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Added 9 mins ago
TR
Global People Systems Analyst
Teck Resources Limited
Vancouver, BC · Greater Vancouver, BC
- $76,000 to $94,000 CAD / year
- Full-time
Don't miss out on this outstanding opportunity to be part of one of Canada's leading mining companies and join our team!
Added 9 mins ago
BC
Registered Nurse - C7 Palliative & Medically Complex Care
Brant Community Healthcare System
Brantford, ON
- Full-time
At BCHS, we are driven by a bold vision: To Lead Beyond Care. As a two-site community hospital system in Brantford and Paris, Ontario, we serve with purpose, passion, and a deep commitment…
Added 9 mins ago
BC
Registered Nurse - CCU
Brant Community Healthcare System
Brantford, ON
- Full-time
The Critical Care Unit is an intensivist-lead closed model with a dedicated Respiratory Therapy Team. Our CCU nurses actively support our RN-lead Critical Care Response Team throughout the…
Added 9 mins ago
BC
Registered Practical Nurse - Critical Care
Brant Community Healthcare System
Brantford, ON
- Full-time
The Critical Care Unit is an intensivist-lead closed model with a dedicated Respiratory Therapy Team. Reporting to the Clinical Manager, Critical Care Unit, the successful applicant will be…
Added 9 mins ago
BC
Registered Practical Nurse - Cardiology/Telemetry
Brant Community Healthcare System
Brantford, ON
- Full-time
At BCHS, we are driven by a bold vision: To Lead Beyond Care. As a two-site community hospital system in Brantford and Paris, Ontario, we serve with purpose, passion, and a deep commitment…
Added 9 mins ago
BC
Registered Nurse - Medical B7
Brant Community Healthcare System
Brantford, ON
- Full-time
At BCHS, we are driven by a bold vision: To Lead Beyond Care. As a two-site community hospital system in Brantford and Paris, Ontario, we serve with purpose, passion, and a deep commitment…
Added 9 mins ago
BC
Registered Practical Nurse - Cardiology/Telemetry
Brant Community Healthcare System
Brantford, ON
- Full-time
At BCHS, we are driven by a bold vision: To Lead Beyond Care. As a two-site community hospital system in Brantford and Paris, Ontario, we serve with purpose, passion, and a deep commitment…
Added 9 mins ago
BC
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
At BCHS, we are driven by a bold vision: To Lead Beyond Care. As a two-site community hospital system in Brantford and Paris, Ontario, we serve with purpose, passion, and a deep commitment…
Added 9 mins ago
SD
Associate, Salaried Part Time Day
Shoppers Drug Mart
Mississauga, ON
- Part-time
Associate-Owners motivate and inspire their team to do and be their best. Inspiring and developing a winning team at the store is one of the most exciting and challenging aspects of…
Added 9 mins ago
TS
TDS Operations Analyst II
TD Securities
Toronto, ON
- Full-time
Coordinate with partners on key initiatives and may act as a project lead/subject matter expert for small-scale projects/ initiatives in accordance with project management methodologies
Added 9 mins ago
C
Finance Sr Analyst
CBRE
Toronto, ON
- Full-time
Lead by example and model behaviors that are consistent with CBRE RISE values. May convince to reach an agreement.
Added 9 mins ago
LC
Pharmacy Manager, Hourly Part Time Day
Loblaw Companies Limited
Oakville, ON
- Part-time
…great place to work. We’re committed to building our talented team who champion collaboration, kindness and inclusivity. Join our team, and help recognize a healthy future for your career…
Added 9 mins ago
CT
Custodian – Afternoon Shift 12:00PM-8:30PM – Guelph, ON Canada
Connect Tech Inc.
Guelph, ON
- Full-time
Report maintenance issues, damaged equipment, spills, hazards, or other facility concerns to team lead promptly.
Added 9 mins ago
MF
Group Benefits Sales Representative
Merit for Apprenticeship
Mississauga, ON
- Full-time
Identify, prospect, and qualify new business opportunities using a variety of lead generation and business development techniques.
Added 9 mins ago
ST
Territory Sales Representative
SimplyAI Talent
Surrey, BC
- Full-time
- Experience with telemarketing, lead generation, networking, or community outreach is an advantage.
Added 9 mins ago
LC
Superviseur Senior aux Opérations (nuit)
Loblaw Companies Limited
Boucherville, QC
- Full-time
Join our dynamic team as a Senior Supervisor and discover an inclusive work environment that values diversity. We firmly believe that the strength of our team comes from the diversity of…
Added 9 mins ago
PD
Health and Safety Coordinator
Priestly Demolition Inc.
King, ON
- Full-time
We don’t just tear things down; we clear the way for what’s next. At Priestly Demolition, we’re proud to lead the industry with award-winning projects, cutting-edge equipment and a…
Added 9 mins ago
OT
Restaurant Manager
One Therapy Network
Swift Current, SK
- Full-time
…recognize and celebrate the efforts and achievements of our team members, and we strive to provide an environment where everyone can learn, grow, and…
Added 9 mins ago
SC
Sales Consultant
Sysco Canada Inc.
ON · Ontario, Canada
- Full-time
…looking for talented, hard-working individuals to join our team. Come grow with us and let us show you why Sysco is at the heart of food and…
Added 9 mins ago
LC
Senior Manager, Learning, Development and Engagement
Loblaw Companies Limited
Toronto, ON
- Full-time
…great place to work. We’re committed to building our talented team who champion collaboration, kindness and inclusivity. Join our team, and help recognize a healthy future for your career…
Added 9 mins ago
KC
Foreman/Forewoman
Kichton Construction LP
Fort McMurray, AB
- Full-time
…sustainably and exponentially, starting with 30 experienced team members in 2019, to now over 400 team members and over 300 pieces of heavy equipment. KCLP is proud to continue operating…
Added 9 mins ago
SM
Care & Transitions Facilitator Cardiology
St. Michael's Hospital
Toronto, ON
- Full-time
Under the direction of the CLM act as clinical resource for the interdisciplinary team and front line staff
Added 9 mins ago
LC
Pharmacy Manager, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
London, ON
- Full-time
…great place to work. We’re committed to building our talented team who champion collaboration, kindness and inclusivity. Join our team, and help recognize a healthy future for your career…
Added 9 mins ago
LC
Pharmacist, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
Ottawa, ON · Nepean, ON
- Full-time
Proven ability to drive and build the business, lead by example and support enterprise programs
Added 9 mins ago
B&
District Sales Leader
Bath & Body Works
Calgary, AB
- $115,500 to $165,000 USD / year
- Full-time
…your next chapter, we invest in your growth so you can learn, lead and help create feel good moments every…

Executive Assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 1, 2026
Experience: Between 2 to 3 years of experience working in a fast-paced autonomous environment
Posting language: English
Posted: Oct 2, 2026

Original job description

Job Summary

The incumbent is responsible for providing administrative support to their assigned group. The role coordinates travel arrangements, meetings, events, inbound and outbound deliveries, as well as mail. Moreover, the incumbent maintains various inventories and handles all payable accounts.

Main Responsibilities

Accounts Payable

Review and reconciliate all invoices for the group
Handle all payables including crew accommodation and transportation, heritage waste, pest control, cable, internet, courier, potable water, derailment security, and Hallcon taxi
Review and reconciliate PCard and Corporate Travel Account (CTA) transactions
Review and approve crew expenses

Administrative Support

Provide administrative support to the group (e.g., travel, expenses, Service Manager questions, policy adherence, report preparation)
Organize meetings and group events
Handle file uploads to E-records

Office Duties

Handle inventory management including tablets, radios, office supplies, Personal Protective Equipment (PPE) and vehicle
Act as the vendor contact for supplies, including Acklands vending machine
Arrange crew transportation and accommodations for shortages, relocations, and new hire employees
Coordinate all inbound and outbound deliveries via Courier
Coordinate all inbound and outbound Mail items via FedEx

Safety

Participate in regional safety initiatives including DEKRA by aiding the group
Prepare reports for the General Manager (GM)
Coordinate safety meetings or events

Working Conditions

The role has standard working conditions in an office environment with a regular workweek from Monday to Friday and is eligible to participate in CN's hybrid work model. The role involves managing priorities and delivering work within established timelines, with support from the team to ensure sustainable and effective workload management. The role requires minimal travel (10%) across the assigned group.

Experience

Administration

Between 2 to 3 years of experience working in a fast-paced autonomous environment
Candidates with an equivalent combination of education, training, and experience will be considered

Education/Certification/Designation

Secondary School Diploma or General Education Diploma (GED)
College or Business Diploma*
Candidates with equivalent practical experience, education, or training will be considered
Any requirement marked with (*) will be considered an asset (not mandatory).

Competencies

We Care About Each Other
We Strive for Excellence
We Succeed Together
We Lead Responsibly
Coordination
Support
Influence
Build trust
Listening

Technical Skills/Knowledge

Knowledge of administrative techniques
Proficiency in Microsoft Office (Word, Excel, Lotus Notes, PowerPoint) and Systems, Applications and Products (SAP)*
Any requirement marked with (*) will be considered an asset (not mandatory).

Apply About employer

More about this job

Responsibilities

Provides administrative support to an assigned group, including coordinating travel, accommodations, meetings, events, deliveries, and mail. Reviews invoices, payable accounts, card transactions, and crew expenses; manages inventories and vendors; and supports safety initiatives and reporting.

Requirements

Requires 2 to 3 years of experience in a fast-paced, autonomous environment, with equivalent combinations of education, training, and experience considered. A secondary school diploma or GED is required, while a college or business diploma and SAP knowledge are assets; proficiency in Microsoft Office is also expected.

Skills

Accounts Payable
Invoice Reconciliation
Expense Review
Administrative Support
Travel Coordination
Meeting and Event Coordination
Inventory Management
Vendor Coordination
Delivery Coordination
Mail Handling
Report Preparation
Microsoft Office
SAP
Communication
Coordination
Listening

Visa sponsorship

Not detected in the job text

Keywords

Accounts Payable
Invoice Reconciliation
PCard
Corporate Travel Account
Crew Expenses
Travel Arrangements
Crew Accommodation
Crew Transportation
Inventory Management
Tablets
Radios
Office Supplies
Personal Protective Equipment
Vendor Contact
Courier
FedEx
E-Records
Safety Initiatives
Safety Meetings
Report Preparation
Microsoft Office
Word
Excel
Lotus Notes
PowerPoint
SAP
Rail Transportation
DEKRA

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