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Added 8 mins ago
Accounts Receivable Clerk
Alterra Mountain Company
Kelowna, BC
Added 38 mins ago
VP
Legal Operational Support Team - Administrative - Toronto
Vialto Partners
Toronto, ON
- Full-time
We are seeking a Legal Operations Support Administrator to join our Immigration Law team in Toronto. This role provides essential administrative and operational support to our legal…
Added 38 mins ago
P
Systems Analyst
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- $40 to $45 CAD / hour
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We are seeking a skilled and versatile Business Central Administrator to join our team. The ideal candidate will be responsible for managing and maintaining Business Central systems,…
Added 1 hour ago
YO
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- Full-time
Added 1 hour ago
MS
administrative officer
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Victoria, BC
- Full-time
Added 1 hour ago
Medical Administrator
Rejuvenation
Oakville, ON
Added 2 hours ago
MF
Operations Administrator
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Nanaimo, BC
- Full-time
Added 2 hours ago
RM
Front Office Administrator
Ranger Moving Systems
Mississauga, ON
- Full-time
Ranger is looking for a highly organized and reliable Front Office Administrator to be the anchor
Added 3 hours ago
F
Service Coordinator / Branch Administrator
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- Full-time
…organized and customer-focused Service Coordinator / Branch Administrator to…
Added 3 hours ago
CP
Accounts Receivable Administrator (Bilingual)
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Ottawa, ON · Mississauga, ON
- $50,000 to $55,000 CAD / year
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Added 4 hours ago
LC
Store Administrator, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
Calgary, AB
- Full-time
Added 4 hours ago
C
Administrative Coordinator
CBRE
Mississauga, ON
- Full-time
As a CBRE Admin Coordinator, you will provide advanced administrative support to a large office. This job is part of the Sales Operations function. They are responsible for sales planning,…
Added 5 hours ago
A
Front Office Manager
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Ottawa, ON
- Full-time
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Added 5 hours ago
Durham- Parts Coordinator
Human Resources
Pickering, ON
Added 5 hours ago
W
HSE Specialist II
Worley
Edmonton, AB
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Added 6 hours ago
WM
Production Administrator- 7/7 or 14/14
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Fort Mckay 174, AB · Fort McMurray, AB · Edmonton, AB
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Weldco Heavy Industries (WHI) is hiring a Production Administrator to join our team at our steel fabrication and repair facility in Fort McKay, Alberta.
Added 6 hours ago
1
Dental Administrator-Panatella Dental, Calgary
123Dentist
Calgary, AB
- Full-time
The team at Panatella Dental located in NW Calgary, AB is looking for a passionate, hard-working Dental Administrator on a full time basis.
Added 6 hours ago
1
Assistant Office Manager-Creekside Dental, Kelowna
123Dentist
Kelowna, BC
- $65,000 to $80,000 CAD / year
- Full-time
The team at Creekside Dental located in Kelowna, BC are looking for a passionate, hard-working Assistant Office Manager on a full-time basis.
Added 6 hours ago
1
Office Manager - Studio Dental Fairview Mall
123Dentist
Toronto, ON
- $60,000 to $70,000 CAD / year
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The team at Studio Dental Fairview are looking for a passionate, hard-working Office Manager on a full-time basis. The ideal Office Manager for our team would be excited to develop and…
Added 6 hours ago
CS
Administrator
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Stockton, MB
- Internship
We Are Seeking To Recruit a Professional Office Administrator To Join Our Administration Team On a Part Time Basis. We Are Looking For Someone Who Has Experience Of Working In a Busy Office…
Added 6 hours ago
CO
Court Liaison Officer
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Campbell River, BC
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Added 6 hours ago
NS
Administrative Assistant to Manager - Primary Health Care
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Sydney Indian Reserve No. 28A, NS · Sydney, NS
- Full-time
Added 6 hours ago
AC
Administrateur(trice) Aux Réclamations/claims Administrator
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- $31 to $35 CAD / hour
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Added 6 hours ago
RW
Accounts Transfers Administrator
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- Full-time
Added 7 hours ago
CA
Administrateur d'Immeubles
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Terrebonne, QC
- Full-time

cmi

Operations Assistant - Contract

Calgary, AB, Canada

Compensation: $30 - 33 / hour · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Compensation: $30 - 33 / hour
Job type: Full-time
Apply by: Mar 31, 2027
Working hours: 37.5 hours per week
Posting language: English
Posted: Oct 2, 2026

Original job description

Why We Are Hiring

At cmi, we represent the creators of ideas. Our roster includes world-class keynote speakers, global thought leaders, and "near-celebrities" who transform how the world’s most successful companies operate. Behind every successful engagement is a team committed to exceptional service, attention to detail, strong relationships, and seamless execution. We work in a fast-moving environment where priorities can shift quickly, details matter, and our clients and talent rely on us to anticipate needs and find solutions.

We are looking for an experienced and highly organized Operations Assistant to join our team on a fixed-term contract while we provide coverage during a team member’s leave of absence. This role will provide additional operational capacity during the leave period and work closely with our Chief Operating Officer to help keep priorities moving, coordinate day-to-day operational activities, and ensure our teams have the support they need. This is an excellent opportunity for someone who enjoys stepping into an established organization, learning quickly, bringing order to complexity, and becoming a trusted operational partner.

We are looking for an Operations Assistant whose role will consist of:

· Provide day-to-day administrative and operational support to the COO as well as the team.

· Help manage priorities, deadlines, follow-ups, meetings, and action items.

· Coordinate information and activities across departments to keep projects moving.

· Track outstanding commitments and proactively follow up with team members and external partners.

· Assist with operational projects, process improvements, documentation, and implementation.

· Prepare reports, spreadsheets, presentations, meeting materials, and other business documents.

· Organize information and maintain accurate records and documentation.

· Support vendor, partner, and service-provider coordination as required.

· Basic IT Support for the team

· Handle sensitive business and personnel information with a high degree of confidentiality and discretion.

· Provide additional operational and administrative support as priorities evolve.

You may be a great fit if you:

· Have experience in operations, executive support, project coordination, administration, or a similar role.

· Are exceptionally organized and comfortable managing multiple priorities at once.

· Have strong attention to detail and take pride in accuracy.

· Have excellent written and verbal communication skills.

· Can distinguish between something that needs immediate attention and something that can wait.

· Are comfortable following up, asking questions, and respectfully holding others accountable for deliverables.

· Exercise sound judgment and understand the importance of confidentiality.

· Are adaptable and remain effective when priorities change quickly.

· Enjoy identifying ways to improve processes rather than simply working around problems.

· Are comfortable working with technology and learning new systems quickly.

· Can work independently while also collaborating effectively with a highly engaged team.

Experience in a talent agency, events, hospitality, travel, professional services, or another deadline-driven service environment would be an asset, but it is not required.

Essential Technology:

· Experience as an administrator in Salesforce

· Advanced capability with the Microsoft Office suite of programs, with a high accuracy rating

· You are experienced with Dropbox and the Cloud

· Internet research

· You are proficient in a Mac environment

· You are an advanced user of Google Mail & Calendars

· Typing speed of at least 70 wpm

The Person Who Will Thrive Here

You are someone who naturally thinks, “What needs to happen next?”
You enjoy creating order, closing loops, solving problems, and making things easier for the people around you. You don't need to be the person in the spotlight - you take satisfaction in knowing that things run better because you are there.
You understand that excellent operations are often about the small things: remembering the follow-up, catching the discrepancy, asking the extra question, documenting the process, and making sure nothing falls through the cracks.
Most importantly, you understand that in a service business, operational excellence ultimately supports people - our clients, our talent, and our team.

Contract Details

This is a fixed-term contract position created to provide temporary coverage during a team member’s leave of absence. The anticipated contract period is 6 months. As with any leave-related coverage, timing may be subject to change based on business needs.

Hours: Full-time / 37.5 hours per week

Compensation: $30 - 33 / hour

Location: South Calgary, in office position

Why Join Us?

You’ll have the opportunity to work closely with senior leadership and gain exposure to many areas of a global talent agency.
You’ll join a collaborative team where initiative is valued, ideas are welcomed, and operational excellence has a direct impact on the experience we provide to our clients and talent.
If you are organized, resourceful, curious, and energized by making things work better, we’d love to hear from you.

Apply About employer

More about this job

Responsibilities

Provide day-to-day administrative and operational support to the COO and team, coordinating priorities, meetings, deadlines, follow-ups, and cross-department activities. Support operational projects and process improvements, prepare business documents, maintain accurate records, coordinate vendors and service providers, and provide basic IT support while handling sensitive information discreetly.

Requirements

Candidates should have experience in operations, executive support, project coordination, administration, or a similar role, along with strong organization, accuracy, communication, judgment, adaptability, and confidentiality. Required technology capabilities include Salesforce administration, advanced Microsoft Office, Dropbox and cloud tools, Mac proficiency, advanced Google Mail and Calendar use, internet research, and typing at least 70 words per minute.

Skills

Administrative Support
Operations Coordination
Executive Support
Project Coordination
Prioritization
Deadline Management
Cross-Department Coordination
Process Improvement
Documentation
Report and Presentation Preparation
Recordkeeping
Vendor Coordination
Basic IT Support
Confidentiality
Written and Verbal Communication
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Salesforce
Microsoft Office
Dropbox
Cloud Tools
Mac
Google Mail
Google Calendar
Internet Research
Typing
Operations
Executive Support
Project Coordination
Administrative Support
Process Improvement
Documentation
Vendor Coordination
IT Support
Meeting Coordination
Deadline Management
Confidentiality
Talent Agency
Events Services
Hospitality
Travel
Professional Services

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