Senior Specialist Payroll-CA
- Montreal, QC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- Minimum 5 years of progressive payroll and accounting experience
- Posting language
- English
- Posted
Original job description
Job Summary
The incumbent delivers specialized payroll accounting and compliance support for Canadian payroll operations. This role is responsible for validating and processing time entries, gross earnings, statutory deductions, and vendor remittances, while ensuring accurate payroll execution for unionized and management employees. The position demands precise and timely payroll disbursements under strict deadlines. In addition, the incumbent prepares financial data and reports for internal stakeholders, supporting cross-functional collaboration and aligning with CN's financial reporting objectives. The role also ensures full compliance with regulatory reporting requirements set by governing bodies such as tax authorities.
Main Responsibilities
Execution of Employee Payroll Requirements
The role has standard working conditions in an office environment with a regular workweek from Monday to Friday and is eligible to participate in CN's hybrid work model. The role involves managing priorities and delivering work within established timelines, with support from the team to ensure sustainable and effective workload management.
Experience
The incumbent delivers specialized payroll accounting and compliance support for Canadian payroll operations. This role is responsible for validating and processing time entries, gross earnings, statutory deductions, and vendor remittances, while ensuring accurate payroll execution for unionized and management employees. The position demands precise and timely payroll disbursements under strict deadlines. In addition, the incumbent prepares financial data and reports for internal stakeholders, supporting cross-functional collaboration and aligning with CN's financial reporting objectives. The role also ensures full compliance with regulatory reporting requirements set by governing bodies such as tax authorities.
Main Responsibilities
Execution of Employee Payroll Requirements
- Carry out all processes related to unionized and management payroll processing and off-cycle runs, including special payments
- Ensure accuracy of data transfers between Time system and Payroll system
- Ensure quick resolution of all employees pay disputes
- Investigate employee overpayments and coordinate recovery of funds
- Manage resources to ensure that all employee inquiries are handled on a professional and timely basis
- Perform all payroll gross-to-net tasks and third-party remittance processes including final payments to vendors
- Ensure timely issuance of all payments to individual tax authorities and be responsible for tax remittances and audits through adherence to current tax regulations
- Maintain various employee deductions
- Carry out all gross to net Ad Hoc reporting requests from CN stakeholders
- Ensure compliance with Federal, Provincial and state regulations and guidelines.
- Improve queries, report and develop cross-functional reporting solutions
- Continuously identify and recommend improvements for systems, technology, and processes to improve efficiency
- General ledger account analysis and reconciliation
- Coordinate, review and validate year end tax slips
- Ensure timely filing of year end summaries and tax slips
- Coordinate all external audits as requested by Federal and local tax authorities
- Introduce controls that proactively identify errors for both pre- and post-payroll execution and ensure accurate posting of results to CN's General Ledger.
The role has standard working conditions in an office environment with a regular workweek from Monday to Friday and is eligible to participate in CN's hybrid work model. The role involves managing priorities and delivering work within established timelines, with support from the team to ensure sustainable and effective workload management.
Experience
- Minimum 5 years of progressive payroll and accounting experience
- SAP knowledge in using Human Resources, Payroll and Time modules*
- Candidates with an equivalent combination of education, training, and experience will be considered.
- Any requirement marked with (*) will be considered an asset (not mandatory).
- Bachelor's Degree Accounting, Finance, Commerce, Human Resources, or similar
- National Payroll Institute Certification and American Payroll Association Designation or equivalent payroll experience*
- Professional Accounting Designation (CPA)*
- Candidates with equivalent practical experience, education, or training will be considered.
- Any requirement marked with (*) will be considered an asset (not mandatory).
- We Care About Each Other
- We Strive for Excellence
- We Succeed Together
- We Lead Responsibly
- Vision and strategic thinking
- Impactful and inclusive leadership
- Performance and value delivery
- Empowerment and talent development
- Strategic communication and influence
- Managerial courage and decisiveness
- Listening
- Process optimization
- Compliance
- Stakeholder management
- Build trust
- Excellent knowledge of Canadian Payroll rules and legislation
- SAP knowledge in Human Resources and Payroll Modules
- Excellent knowledge of accounting practices and procedures, Canadian payroll disciplines and taxation
- Advanced knowledge of Microsoft Suite (Excel, PowerPoint and Word)
- Fluently Bilingual, both written and verbal (English, French)
More about this job
Responsibilities
Process unionized and management payroll, including off-cycle payments, deductions, vendor remittances, and resolution of employee pay issues. Prepare payroll reports, reconcile general ledger accounts, coordinate year-end tax reporting and audits, and improve payroll controls and processes.
Requirements
Requires at least five years of progressive payroll and accounting experience, excellent knowledge of Canadian payroll legislation and accounting practices, and advanced Microsoft Office skills. A relevant bachelor's degree is specified; payroll certifications, a CPA designation, and SAP experience are listed as assets, and fluency in English and French is required.
Skills
- Canadian Payroll Processing
- Payroll Accounting
- Payroll Compliance
- Gross-to-Net Processing
- Tax Remittances
- Payroll Audits
- SAP Human Resources and Payroll Modules
- Time and Payroll Systems
- General Ledger Reconciliation
- Year-End Tax Reporting
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Word
- Stakeholder Management
- Process Optimization
- English and French Bilingual Communication
Visa sponsorship
Not detected in the job text
Categories
- Finance & Accounting
- Human Resources
- Transportation
Keywords
- Canadian Payroll
- Payroll Accounting
- Payroll Compliance
- Unionized Payroll
- Management Payroll
- Off-Cycle Payroll
- Gross-to-Net Processing
- Statutory Deductions
- Vendor Remittances
- Tax Authorities
- Tax Regulations
- Payroll Audits
- General Ledger
- Account Reconciliation
- Year-End Tax Slips
- Financial Reporting
- SAP Human Resources
- SAP Payroll
- SAP Time Modules
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Word
- CPA
- Process Optimization
- Payroll Controls
- Employee Pay Disputes
- English
- French