Specialist Procurement Operations-CA

Job Summary

As a Procurement Specialist in CN's Procurement and Supply Management function, you are responsible for day-to-day operational execution, transaction processing, asset disposition support, and user support within our Procure-to-Pay (P2P). Operating within CN's procurement governance framework, you will process purchase requisitions, assist with purchase order (PO) generation, manage catalog enablement, assist in administrative workflows for surplus asset sales and scrap monetization, and support invoice/PO exception resolution across various business units. This role is well-suited for an energetic, detail-oriented procurement professional seeking to deepen their hands-on expertise with enterprise eProcurement platforms (SAP, Ariba, Fieldglass) while ensuring operational purchasing and asset recovery activities remain compliant, efficient, and aligned with organizational objectives.

Main Responsibilities

Transactional Execution and Purchase Order Management

Review, validate, and convert purchase requisitions into formal purchase orders (POs) in accordance with CN procurement policies and signing authority limits.

Ensure line-item accuracy, proper accounting coding, tax compliance, and delivery timelines across transactional purchases.

Asset Monetization and Surplus Administration Support

Provide operational and administrative support for CN's asset monetization activities, including processing surplus equipment listings and recording scrap sales documentation.

Assist in maintaining sales tracking logs, processing buyer release documentation, and ensuring accurate financial coding for proceeds from asset disposition.

Coordinate logistics documentation, site pickup scheduling, and weigh-bill reconciliation for surplus materials and scrap metal shipments.

Catalog and System Administration Support

Assist in maintaining operational catalogs, price files, and vendor/buyer master data within eProcurement systems (SAP, Ariba, Fieldglass).

Support routine catalog enablement tasks, catalog updates, and contracting system uploads in coordination with Category Management and Asset Recovery teams.

PO and Invoice Exception Resolution

Act as a primary point of contact for resolving day-to-day purchasing friction, line-item discrepancies, quantity mismatches, and Accounts Payable (AP) invoice blocks (3-way matching exceptions).

Collaborate closely with suppliers and internal requestors to clear holds and expedite fulfillment.

Process Compliance and Governance

Ensure all purchasing and surplus asset administration activities strictly adhere to CN procurement policies, delegated financial authority guidelines, internal audit controls, and SOX requirements.

Guide business unit end-users on standard purchasing channels, surplus reporting procedures, and proper eProcurement system usage.

Supplier and Buyer Operations Liaison

Serve as an operational point of contact for external suppliers and asset buyers regarding order confirmations, delivery schedules, catalog updates, pickup arrangements, and payment inquiries.

Assist in gathering vendor/buyer performance data and tracking delivery/fulfillment KPIs for key operational partners.

Data Maintenance and Operational Reporting

Maintain accurate procurement records, contract tracking logs, asset sales logs, and requisition metrics.

Generate routine operational reports and spend/recovery summaries in Excel or SAP/Ariba dashboards to assist management in monitoring workflow velocity and compliance.

Working Conditions

The role has standard working conditions in an office environment with a regular workweek from Monday to Friday and is eligible to participate in CN's hybrid work model. The role involves managing priorities and delivering work within established timelines, with support from the team to ensure sustainable and effective workload management. Minimal travel is required, up to 5%. The role also requires the ability to manage transactional volumes and adhere to operational service level agreements (SLAs).

Experience

Minimum 2 years of progressive experience in procurement, purchasing, order management, surplus asset administration, or supply chain operations within a corporate, industrial, or enterprise environment.Hands-on experience executing transactional Procure-to-Pay workflows, handling transactional documentation, and working directly with end-users, suppliers, and external buyers.Candidates with an equivalent combination of education, training, and experience will be considered

Education/Certification/Designation

Bachelor's Degree in Business Administration, Supply Chain Management, Logistics, or a related field.Enrollment in or commitment to pursuing professional procurement designations (SCMP, CPSM, CIPS)*Candidates with equivalent practical experience, education, or training will be considered*Any requirement marked with (*) will be considered an asset (not mandatory)

Competencies

• We Care About Each Other
• We Strive for Excellence
• We Succeed Together
• We Lead Responsibly
• Compliance
• Business acumen
• Process optimization
• High
• Negotiation
  
  

Technical Skills/Knowledge

Practical working knowledge of Procure-to-Pay (P2P) cycles, purchasing governance, and basic asset disposition administration.Familiarity with enterprise systems such as SAP, Ariba, or Fieldglass.Solid proficiency with Microsoft Office suite, particularly Excel (vlookups, pivot tables).Strong attention to detail, organization, customer service focus, and problem-solving skills.Bilingualism (English/French)**Any requirement marked with (*) will be considered an asset (not mandatory)