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Added 1 min ago
CC
Administrative Office Assistant
Clinton County, Iowa
NB · Chiasson Office, NB
- Full-time
Added 1 min ago
DC
Project Controller
Dasro Consulting Inc.
Calgary, AB
- Contract
Added 2 mins ago
Senior Benefits Consultant - Westland Benefits
Talent Acquisition Team at Westland Insurance. Text reply only.
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Added 2 mins ago
EXECUTIVE DIRECTOR
Southbridge Healthcare LP
Pickering, ON
Added 17 mins ago
S
Junior Adjuster
Sedgwick
Ottawa, ON · CAN-Ottawa
- Full-time
Added 17 mins ago
R
Manager, Complex Property Tax
Ryan
Calgary, AB
- Full-time
Added 31 mins ago
KC
Engagement Analyst (12 Month Contract)
KPMG Canada
Toronto, ON
- Full-time
Added 32 mins ago
Accounts Receivable Clerk
Alterra Mountain Company
Kelowna, BC
Added 32 mins ago
SS
Accountant, Operations Finance
Sienna Senior Living
Markham, ON
- Full-time
Added 32 mins ago
M
Senior Accountant, Assurance and Accounting - Private Enterprise & Public Sector Audit
MNP
Vancouver, BC
- Full-time
Make an impact with our Assurance & Accounting team as a Senior Accountant. This diverse team of professionals are dedicated to exceeding clients’ unique needs within a rapidly evolving…
Added 32 mins ago
M
Senior Accountant, Assurance and Accounting - Private Enterprise Services
MNP
Vancouver, BC
- Full-time
Make an impact with our Assurance & Accounting team as a Senior Accountant. This diverse team of professionals are dedicated to exceeding clients’ unique needs within a rapidly evolving…
Added 32 mins ago
GP
Représentant(e) des ventes et du développement des affaires / Business Development Sales Representative
Global Payments Inc.
Calgary, AB · AB · Vancouver, BC · Halifax, NS · Toronto, ON · Montreal, QC · Quebec, QC
- Full-time
Added 32 mins ago
GP
Représentant des Ventes B2B - Solutions d'Affaires / B2B & Enterprise Sales Representative - Business Solutions
Global Payments Inc.
Toronto, ON · Montreal, QC
- Full-time
Added 32 mins ago
GP
Associé Gestion des Partenariats / Partner Account Associate
Global Payments Inc.
Toronto, ON · Montreal, QC
- Full-time
Added 32 mins ago
Investment & Personal Banking Specialist - La Prairie, QC
Scotiabank
La Prairie, QC
Added 32 mins ago
N
Lead QA Test Engineer
Nasdaq
Toronto, ON
- Full-time
Added 32 mins ago
D
Account Manager
Desjardins
Amqui, QC · Beauharnois, QC · Gatineau, QC · L'étang-du-nord, QC · La Pocatière, QC · Maria, QC · Montreal, QC · Quebec, QC · Rimouski, QC · Rivière-du-Loup, QC · Vaudreuil-Dorion, QC
- Full-time
Added 47 mins ago
J
Consultant, Value and Risk Advisory
JLL
Vancouver, BC
- Full-time
Added 47 mins ago
MF
District Sales Associate
Mackenzie Financial Corporation
Calgary, AB
- Other
Added 47 mins ago
RB
Senior Project Manager-Regulatory, Risk Remediation
Royal Bank of Canada
Toronto, ON
- Full-time
Added 47 mins ago
RB
Senior Manager, Risk Management & Compliance
Royal Bank of Canada
Halifax, NS · Toronto, ON
- Full-time
Added 1 hour ago
WC
(CAN) Manager, Specialty Compliance and Ethics - IF– Level II Testing & Monitoring
Walmart Canada
Mississauga, ON
- Full-time
Added 1 hour ago
AH
Administrative Support III
Alberta Health Services
Westlock, AB
- Part-time
Added 1 hour ago
AH
Financial Analyst
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Full-time
Added 1 hour ago
AH
Director
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Full-time

Executive Assistant

Toronto, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 1, 2026
Experience: Between 2 to 3 years of experience working in a fast-paced autonomous environment
Posting language: English
Posted: Oct 2, 2026

Original job description

Job Summary

The incumbent is responsible for providing administrative support to their assigned group. The role coordinates travel arrangements, meetings, events, inbound and outbound deliveries, as well as mail. Moreover, the incumbent maintains various inventories and handles all payable accounts.

Main Responsibilities

Accounts Payable

Review and reconciliate all invoices for the group
Handle all payables including crew accommodation and transportation, heritage waste, pest control, cable, internet, courier, potable water, derailment security, and Hallcon taxi
Review and reconciliate PCard and Corporate Travel Account (CTA) transactions
Review and approve crew expenses

Administrative Support

Provide administrative support to the group (e.g., travel, expenses, Service Manager questions, policy adherence, report preparation)
Organize meetings and group events
Handle file uploads to E-records

Office Duties

Handle inventory management including tablets, radios, office supplies, Personal Protective Equipment (PPE) and vehicle
Act as the vendor contact for supplies, including Acklands vending machine
Arrange crew transportation and accommodations for shortages, relocations, and new hire employees
Coordinate all inbound and outbound deliveries via Courier
Coordinate all inbound and outbound Mail items via FedEx

Safety

Participate in regional safety initiatives including DEKRA by aiding the group
Prepare reports for the General Manager (GM)
Coordinate safety meetings or events

Working Conditions

The role has standard working conditions in an office environment with a regular workweek from Monday to Friday and is eligible to participate in CN's hybrid work model. The role involves managing priorities and delivering work within established timelines, with support from the team to ensure sustainable and effective workload management. The role requires minimal travel (10%) across the assigned group.

Experience

Administration

Between 2 to 3 years of experience working in a fast-paced autonomous environment
Candidates with an equivalent combination of education, training, and experience will be considered

Education/Certification/Designation

Secondary School Diploma or General Education Diploma (GED)
College or Business Diploma*
Candidates with equivalent practical experience, education, or training will be considered
Any requirement marked with (*) will be considered an asset (not mandatory).

Competencies

We Care About Each Other
We Strive for Excellence
We Succeed Together
We Lead Responsibly
Coordination
Support
Influence
Build trust
Listening

Technical Skills/Knowledge

Knowledge of administrative techniques
Proficiency in Microsoft Office (Word, Excel, Lotus Notes, PowerPoint) and Systems, Applications and Products (SAP)*
Any requirement marked with (*) will be considered an asset (not mandatory).

Apply About employer

More about this job

Responsibilities

Provides administrative support to an assigned group, including coordinating travel, accommodations, meetings, events, deliveries, and mail. Reviews invoices, payable accounts, card transactions, and crew expenses; manages inventories and vendors; and supports safety initiatives and reporting.

Requirements

Requires 2 to 3 years of experience in a fast-paced, autonomous environment, with equivalent combinations of education, training, and experience considered. A secondary school diploma or GED is required, while a college or business diploma and SAP knowledge are assets; proficiency in Microsoft Office is also expected.

Skills

Accounts Payable
Invoice Reconciliation
Expense Review
Administrative Support
Travel Coordination
Meeting and Event Coordination
Inventory Management
Vendor Coordination
Delivery Coordination
Mail Handling
Report Preparation
Microsoft Office
SAP
Communication
Coordination
Listening

Visa sponsorship

Not detected in the job text

Keywords

Accounts Payable
Invoice Reconciliation
PCard
Corporate Travel Account
Crew Expenses
Travel Arrangements
Crew Accommodation
Crew Transportation
Inventory Management
Tablets
Radios
Office Supplies
Personal Protective Equipment
Vendor Contact
Courier
FedEx
E-Records
Safety Initiatives
Safety Meetings
Report Preparation
Microsoft Office
Word
Excel
Lotus Notes
PowerPoint
SAP
Rail Transportation
DEKRA

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