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Added just now
Development Assistant
Toronto Community Housing or Toronto Seniors Housing
Toronto, ON
We are looking for a Development Assistant to provide sound administrative assistance and program support to a team of Senior Development Managers and Senior Construction Managers in charge…
Added just now
Preschool Assistant Director
Neeginan Education, Training and Employment Services Inc.
Winnipeg, MB
Full-time
We are seeking an experienced Assistant Director (Pedagogical Mentor – Preschool) for a pedagogical leadership role focused on supporting high-quality early learning for children ages 2–6.
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JUNIOR ASSISTANT MANAGER
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ASSISTANT MANAGER
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Snack Bar Attendant
Delta Bingo Inc HQ
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$18.5 to $18.8 CAD / hour
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…and safety standards, and supporting efficient food service…
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Supporting Management of Department Operations and Inventories
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Leader de nuit
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Territory Sales Rep- Thomas Built Buses
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Understanding of fleet operations and transportation management.
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Assistant Controller
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Assistant Property Manager
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…thriving community. Dream Summit is currently looking for an Assistant Property Manager to work closely with the Senior Property Manager with tenant administration and building…
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Program Assistant, Program/Department Std
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The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is…
Added 29 mins ago
Christmas Kettle Assistant
The Salvation Army in Canada
Toronto, ON
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The Christmas Kettle Assistant helps to organize, direct, and supervise the work performed by Christmas Kettle Campaign Worker activities.
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Assistant Manager
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Manage scheduling and follow up of execution on shipping /receiving, eCommerce fulfillment operations, cash management, and operations systems & compliance.
Added 29 mins ago
Registered Practical Nurse - Med/Surg
Stevenson Memorial Hospital
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Hours of Work: In order to provide the necessary patient care, our operations run 24/7. There is the expectation that you are available to work weekdays, weekends and all shifts (days,…
Added 29 mins ago
Unit Assistant, Emergency
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The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 29 mins ago
Business Data Analyst
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Work closely with various business units (Operations & Transportation, Finance, Supply Chain, ROP, REX, Centralized Routing) to understand their business needs and develop tailored…
Added 29 mins ago
Production Assistant, Spray Foam, Empire Envelope
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AB · Edmonton, AB
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We are seeking a full-time Production Assistant, Spray Foam in Edmonton. You provide support to residential divisions, create and maintain job records, purchase orders, and estimates in Job…
Added 30 mins ago
Shift Manager
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As a SONIC Drive-In Shift Manager, you are responsible for assisting the General Manager and Assistant General Manager in managing the daily operations of the restaurant to provide quality…
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Assistant Store Manager - Spirit
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Toronto, ON · Scarborough, ON
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The Assistant Store Manager supports the Store Manager in the staffing, setup, merchandising, pack-up and teardown of a Seasonal Store. The Assistant Manager is responsible for supporting…
Added 30 mins ago
Returning Assistant Store Manager - Spirit
Spencer Gifts - Spirit Halloween
Toronto, ON · Scarborough, ON
Temporary
?This position is for any person who has previously worked for Spencer’s / Spirit Halloween in an Assistant Store Manager position.
Added 30 mins ago
Assistant Manager (test)
Big Co Demo Brand 1 (Big Co Demos)
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As a SONIC Drive-In Assistant General Manager, you are responsible for overseeing and managing the daily operations of the Drive-In in conjunction with the General Manager to provide…
Added 30 mins ago
Returning Assistant Store Manager - Spirit
Spencer Gifts - Spirit Halloween
Toronto, ON
Temporary
?This position is for any person who has previously worked for Spencer’s / Spirit Halloween in an Assistant Store Manager position.
Added 30 mins ago
Assistant Store Manager - Spirit
Spencer Gifts - Spirit Halloween
Toronto, ON
Temporary
The Assistant Store Manager supports the Store Manager in the staffing, setup, merchandising, pack-up and teardown of a Seasonal Store. The Assistant Manager is responsible for supporting…
Added 30 mins ago
Analyste principal(e), Optimisation d'inventaire et transformation numérique / Senior Analyst, Inventory Optimization & Digitalization Enablement
McKesson
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…fonctionnel de la capacité d’optimisation des stocks au sein des Opérations d’approvisionnement. Le/la titulaire dirige des initiatives complexes d’optimisation et de transformation…
Added 30 mins ago
Assistant General Manager - Newmarket York Town Square
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The Assistant General Manager plays a key role in providing an exceptional employee and member experience. You are responsible for training, coaching and ongoing development of a team of…

cmi

Operations Assistant - Contract

Calgary, AB, Canada

Pay: Compensation: $30 - 33 / hour
Job type: Full-time
Apply by: Mar 31, 2027
Working hours: 37.5 hours per week
Posting language: English
Posted: Oct 2, 2026

Apply About employer

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Original job description

Why We Are Hiring

At cmi, we represent the creators of ideas. Our roster includes world-class keynote speakers, global thought leaders, and "near-celebrities" who transform how the world’s most successful companies operate. Behind every successful engagement is a team committed to exceptional service, attention to detail, strong relationships, and seamless execution. We work in a fast-moving environment where priorities can shift quickly, details matter, and our clients and talent rely on us to anticipate needs and find solutions.

We are looking for an experienced and highly organized Operations Assistant to join our team on a fixed-term contract while we provide coverage during a team member’s leave of absence. This role will provide additional operational capacity during the leave period and work closely with our Chief Operating Officer to help keep priorities moving, coordinate day-to-day operational activities, and ensure our teams have the support they need. This is an excellent opportunity for someone who enjoys stepping into an established organization, learning quickly, bringing order to complexity, and becoming a trusted operational partner.

We are looking for an Operations Assistant whose role will consist of:

· Provide day-to-day administrative and operational support to the COO as well as the team.

· Help manage priorities, deadlines, follow-ups, meetings, and action items.

· Coordinate information and activities across departments to keep projects moving.

· Track outstanding commitments and proactively follow up with team members and external partners.

· Assist with operational projects, process improvements, documentation, and implementation.

· Prepare reports, spreadsheets, presentations, meeting materials, and other business documents.

· Organize information and maintain accurate records and documentation.

· Support vendor, partner, and service-provider coordination as required.

· Basic IT Support for the team

· Handle sensitive business and personnel information with a high degree of confidentiality and discretion.

· Provide additional operational and administrative support as priorities evolve.

You may be a great fit if you:

· Have experience in operations, executive support, project coordination, administration, or a similar role.

· Are exceptionally organized and comfortable managing multiple priorities at once.

· Have strong attention to detail and take pride in accuracy.

· Have excellent written and verbal communication skills.

· Can distinguish between something that needs immediate attention and something that can wait.

· Are comfortable following up, asking questions, and respectfully holding others accountable for deliverables.

· Exercise sound judgment and understand the importance of confidentiality.

· Are adaptable and remain effective when priorities change quickly.

· Enjoy identifying ways to improve processes rather than simply working around problems.

· Are comfortable working with technology and learning new systems quickly.

· Can work independently while also collaborating effectively with a highly engaged team.

Experience in a talent agency, events, hospitality, travel, professional services, or another deadline-driven service environment would be an asset, but it is not required.

Essential Technology:

· Experience as an administrator in Salesforce

· Advanced capability with the Microsoft Office suite of programs, with a high accuracy rating

· You are experienced with Dropbox and the Cloud

· Internet research

· You are proficient in a Mac environment

· You are an advanced user of Google Mail & Calendars

· Typing speed of at least 70 wpm

The Person Who Will Thrive Here

You are someone who naturally thinks, “What needs to happen next?”
You enjoy creating order, closing loops, solving problems, and making things easier for the people around you. You don't need to be the person in the spotlight - you take satisfaction in knowing that things run better because you are there.
You understand that excellent operations are often about the small things: remembering the follow-up, catching the discrepancy, asking the extra question, documenting the process, and making sure nothing falls through the cracks.
Most importantly, you understand that in a service business, operational excellence ultimately supports people - our clients, our talent, and our team.

Contract Details

This is a fixed-term contract position created to provide temporary coverage during a team member’s leave of absence. The anticipated contract period is 6 months. As with any leave-related coverage, timing may be subject to change based on business needs.

Hours: Full-time / 37.5 hours per week

Compensation: $30 - 33 / hour

Location: South Calgary, in office position

Why Join Us?

You’ll have the opportunity to work closely with senior leadership and gain exposure to many areas of a global talent agency.
You’ll join a collaborative team where initiative is valued, ideas are welcomed, and operational excellence has a direct impact on the experience we provide to our clients and talent.
If you are organized, resourceful, curious, and energized by making things work better, we’d love to hear from you.

Apply About employer

More about this job

Responsibilities

Provide day-to-day administrative and operational support to the COO and team, coordinating priorities, meetings, deadlines, follow-ups, and cross-department activities. Support operational projects and process improvements, prepare business documents, maintain accurate records, coordinate vendors and service providers, and provide basic IT support while handling sensitive information discreetly.

Requirements

Candidates should have experience in operations, executive support, project coordination, administration, or a similar role, along with strong organization, accuracy, communication, judgment, adaptability, and confidentiality. Required technology capabilities include Salesforce administration, advanced Microsoft Office, Dropbox and cloud tools, Mac proficiency, advanced Google Mail and Calendar use, internet research, and typing at least 70 words per minute.

Skills

Administrative Support
Operations Coordination
Executive Support
Project Coordination
Prioritization
Deadline Management
Cross-Department Coordination
Process Improvement
Documentation
Report and Presentation Preparation
Recordkeeping
Vendor Coordination
Basic IT Support
Confidentiality
Written and Verbal Communication
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Salesforce
Microsoft Office
Dropbox
Cloud Tools
Mac
Google Mail
Google Calendar
Internet Research
Typing
Operations
Executive Support
Project Coordination
Administrative Support
Process Improvement
Documentation
Vendor Coordination
IT Support
Meeting Coordination
Deadline Management
Confidentiality
Talent Agency
Events Services
Hospitality
Travel
Professional Services

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