Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 8, 2026

Hiring at a glance

View jobs

Open jobs: 4,637
Employers: 2,198

Advertised starting pay

Average starting payCAD / year: $73,193Across 336 listings
Average starting payCAD / hour: $28.09Across 238 listings
Average starting payCAD / month: $5,022Across 11 listings
Average starting payUSD / year: $71,864Across 11 listings
Average starting payUSD / hour: $26.69Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%51 listings
Hybrid: 15%682 listings
On-site: 83%3,869 listings

Not specified: 1% (35 listings)

Employers hiring include Canada Post - Postes Canada (253), HealthCareersInSask.ca (62), Chartwell (48).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 5 days ago
Library Assistant - Woodcroft Branch
City of Edmonton
AB
Added 5 days ago
RB
Administrative Assistant
Royal Bank of Canada
Vancouver, BC
- Full-time
Follow up on documentation with clients or back office
Added 5 days ago
RB
Administrative Assistant
Royal Bank of Canada
Burnaby, BC
- Full-time
Added 5 days ago
RB
Bilingual Client Implementation Officer
Royal Bank of Canada
Vancouver, BC
- Full-time
Added 6 days ago
1
Office Manager - Studio Dental Fairview Mall
123Dentist
Toronto, ON · Greater Toronto Area, Canada
- $60,000 to $70,000 CAD / year
- Full-time
The team at Studio Dental Fairview are looking for a passionate, hard-working Office Manager on a full-time basis. The ideal Office Manager for our team would be excited to develop and…
Added 6 days ago
RE
2629 Senior Procurement Specialist
RedBranch Executive Search & Recruitment
Toronto, ON · Etobicoke, ON
- $95,000 to $110,000 CAD / year
- Full-time
Added 6 days ago
HA
Senior Administrative Assistant
HR Associates
Toronto, ON · Greater Toronto Area, Canada
- $25 to $35 CAD / hour
- Contract
Added 6 days ago
SS
Site Security Manager
Securitas Security Services USA, Inc.
Toronto, ON
- $85,000 to $90,000 CAD / year
- Full-time
Added 6 days ago
HA
Operations and Procurement Manager
HR Associates
Concord, ON
- $60,000 to $80,000 CAD / year
- Full-time
Added 6 days ago
TM
Senior Procurement Specialist
The Mason Group - Strategic Search Partners
Toronto, ON
- $81,831 to $102,289 CAD / year
- Full-time
…seeking a Senior Procurement Specialist to join their Finance and Administration team. This is a strategic, highly visible role supporting complex procurement initiatives and advising…
Added 6 days ago
VB
Senior Procurement Specialist
Vaco by Highspring
Toronto, ON
- $80,000 to $120,000 CAD / year
- Full-time
Added 6 days ago
WQ
St. Michael's High School - School or Centre Secretary, Regular LP* / Secrétaire d'école ou de centre, régulier LP*- 20 hours/heures
Western Quebec School Board
Low, QC
- Full-time
Added 6 days ago
AC
Executive Assistant
Ahria Consulting
London, ON
- $75,000 to $80,000 CAD / year
- Full-time
Added 6 days ago
DG
Receptionist
Dilawri Group of Companies
Markham, ON
- Full-time
Added 6 days ago
W
Administrative Coordinator
WorkSafeBC
Richmond, BC
- Full-time
Added 6 days ago
Office Manager/Administrative Assistant
PBS Systems
BC
Added 6 days ago
Office Manager/Administrative Assistant
PBS Systems
BC
Added 6 days ago
Vendor Procurement Manager
Driving Force Group of Companies Recruitment Team
Edmonton, AB
…proud to be an Alberta success story that began in a rented office above a small service station. With a can-do attitude and people-first culture, we've grown into an industry leader,…
Added 6 days ago
Operations Supervisor, Control Centre
FortisBC
Castlegar, BC
Added 6 days ago
B
Procurement Specialist
BGIS
Winnipeg, MB
- Full-time
Added 6 days ago
B
Supply Chain Management Analyst
Brunel
Calgary, AB
- $50 to $74 CAD / hour
- Contract
Added 6 days ago
AG
Office Coordinator
AME Group
Vancouver, BC
- $55,000 to $68,000 CAD / year
- Full-time
We are looking for an Office Coordinator to join our Vancouver office. In this role, you will provide front-desk, administrative, and workplace support services to ensure the Vancouver…
Added 6 days ago
Grocery Utility Clerk (Cochrane)
Calgary Co-op
Cochrane, AB
Added 6 days ago
Operations & Event Coordinator
Nous Group
Toronto, ON
Added 6 days ago
NI
Administrative Assistant - Senior
NOV Inc.
Nisku, AB
- Full-time

Executive Assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 1, 2026
Experience: Between 2 to 3 years of experience working in a fast-paced autonomous environment
Posting language: English
Posted: Oct 2, 2026

Original job description

Job Summary

The incumbent is responsible for providing administrative support to their assigned group. The role coordinates travel arrangements, meetings, events, inbound and outbound deliveries, as well as mail. Moreover, the incumbent maintains various inventories and handles all payable accounts.

Main Responsibilities

Accounts Payable

Review and reconciliate all invoices for the group
Handle all payables including crew accommodation and transportation, heritage waste, pest control, cable, internet, courier, potable water, derailment security, and Hallcon taxi
Review and reconciliate PCard and Corporate Travel Account (CTA) transactions
Review and approve crew expenses

Administrative Support

Provide administrative support to the group (e.g., travel, expenses, Service Manager questions, policy adherence, report preparation)
Organize meetings and group events
Handle file uploads to E-records

Office Duties

Handle inventory management including tablets, radios, office supplies, Personal Protective Equipment (PPE) and vehicle
Act as the vendor contact for supplies, including Acklands vending machine
Arrange crew transportation and accommodations for shortages, relocations, and new hire employees
Coordinate all inbound and outbound deliveries via Courier
Coordinate all inbound and outbound Mail items via FedEx

Safety

Participate in regional safety initiatives including DEKRA by aiding the group
Prepare reports for the General Manager (GM)
Coordinate safety meetings or events

Working Conditions

The role has standard working conditions in an office environment with a regular workweek from Monday to Friday and is eligible to participate in CN's hybrid work model. The role involves managing priorities and delivering work within established timelines, with support from the team to ensure sustainable and effective workload management. The role requires minimal travel (10%) across the assigned group.

Experience

Administration

Between 2 to 3 years of experience working in a fast-paced autonomous environment
Candidates with an equivalent combination of education, training, and experience will be considered

Education/Certification/Designation

Secondary School Diploma or General Education Diploma (GED)
College or Business Diploma*
Candidates with equivalent practical experience, education, or training will be considered
Any requirement marked with (*) will be considered an asset (not mandatory).

Competencies

We Care About Each Other
We Strive for Excellence
We Succeed Together
We Lead Responsibly
Coordination
Support
Influence
Build trust
Listening

Technical Skills/Knowledge

Knowledge of administrative techniques
Proficiency in Microsoft Office (Word, Excel, Lotus Notes, PowerPoint) and Systems, Applications and Products (SAP)*
Any requirement marked with (*) will be considered an asset (not mandatory).

Apply About employer

More about this job

Responsibilities

Provides administrative support to an assigned group, including coordinating travel, accommodations, meetings, events, deliveries, and mail. Reviews invoices, payable accounts, card transactions, and crew expenses; manages inventories and vendors; and supports safety initiatives and reporting.

Requirements

Requires 2 to 3 years of experience in a fast-paced, autonomous environment, with equivalent combinations of education, training, and experience considered. A secondary school diploma or GED is required, while a college or business diploma and SAP knowledge are assets; proficiency in Microsoft Office is also expected.

Skills

Accounts Payable
Invoice Reconciliation
Expense Review
Administrative Support
Travel Coordination
Meeting and Event Coordination
Inventory Management
Vendor Coordination
Delivery Coordination
Mail Handling
Report Preparation
Microsoft Office
SAP
Communication
Coordination
Listening

Visa sponsorship

Not detected in the job text

Keywords

Accounts Payable
Invoice Reconciliation
PCard
Corporate Travel Account
Crew Expenses
Travel Arrangements
Crew Accommodation
Crew Transportation
Inventory Management
Tablets
Radios
Office Supplies
Personal Protective Equipment
Vendor Contact
Courier
FedEx
E-Records
Safety Initiatives
Safety Meetings
Report Preparation
Microsoft Office
Word
Excel
Lotus Notes
PowerPoint
SAP
Rail Transportation
DEKRA

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