Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 2, 2026

Hiring at a glance

View jobs

Open jobs: 4,426
Employers: 2,066

Advertised starting pay

Average starting payCAD / year: $73,100Across 310 listings
Average starting payCAD / hour: $27.26Across 166 listings
Average starting payUSD / year: $91,042Across 12 listings
Average starting payUSD / hour: $17.99Across 11 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%50 listings
Hybrid: 16%706 listings
On-site: 82%3,643 listings

Not specified: 1% (27 listings)

Employers hiring include Canada Post - Postes Canada (233), HealthCareersInSask.ca (59), Chartwell (48).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

Email me new jobs Save this search

Added 21 mins ago
Unit Clerk
HealthCareersInSask.ca
Lloydminster, SK
Added 21 mins ago
Registration Clerk
HealthCareersInSask.ca
Saskatoon, SK
Full-time
Added 21 mins ago
Office Clerk
Ricoh
Toronto, ON
Added 21 mins ago
Receptionist/TrafficDisclosure
Government of Alberta
AB
Location: Edmonton Regional and Rural Response Office
Added 34 mins ago
Gestionnaire des contrats / Contract Manager
Genetec
Montreal, QC
Full-time
…des coopératives de Genetec. Ce poste va au-delà de la simple administration quotidienne. Le candidat retenu évaluera la manière dont ces contrats sont actuellement gérés, mettra en…
Added 34 mins ago
Senior Executive Assistant
BMO Capital Markets
Montreal, QC
Full-time
Added 36 mins ago
Library Assistant - Woodcroft Branch
City of Edmonton
AB
Added 36 mins ago
Administrative Assistant
Royal Bank of Canada
Vancouver, BC
Full-time
Follow up on documentation with clients or back office
Added 36 mins ago
Administrative Assistant
Royal Bank of Canada
Burnaby, BC
Full-time
Added 36 mins ago
Bilingual Client Implementation Officer
Royal Bank of Canada
Vancouver, BC
Full-time
Added 50 mins ago
Office Manager - Studio Dental Fairview Mall
123Dentist
Toronto, ON · Greater Toronto Area, Canada
$60,000 to $70,000 CAD / year
Full-time
The team at Studio Dental Fairview are looking for a passionate, hard-working Office Manager on a full-time basis. The ideal Office Manager for our team would be excited to develop and…
Added 50 mins ago
2629 Senior Procurement Specialist
RedBranch Executive Search & Recruitment
Toronto, ON · Etobicoke, ON
$95,000 to $110,000 CAD / year
Full-time
Added 50 mins ago
Senior Administrative Assistant
HR Associates
Toronto, ON · Greater Toronto Area, Canada
$25 to $35 CAD / hour
Contract
Added 50 mins ago
Site Security Manager
Securitas Security Services USA, Inc.
Toronto, ON
$85,000 to $90,000 CAD / year
Full-time
Added 50 mins ago
Operations and Procurement Manager
HR Associates
Concord, ON
$60,000 to $80,000 CAD / year
Full-time
Added 50 mins ago
Administrative Assistant
Trottier Space Institute at McGill
Montreal, QC
Full-time
…Institute (TSI), including but not limited to coordinating office administration, meetings, events, fellowship processes, and communications, while serving as a primary point of contact for…
Added 50 mins ago
Senior Procurement Specialist
The Mason Group - Strategic Search Partners
Toronto, ON
$81,831 to $102,289 CAD / year
Full-time
…seeking a Senior Procurement Specialist to join their Finance and Administration team. This is a strategic, highly visible role supporting complex procurement initiatives and advising…
Added 50 mins ago
Senior Procurement Specialist
Vaco by Highspring
Toronto, ON
$80,000 to $120,000 CAD / year
Full-time
Added 50 mins ago
St. Michael's High School - School or Centre Secretary, Regular LP* / Secrétaire d'école ou de centre, régulier LP*- 20 hours/heures
Western Quebec School Board
Low, QC
Full-time
Added 50 mins ago
Administrative Assistant / Assistant·e administratif·ve
Regional Development Network
Quebec, QC · Greater Quebec City Metropolitan Area
Full-time
Added 50 mins ago
Executive Assistant
Ahria Consulting
London, ON
$75,000 to $80,000 CAD / year
Full-time
Added 50 mins ago
Receptionist
Dilawri Group of Companies
Markham, ON
Full-time
Added 50 mins ago
Administrative Coordinator
WorkSafeBC
Richmond, BC
Full-time
Added 51 mins ago
Office Manager/Administrative Assistant
PBS Systems
BC
Added 51 mins ago
Office Manager/Administrative Assistant
PBS Systems
BC

Executive Assistant

Toronto, ON, Canada

Job type: Full-time
Apply by: Nov 1, 2026
Experience: Between 2 to 3 years of experience working in a fast-paced autonomous environment
Posting language: English
Posted: Oct 2, 2026

Apply About employer

Applications open in a new tab.

Original job description

Job Summary

The incumbent is responsible for providing administrative support to their assigned group. The role coordinates travel arrangements, meetings, events, inbound and outbound deliveries, as well as mail. Moreover, the incumbent maintains various inventories and handles all payable accounts.

Main Responsibilities

Accounts Payable

Review and reconciliate all invoices for the group
Handle all payables including crew accommodation and transportation, heritage waste, pest control, cable, internet, courier, potable water, derailment security, and Hallcon taxi
Review and reconciliate PCard and Corporate Travel Account (CTA) transactions
Review and approve crew expenses

Administrative Support

Provide administrative support to the group (e.g., travel, expenses, Service Manager questions, policy adherence, report preparation)
Organize meetings and group events
Handle file uploads to E-records

Office Duties

Handle inventory management including tablets, radios, office supplies, Personal Protective Equipment (PPE) and vehicle
Act as the vendor contact for supplies, including Acklands vending machine
Arrange crew transportation and accommodations for shortages, relocations, and new hire employees
Coordinate all inbound and outbound deliveries via Courier
Coordinate all inbound and outbound Mail items via FedEx

Safety

Participate in regional safety initiatives including DEKRA by aiding the group
Prepare reports for the General Manager (GM)
Coordinate safety meetings or events

Working Conditions

The role has standard working conditions in an office environment with a regular workweek from Monday to Friday and is eligible to participate in CN's hybrid work model. The role involves managing priorities and delivering work within established timelines, with support from the team to ensure sustainable and effective workload management. The role requires minimal travel (10%) across the assigned group.

Experience

Administration

Between 2 to 3 years of experience working in a fast-paced autonomous environment
Candidates with an equivalent combination of education, training, and experience will be considered

Education/Certification/Designation

Secondary School Diploma or General Education Diploma (GED)
College or Business Diploma*
Candidates with equivalent practical experience, education, or training will be considered
Any requirement marked with (*) will be considered an asset (not mandatory).

Competencies

We Care About Each Other
We Strive for Excellence
We Succeed Together
We Lead Responsibly
Coordination
Support
Influence
Build trust
Listening

Technical Skills/Knowledge

Knowledge of administrative techniques
Proficiency in Microsoft Office (Word, Excel, Lotus Notes, PowerPoint) and Systems, Applications and Products (SAP)*
Any requirement marked with (*) will be considered an asset (not mandatory).

Apply About employer

More about this job

Responsibilities

Provides administrative support to an assigned group, including coordinating travel, accommodations, meetings, events, deliveries, and mail. Reviews invoices, payable accounts, card transactions, and crew expenses; manages inventories and vendors; and supports safety initiatives and reporting.

Requirements

Requires 2 to 3 years of experience in a fast-paced, autonomous environment, with equivalent combinations of education, training, and experience considered. A secondary school diploma or GED is required, while a college or business diploma and SAP knowledge are assets; proficiency in Microsoft Office is also expected.

Skills

Accounts Payable
Invoice Reconciliation
Expense Review
Administrative Support
Travel Coordination
Meeting and Event Coordination
Inventory Management
Vendor Coordination
Delivery Coordination
Mail Handling
Report Preparation
Microsoft Office
SAP
Communication
Coordination
Listening

Visa sponsorship

Not detected in the job text

Keywords

Accounts Payable
Invoice Reconciliation
PCard
Corporate Travel Account
Crew Expenses
Travel Arrangements
Crew Accommodation
Crew Transportation
Inventory Management
Tablets
Radios
Office Supplies
Personal Protective Equipment
Vendor Contact
Courier
FedEx
E-Records
Safety Initiatives
Safety Meetings
Report Preparation
Microsoft Office
Word
Excel
Lotus Notes
PowerPoint
SAP
Rail Transportation
DEKRA

Report this job