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Added 1 min ago
Supervisor, Underground Trades
B2Gold - Nunavut
NU · Nunavut, Canada
Full-time
Develops and communicates daily work plans while coordinating personnel, tools, materials, parts, documentation, and drawings to support efficient underground maintenance operations.
Added 1 min ago
Front Office Supervisor - The Wickaninnish Inn
Relais & Châteaux
Tofino, BC
Full-time
Support and assist the Front Office Manager as they are responsible and accountable for the actions of all Front Office Team Members. Work as a “hands-on” supervisor assisting the team as…
Added 1 min ago
Assistant Spa Manager - The Wickaninnish Inn
Relais & Châteaux
Tofino, BC
Full-time
Lead by example and be a pro-active member of the Ancient Cedars Spa Leadership Team.
Added 1 min ago
Sommelier - The Wickaninnish Inn
Relais & Châteaux
Tofino, BC
Full-time
Lead by example and be a pro-active member of The Pointe Restaurant Team.
Added 1 min ago
MRO Coordinator
Maple Leaf Foods Inc
Hamilton, ON
$47,000 to $69,000 CAD / year
Full-time
Any MLF team member interested in being considered for this role are encouraged to apply online by October 16. Applications received beyond that date are not guaranteed consideration.
Added 1 min ago
5768 - Assistant Store Manager FT
Lids
Brantford, ON
$19 to $20 USD / hour
Full-time
…results, creating a fun and inclusive environment for their team, and delivering exceptional customer service by offering their expertise on Lids’ products and…
Added 1 min ago
Senior Legal Counsel
AtkinsRéalis
Montreal, QC
Full-time
As a member of the Canada Legal Affairs team, you will report to the Regional General Counsel, Canada, or their designate, and will be responsible for:
Added 2 mins ago
Vice President, Land & Joint Mission Systems
General Dynamics Missions System International
Ottawa, ON
Full-time
As a key member of the leadership team, you will be accountable for the performance and growth of a complex international business, overseeing strategy, customer engagement, program…
Added 2 mins ago
Day Porter - Office Building (Everclean)
Kandor
Burnaby, BC
Gain practical, on-the-job experience across cleaning operations, quality assurance, client service, scheduling, compliance, and leadership support. This is a strong pathway to develop r
Added 2 mins ago
Janitorial Site Supervisor (Downtown Office & Retail)
Kandor
Vancouver, BC
You notice the details others miss - a restroom that needs attention, a team member who needs support, a schedule that needs fixing. If you take pride in leading a professional team and…
Added 17 mins ago
Meat Clerk-13th Ave Food Store
Co-op
Medicine Hat, AB
Part-time
Monitor product quality, markdowns, shrinkage, and spoilage to support department operations.
Added 17 mins ago
Bakery Clerk-Northlands Food Store
Co-op
Medicine Hat, AB
Part-time
Team Member Volunteer Program: Get involved in community initiatives and make a positive impact through volunteer opportunities.
Added 31 mins ago
DRY - DockWorker Leadhand
Gardewine
Dryden, ON
Full-time
The Dock Leadhand is an essential part of the cross dock operations, specifically with inbound and outbound operations within the terminal. He/She will carry out all the front line…
Added 31 mins ago
Store Associate
The Salvation Army in Canada
Toronto, ON
Part-time
Demonstrate ability to work independently and participate as an active and responsible team member in a cooperative team environment.
Added 31 mins ago
Store Associate
The Salvation Army in Canada
Sherwood Park, AB
Part-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 31 mins ago
Store Associate
The Salvation Army in Canada
Brampton, ON
Part-time
Demonstrate ability to work independently and participate as an active and responsible team member in a cooperative team environment.
Added 31 mins ago
Relief Frontline Worker
The Salvation Army in Canada
Toronto, ON
Part-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 31 mins ago
Store Associate
The Salvation Army in Canada
Toronto, ON
Part-time
Demonstrate ability to work independently and participate as an active and responsible team member in a cooperative team environment.
Added 31 mins ago
Office Clerk
Ricoh USA, Inc.
Toronto, ON
Full-time
The Field Support Representative is responsible for supporting the daily operations of one or more Managed Services locations including any or all of the following: copy, print and scanning…
Added 31 mins ago
Store Associate
The Salvation Army in Canada
Winnipeg, MB
Full-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 31 mins ago
Store Associate
The Salvation Army in Canada
Winnipeg, MB
Full-time
Demonstrate ability to work independently and participate as an active and responsible team member in a cooperative team environment.
Added 31 mins ago
SERVICE MANAGER
Birchwood Automotive Group
Winnipeg, MB · Greater Winnipeg Metropolitan Area
Full-time
Reporting to the Fixed Operations Manager, the Service Manager is a key partner contributing to the overall success of the dealership. The successful candidate is responsible for maximizing…
Added 32 mins ago
Vehicle Operations and Inventory Supervisor - CarSimple
Destination Auto Group
Vancouver, BC
$55,000 to $65,000 CAD / year
Full-time
CarSimple is seeking a highly organized, detail-oriented, and hands-on Vehicle Operations and Inventory Supervisor to oversee vehicle inventory management, lot operations, and retail…
Added 32 mins ago
Operations Coordinator
Sonepar
Brampton, ON
We are seeking an organized and proactive Operations Coordinator to ensure all orders are released on time, support communication between Operations, Purchasing, Sales, Drivers, and…
Added 32 mins ago
VIP Kitchen Cast Member (Seasonal) - Cineplex Yonge-Eglinton & VIP
Cineplex
Toronto, ON · SC Yonge & Eglinton & VIP
Part-time
A VIP Kitchen Cast Member is responsible for the preparation of high-quality food in a timely, efficient, sanitary and consistent manner. Kitchen Cast Members must be prepared to work in a…

cmi

Operations Assistant - Contract

Calgary, AB, Canada

Pay: Compensation: $30 - 33 / hour
Job type: Full-time
Apply by: Mar 31, 2027
Working hours: 37.5 hours per week
Posting language: English
Posted: Oct 2, 2026

Apply About employer

Applications open in a new tab.

Original job description

Why We Are Hiring

At cmi, we represent the creators of ideas. Our roster includes world-class keynote speakers, global thought leaders, and "near-celebrities" who transform how the world’s most successful companies operate. Behind every successful engagement is a team committed to exceptional service, attention to detail, strong relationships, and seamless execution. We work in a fast-moving environment where priorities can shift quickly, details matter, and our clients and talent rely on us to anticipate needs and find solutions.

We are looking for an experienced and highly organized Operations Assistant to join our team on a fixed-term contract while we provide coverage during a team member’s leave of absence. This role will provide additional operational capacity during the leave period and work closely with our Chief Operating Officer to help keep priorities moving, coordinate day-to-day operational activities, and ensure our teams have the support they need. This is an excellent opportunity for someone who enjoys stepping into an established organization, learning quickly, bringing order to complexity, and becoming a trusted operational partner.

We are looking for an Operations Assistant whose role will consist of:

· Provide day-to-day administrative and operational support to the COO as well as the team.

· Help manage priorities, deadlines, follow-ups, meetings, and action items.

· Coordinate information and activities across departments to keep projects moving.

· Track outstanding commitments and proactively follow up with team members and external partners.

· Assist with operational projects, process improvements, documentation, and implementation.

· Prepare reports, spreadsheets, presentations, meeting materials, and other business documents.

· Organize information and maintain accurate records and documentation.

· Support vendor, partner, and service-provider coordination as required.

· Basic IT Support for the team

· Handle sensitive business and personnel information with a high degree of confidentiality and discretion.

· Provide additional operational and administrative support as priorities evolve.

You may be a great fit if you:

· Have experience in operations, executive support, project coordination, administration, or a similar role.

· Are exceptionally organized and comfortable managing multiple priorities at once.

· Have strong attention to detail and take pride in accuracy.

· Have excellent written and verbal communication skills.

· Can distinguish between something that needs immediate attention and something that can wait.

· Are comfortable following up, asking questions, and respectfully holding others accountable for deliverables.

· Exercise sound judgment and understand the importance of confidentiality.

· Are adaptable and remain effective when priorities change quickly.

· Enjoy identifying ways to improve processes rather than simply working around problems.

· Are comfortable working with technology and learning new systems quickly.

· Can work independently while also collaborating effectively with a highly engaged team.

Experience in a talent agency, events, hospitality, travel, professional services, or another deadline-driven service environment would be an asset, but it is not required.

Essential Technology:

· Experience as an administrator in Salesforce

· Advanced capability with the Microsoft Office suite of programs, with a high accuracy rating

· You are experienced with Dropbox and the Cloud

· Internet research

· You are proficient in a Mac environment

· You are an advanced user of Google Mail & Calendars

· Typing speed of at least 70 wpm

The Person Who Will Thrive Here

You are someone who naturally thinks, “What needs to happen next?”
You enjoy creating order, closing loops, solving problems, and making things easier for the people around you. You don't need to be the person in the spotlight - you take satisfaction in knowing that things run better because you are there.
You understand that excellent operations are often about the small things: remembering the follow-up, catching the discrepancy, asking the extra question, documenting the process, and making sure nothing falls through the cracks.
Most importantly, you understand that in a service business, operational excellence ultimately supports people - our clients, our talent, and our team.

Contract Details

This is a fixed-term contract position created to provide temporary coverage during a team member’s leave of absence. The anticipated contract period is 6 months. As with any leave-related coverage, timing may be subject to change based on business needs.

Hours: Full-time / 37.5 hours per week

Compensation: $30 - 33 / hour

Location: South Calgary, in office position

Why Join Us?

You’ll have the opportunity to work closely with senior leadership and gain exposure to many areas of a global talent agency.
You’ll join a collaborative team where initiative is valued, ideas are welcomed, and operational excellence has a direct impact on the experience we provide to our clients and talent.
If you are organized, resourceful, curious, and energized by making things work better, we’d love to hear from you.

Apply About employer

More about this job

Responsibilities

Provide day-to-day administrative and operational support to the COO and team, coordinating priorities, meetings, deadlines, follow-ups, and cross-department activities. Support operational projects and process improvements, prepare business documents, maintain accurate records, coordinate vendors and service providers, and provide basic IT support while handling sensitive information discreetly.

Requirements

Candidates should have experience in operations, executive support, project coordination, administration, or a similar role, along with strong organization, accuracy, communication, judgment, adaptability, and confidentiality. Required technology capabilities include Salesforce administration, advanced Microsoft Office, Dropbox and cloud tools, Mac proficiency, advanced Google Mail and Calendar use, internet research, and typing at least 70 words per minute.

Skills

Administrative Support
Operations Coordination
Executive Support
Project Coordination
Prioritization
Deadline Management
Cross-Department Coordination
Process Improvement
Documentation
Report and Presentation Preparation
Recordkeeping
Vendor Coordination
Basic IT Support
Confidentiality
Written and Verbal Communication
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Salesforce
Microsoft Office
Dropbox
Cloud Tools
Mac
Google Mail
Google Calendar
Internet Research
Typing
Operations
Executive Support
Project Coordination
Administrative Support
Process Improvement
Documentation
Vendor Coordination
IT Support
Meeting Coordination
Deadline Management
Confidentiality
Talent Agency
Events Services
Hospitality
Travel
Professional Services

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