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Added 4 hours ago
CS
Personal Assistant to Chief Executive Officer
Canadian Sustainable Energies Ltd
Canada
- Full-time
…high-level administrative and organizational support to the Chief Executive Officer. This position manages the CEO’s calendar, coordinates meetings, prepares agendas and minutes, and…
Added 5 hours ago
GB
Executive Assistant
Gorman Bros. Lumber Ltd.
West Kelowna, BC
- Full-time
We're currently seeking an Executive Assistant to join our team. This role is based at our West Kelowna Division.
Added 6 hours ago
AI
Administrative Assistant
American Iron & Metal (AIM)
Levis, QC
- Full-time
Have relevant experience in an administrative assistant, executive support, or similar role;
Added 6 hours ago
A
Executive Support - Senior Executive Assistant/Executive Assistant
Aritzia
Vancouver, BC · Toronto, ON
- Full-time
Aritzia is growing and our Executive Support team is growing with it. This is a unique opportunity to be part of the team behind Aritzia’s Executives - directly enabling their efficiency,…
Added 7 hours ago
PART-TIME IMAGE CONSULTANT / PERSONAL STYLIST - TORONTO (ON-CAMERA TALENT)
Kosk Ventures
Toronto, ON
Added 8 hours ago
RD
Administrative Assistant / Assistant·e administratif·ve
Regional Development Network
Quebec, QC · Greater Quebec City Metropolitan Area
- Full-time
Provide administrative support to the Executive Director and the organization;
Added 9 hours ago
BH
Educational Assistant - Temporary FT - Holy Family School (1.0 FTE)
Brant Haldimand Norfolk Catholic District School Board
Paris, ON
- Internship
Successful completion of a post secondary educational assistant program (normally one year), or equivalent, plus a minimum of one year experience working with children;
Added 9 hours ago
H
Executive Assistant to Managing Partner
Hays
Toronto, ON
- $80,000 to $90,000 CAD / year
- Full-time
As Executive Assistant to the Managing Partner, you will become the right hand to a highly successful, entrepreneurial and extremely busy senior leader. This is a true career EA position…
Added 9 hours ago
MS
Assistant Professor (Tenure-Track) in Biosensing, Canada Impact+ Emerging Leaders Program, Department of Biomedical Engineering, RL#L001829
McGill School of Biomedical Sciences
Montreal, QC
- Full-time
…University invites applications for a full-time tenure track Assistant Professor position with a focus on Biosensing, including molecular, cellular, chemical, or physical…
Added 10 hours ago
M
Analyste principal(e), Optimisation d'inventaire et transformation numérique / Senior Analyst, Inventory Optimization & Digitalization Enablement
McKesson
Montreal, QC
- Full-time
Added 12 hours ago
EC
Founder Support Associate
Elevation Capital
Canada
- Full-time
Note: This is not a traditional Executive Assistant role. It is an always-on, high-intensity position focused on delivering solutions across the Family Office, Executive Office, and…
Added 13 hours ago
C
Executive Assistant
CN
Toronto, ON
- Full-time
Handle inventory management including tablets, radios, office supplies, Personal Protective Equipment (PPE) and vehicle
Added 14 hours ago
Senior Manager, Global Events [12 Month Contract]
Scotiabank
Toronto, ON
o Prepare executive-ready event briefs, approvals, run-of-show materials, and post-event reports.
Added 15 hours ago
EP
Executive/Special Assistant to the President & CEO
E.L. Productions Ltd. (ELP)
Toronto, ON · Greater Toronto Area, Canada
- Full-time
The Executive Assistant creates the capacity that enables the President & CEO to lead with focus, intention, and impact. By bringing structure, organization, insight, and momentum to both…
Added 15 hours ago
EP
Executive/Special Assistant to the President and CEO
EL Productions Ltd.
ON · Mississauga, Ontario
- Full-time
The Executive Assistant creates the capacity that enables the President & CEO to lead with focus, intention, and impact. By bringing structure, organization, insight, and momentum to both…
Added 16 hours ago
TG
Senior Executive Assistant
Tomlinson Group of Companies
Ottawa, ON
- Full-time
2+ years of experience as an Executive Assistant
Added 18 hours ago
Administrative Assistant
Borea
Levis, QC
Reporting to the Executive Vice President and Managing Director, the Administrative Assistant plays a key role in providing administrative and operational support to a team of Vice…
Added 1 day ago
'
Executive Assistant- Contract
''
Toronto, ON
- Full-time
- Temporary
Position Title: Executive Assistant- Contract
Added 1 day ago
T
Executive Protection Specialist
TD
Toronto, ON
- Full-time
Reporting to the Group Manager, GPS Employee Protection Programs, the Executive Protection Specialist will work in cooperation with GPS management and GPS teams to provide dedicated support…
Added 1 day ago
MU
Assistant Professor (Tenure-Track) in Biosensing, Canada Impact+ Emerging Leaders Program, Department of Biomedical Engineering, RL#L001829
McGill University
Canada
- Full-time
…University invites applications for a full-time tenure track Assistant Professor position with a focus on Biosensing, including molecular, cellular, chemical, or physical…
Added 1 day ago
A-
Executive Assistant, Chief Operating Officer (Insurance)
AMA - Alberta Motor Association
Edmonton, AB
- Full-time
…schedules, competing priorities and important work? As AMA’s Executive Assistant, Chief Operating Officer (COO), Insurance, you’ll provide trusted executive, administrative and program…
Added 1 day ago
NP
Executive Assistant, Client Support
Northern Primrose Consulting Inc
Remote, Canada
- $23 CAD / hour
- Full-time
- Remote
Northern Primrose is looking for an Entry Level Virtual Executive Assistant to start in October 2026. We’re looking for someone who can think ahead, stay organized, communicate clearly, and…
Added 1 day ago
Director & Human Resources Business Partner | Great West
The Canada Life Assurance Company
Toronto, ON
The Director and Human Resource Business Partner will provide consultative and strategic support and service to executive level business/function Great West Corporate Functional and Global…
Added 1 day ago
Executive Assistant - Corporate Affairs
Hydro One Networks Inc
Toronto, ON
We are seeking a highly organized, proactive Administrative Assistant to support the three directors that lead our Communications, Marketing and Research and Insights teams in a fast-paced,…
Added 1 day ago
T
Executive Protection Specialist
TD
Toronto, ON
- Full-time
Reporting to the Group Manager, GPS Employee Protection Programs, the Executive Protection Specialist will work in cooperation with GPS management and GPS teams to provide dedicated support…

Executive Assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 1, 2026
Experience: Between 2 to 3 years of experience working in a fast-paced autonomous environment
Posting language: English
Posted: Oct 2, 2026

Original job description

Job Summary

The incumbent is responsible for providing administrative support to their assigned group. The role coordinates travel arrangements, meetings, events, inbound and outbound deliveries, as well as mail. Moreover, the incumbent maintains various inventories and handles all payable accounts.

Main Responsibilities

Accounts Payable

Review and reconciliate all invoices for the group
Handle all payables including crew accommodation and transportation, heritage waste, pest control, cable, internet, courier, potable water, derailment security, and Hallcon taxi
Review and reconciliate PCard and Corporate Travel Account (CTA) transactions
Review and approve crew expenses

Administrative Support

Provide administrative support to the group (e.g., travel, expenses, Service Manager questions, policy adherence, report preparation)
Organize meetings and group events
Handle file uploads to E-records

Office Duties

Handle inventory management including tablets, radios, office supplies, Personal Protective Equipment (PPE) and vehicle
Act as the vendor contact for supplies, including Acklands vending machine
Arrange crew transportation and accommodations for shortages, relocations, and new hire employees
Coordinate all inbound and outbound deliveries via Courier
Coordinate all inbound and outbound Mail items via FedEx

Safety

Participate in regional safety initiatives including DEKRA by aiding the group
Prepare reports for the General Manager (GM)
Coordinate safety meetings or events

Working Conditions

The role has standard working conditions in an office environment with a regular workweek from Monday to Friday and is eligible to participate in CN's hybrid work model. The role involves managing priorities and delivering work within established timelines, with support from the team to ensure sustainable and effective workload management. The role requires minimal travel (10%) across the assigned group.

Experience

Administration

Between 2 to 3 years of experience working in a fast-paced autonomous environment
Candidates with an equivalent combination of education, training, and experience will be considered

Education/Certification/Designation

Secondary School Diploma or General Education Diploma (GED)
College or Business Diploma*
Candidates with equivalent practical experience, education, or training will be considered
Any requirement marked with (*) will be considered an asset (not mandatory).

Competencies

We Care About Each Other
We Strive for Excellence
We Succeed Together
We Lead Responsibly
Coordination
Support
Influence
Build trust
Listening

Technical Skills/Knowledge

Knowledge of administrative techniques
Proficiency in Microsoft Office (Word, Excel, Lotus Notes, PowerPoint) and Systems, Applications and Products (SAP)*
Any requirement marked with (*) will be considered an asset (not mandatory).

Apply About employer

More about this job

Responsibilities

Provides administrative support to an assigned group, including coordinating travel, accommodations, meetings, events, deliveries, and mail. Reviews invoices, payable accounts, card transactions, and crew expenses; manages inventories and vendors; and supports safety initiatives and reporting.

Requirements

Requires 2 to 3 years of experience in a fast-paced, autonomous environment, with equivalent combinations of education, training, and experience considered. A secondary school diploma or GED is required, while a college or business diploma and SAP knowledge are assets; proficiency in Microsoft Office is also expected.

Skills

Accounts Payable
Invoice Reconciliation
Expense Review
Administrative Support
Travel Coordination
Meeting and Event Coordination
Inventory Management
Vendor Coordination
Delivery Coordination
Mail Handling
Report Preparation
Microsoft Office
SAP
Communication
Coordination
Listening

Visa sponsorship

Not detected in the job text

Keywords

Accounts Payable
Invoice Reconciliation
PCard
Corporate Travel Account
Crew Expenses
Travel Arrangements
Crew Accommodation
Crew Transportation
Inventory Management
Tablets
Radios
Office Supplies
Personal Protective Equipment
Vendor Contact
Courier
FedEx
E-Records
Safety Initiatives
Safety Meetings
Report Preparation
Microsoft Office
Word
Excel
Lotus Notes
PowerPoint
SAP
Rail Transportation
DEKRA

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