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Added 7 mins ago
Senior Business Support Analyst
TD
Toronto, ON
Full-time
Develop, maintain, and enhance Power BI reports and dashboards to monitor support demand, ticket volumes, service health, trends, and operational performance.
Added 7 mins ago
Store Associate
The Salvation Army Canada and Bermuda Territory
Winnipeg, MB · Fort Garry Thrift Store
Full-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 7 mins ago
Store Associate
The Salvation Army Canada and Bermuda Territory
Sherwood Park, AB
Part-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 7 mins ago
Store Associate
The Salvation Army Canada and Bermuda Territory
Toronto, ON · St. Clair Thrift Store
Part-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 7 mins ago
Store Associate
The Salvation Army Canada and Bermuda Territory
Winnipeg, MB · Crestview Thrift Store
Full-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 7 mins ago
Store Associate
The Salvation Army Canada and Bermuda Territory
Toronto, ON · Leslieville Thrift Store
Part-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 7 mins ago
Store Associate
The Salvation Army Canada and Bermuda Territory
Brampton, ON
Part-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 22 mins ago
Executive Assistant
FLINT Corp.
Calgary, AB
Full-time
FLINT is a leading service provider in Canada’s energy and industrial markets offering full asset life cycle support, including construction, maintenance, fabrication, and environmental…
Added 36 mins ago
CUPE 2331 Temporary Specialized Educational Intervenor - Area South and West
York Catholic District School Board
Aurora, ON
Temporary
…time to address a specific set of safety-related needs and to support programming that fosters student safety and…
Added 36 mins ago
LICENSING OFFICER
Northern Health - BC
Terrace, BC
Full-time
…of the team delivering Public Health services, the Licensing Officer provides service delivery within the framework of the public health/health protection model. This position monitors…
Added 36 mins ago
AMDSB - Basic Custodian - Floater -Permanent Full-Time
Avon Maitland District School Board
Listowel, ON
Full-time
…schools across the district, as well as to provide additional support to specific sites for special projects or to assist during peak workload…
Added 36 mins ago
Attendance Secretary - Temporary PT and Student Services Secretary - Temporary PT - St. John's College School (1.0 FTE)
Brant Haldimand Norfolk Catholic District School Board
Brantford, ON
Internship
Provide general secretarial support to student support services staff including but not limited to the following:
Added 36 mins ago
PASS - Student Services Support Liaison
Waterloo Catholic District School Board
Kitchener, ON
Full-time
If you require any technical support with the application process, please contact the Apply to Education Customer Service Centre, contact 1-877-900-5627 (Monday – Friday, 7:30 am – 7:00 pm…
Added 36 mins ago
Elementary School Secretary - Permanent FT - Sacred Heart Catholic Elementary School, Paris (1.0 FTE)
Brant Haldimand Norfolk Catholic District School Board
Paris, ON
Full-time
Assist and support activities dealing with students, parents and/or general public;
Added 37 mins ago
Trust Associate, Scotiatrust - Toronto, ON
Scotiabank
Toronto, ON
As a Trust Associate in a Scotia Wealth Management Office, you provide proactive administrative and client service support to a Trust Officer and their account portfolio of varying size and…
Added 1 hour ago
Senior Manager, Turnaround & Restructuring - Deal Advisory
KPMG Canada
Toronto, ON
Full-time
…any point throughout the recruitment process. If you require support, please contact KPMG’s Employee Relations Service team by calling…
Added 1 hour ago
Account Executive
Valsoft Corporation
Remote, Canada
Full-time · Remote
ServiceCentral builds the software that runs product service after the sale: warranty claims, repair authorization, and service execution, for everyone from the local repair shop to the…
Added 1 hour ago
Member Experience Officer (BCGEU) - Downtown
Vancity
Vancouver, BC
Full-time
The Member Experience Officer (MEO) will be fluent in digital tools, and guide members to deepen their awareness and ability to use Vancity’s digital services, and to promote adoption of…
Added 1 hour ago
HR Coordinator
Carecor Health Services Ltd.
Calgary, AB · AB · Red Deer, AB · Edmonton, AB
Full-time
Provide exemplary customer service as the first point of contact for HR-related queries from operations.
Added 1 hour ago
Human Resources Business Partner
Onion Lake Cree Nation
SK · Onion Lake, SK
Temporary
The Human Resources Business Partner provides strategic HR leadership and advisory support across the Onion Lake Group of Companies Corp. (OLGCC). The position works with corporate…
Added 1 hour ago
First-Year Experience Coordinator
SAIT
Calgary, AB
…by student success, offering holistic services from academic support and counselling to financial advising and social…
Added 1 hour ago
ES Specialist
SLB
St. John's, NL
Full-time
…discovering solutions, we hire talented, driven people and support them to succeed, personally and…
Added 2 hours ago
Manager of Supply Chain
Listowel Wingham Hospitals Alliance
Listowel, ON
Full-time
…organizational resources. Reporting to the Chief Financial Officer, the incumbent provides strategic and operational leadership to support a sustainable, compliant, cost-effective,…
Added 2 hours ago
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
Full-time
Provide financial and analytical support for business cases, funding submissions, service reviews, and strategic initiatives.
Added 2 hours ago
Bilingual Client Implementation Officer
RBC
Vancouver, BC
Full-time
The RBC Client Implementation Officer (cash management) role is your opportunity to become a critical member of the Implementation team, where you’ll drive exceptional client experience for…

cmi

Operations Assistant - Contract

Calgary, AB, Canada

Pay: Compensation: $30 - 33 / hour
Job type: Full-time
Apply by: Mar 31, 2027
Working hours: 37.5 hours per week
Posting language: English
Posted: Oct 2, 2026

Apply About employer

Applications open in a new tab.

Original job description

Why We Are Hiring

At cmi, we represent the creators of ideas. Our roster includes world-class keynote speakers, global thought leaders, and "near-celebrities" who transform how the world’s most successful companies operate. Behind every successful engagement is a team committed to exceptional service, attention to detail, strong relationships, and seamless execution. We work in a fast-moving environment where priorities can shift quickly, details matter, and our clients and talent rely on us to anticipate needs and find solutions.

We are looking for an experienced and highly organized Operations Assistant to join our team on a fixed-term contract while we provide coverage during a team member’s leave of absence. This role will provide additional operational capacity during the leave period and work closely with our Chief Operating Officer to help keep priorities moving, coordinate day-to-day operational activities, and ensure our teams have the support they need. This is an excellent opportunity for someone who enjoys stepping into an established organization, learning quickly, bringing order to complexity, and becoming a trusted operational partner.

We are looking for an Operations Assistant whose role will consist of:

· Provide day-to-day administrative and operational support to the COO as well as the team.

· Help manage priorities, deadlines, follow-ups, meetings, and action items.

· Coordinate information and activities across departments to keep projects moving.

· Track outstanding commitments and proactively follow up with team members and external partners.

· Assist with operational projects, process improvements, documentation, and implementation.

· Prepare reports, spreadsheets, presentations, meeting materials, and other business documents.

· Organize information and maintain accurate records and documentation.

· Support vendor, partner, and service-provider coordination as required.

· Basic IT Support for the team

· Handle sensitive business and personnel information with a high degree of confidentiality and discretion.

· Provide additional operational and administrative support as priorities evolve.

You may be a great fit if you:

· Have experience in operations, executive support, project coordination, administration, or a similar role.

· Are exceptionally organized and comfortable managing multiple priorities at once.

· Have strong attention to detail and take pride in accuracy.

· Have excellent written and verbal communication skills.

· Can distinguish between something that needs immediate attention and something that can wait.

· Are comfortable following up, asking questions, and respectfully holding others accountable for deliverables.

· Exercise sound judgment and understand the importance of confidentiality.

· Are adaptable and remain effective when priorities change quickly.

· Enjoy identifying ways to improve processes rather than simply working around problems.

· Are comfortable working with technology and learning new systems quickly.

· Can work independently while also collaborating effectively with a highly engaged team.

Experience in a talent agency, events, hospitality, travel, professional services, or another deadline-driven service environment would be an asset, but it is not required.

Essential Technology:

· Experience as an administrator in Salesforce

· Advanced capability with the Microsoft Office suite of programs, with a high accuracy rating

· You are experienced with Dropbox and the Cloud

· Internet research

· You are proficient in a Mac environment

· You are an advanced user of Google Mail & Calendars

· Typing speed of at least 70 wpm

The Person Who Will Thrive Here

You are someone who naturally thinks, “What needs to happen next?”
You enjoy creating order, closing loops, solving problems, and making things easier for the people around you. You don't need to be the person in the spotlight - you take satisfaction in knowing that things run better because you are there.
You understand that excellent operations are often about the small things: remembering the follow-up, catching the discrepancy, asking the extra question, documenting the process, and making sure nothing falls through the cracks.
Most importantly, you understand that in a service business, operational excellence ultimately supports people - our clients, our talent, and our team.

Contract Details

This is a fixed-term contract position created to provide temporary coverage during a team member’s leave of absence. The anticipated contract period is 6 months. As with any leave-related coverage, timing may be subject to change based on business needs.

Hours: Full-time / 37.5 hours per week

Compensation: $30 - 33 / hour

Location: South Calgary, in office position

Why Join Us?

You’ll have the opportunity to work closely with senior leadership and gain exposure to many areas of a global talent agency.
You’ll join a collaborative team where initiative is valued, ideas are welcomed, and operational excellence has a direct impact on the experience we provide to our clients and talent.
If you are organized, resourceful, curious, and energized by making things work better, we’d love to hear from you.

Apply About employer

More about this job

Responsibilities

Provide day-to-day administrative and operational support to the COO and team, coordinating priorities, meetings, deadlines, follow-ups, and cross-department activities. Support operational projects and process improvements, prepare business documents, maintain accurate records, coordinate vendors and service providers, and provide basic IT support while handling sensitive information discreetly.

Requirements

Candidates should have experience in operations, executive support, project coordination, administration, or a similar role, along with strong organization, accuracy, communication, judgment, adaptability, and confidentiality. Required technology capabilities include Salesforce administration, advanced Microsoft Office, Dropbox and cloud tools, Mac proficiency, advanced Google Mail and Calendar use, internet research, and typing at least 70 words per minute.

Skills

Administrative Support
Operations Coordination
Executive Support
Project Coordination
Prioritization
Deadline Management
Cross-Department Coordination
Process Improvement
Documentation
Report and Presentation Preparation
Recordkeeping
Vendor Coordination
Basic IT Support
Confidentiality
Written and Verbal Communication
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Salesforce
Microsoft Office
Dropbox
Cloud Tools
Mac
Google Mail
Google Calendar
Internet Research
Typing
Operations
Executive Support
Project Coordination
Administrative Support
Process Improvement
Documentation
Vendor Coordination
IT Support
Meeting Coordination
Deadline Management
Confidentiality
Talent Agency
Events Services
Hospitality
Travel
Professional Services

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