracks.
Most importantly, you understand that in a service business, operational excellence ultimately supports people - our clients, our talent, and our team.

Contract Details

This is a fixed-term contract position created to provide temporary coverage during a team member’s leave of absence. The anticipated contract period is 6 months. As with any leave-related coverage, timing may be subject to change based on business needs.

Hours: Full-time / 37.5 hours per week

Compensation: $30 - 33 / hour

Location: South Calgary, in office position

Why Join Us?

You’ll have the opportunity to work closely with senior leadership and gain exposure to many areas of a global talent agency.
You’ll join a collaborative team where initiative is valued, ideas are welcomed, and operational excellence has a direct impact on the experience we provide to our clients and talent.
If you are organized, resourceful, curious, and energized by making things work better, we’d love to hear from you.

Apply About employer

More about this job

Responsibilities

Provide day-to-day administrative and operational support to the COO and team, coordinating priorities, meetings, deadlines, follow-ups, and cross-department activities. Support operational projects and process improvements, prepare business documents, maintain accurate records, coordinate vendors and service providers, and provide basic IT support while handling sensitive information discreetly.

Requirements

Candidates should have experience in operations, executive support, project coordination, administration, or a similar role, along with strong organization, accuracy, communication, judgment, adaptability, and confidentiality. Required technology capabilities include Salesforce administration, advanced Microsoft Office, Dropbox and cloud tools, Mac proficiency, advanced Google Mail and Calendar use, internet research, and typing at least 70 words per minute.

Skills

Administrative Support
Operations Coordination
Executive Support
Project Coordination
Prioritization
Deadline Management
Cross-Department Coordination
Process Improvement
Documentation
Report and Presentation Preparation
Recordkeeping
Vendor Coordination
Basic IT Support
Confidentiality
Written and Verbal Communication
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Salesforce
Microsoft Office
Dropbox
Cloud Tools
Mac
Google Mail
Google Calendar
Internet Research
Typing
Operations
Executive Support
Project Coordination
Administrative Support
Process Improvement
Documentation
Vendor Coordination
IT Support
Meeting Coordination
Deadline Management
Confidentiality
Talent Agency
Events Services
Hospitality
Travel
Professional Services

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