Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 27, 2026

Hiring at a glance

View jobs

Open jobs: 7,658
Employers: 3,553

Advertised starting pay

Average starting payCAD / hour: $31.24Across 944 listings
Average starting payCAD / year: $71,633Across 577 listings
Average starting payUSD / year: $73,007Across 21 listings
Average starting payCAD / month: $4,934Across 19 listings
Average starting payUSD / hour: $24.36Across 15 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%62 listings
Hybrid: 13%1,012 listings
On-site: 85%6,535 listings

Not specified: 1% (49 listings)

Employers hiring include Canada Post - Postes Canada (371), HealthCareersInSask.ca (141), Chartwell (64).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 6 days ago
IR
Office Administrator
Integrated Resources, Inc ( IRI )
Markham, ON
- Contract
Planning and coordinating all office operations, including on-site interdepartmental support activities.
Added 6 days ago
Purchaser / Buyer
Tigercat | MacDonald Steel
Brant, ON
Added 6 days ago
Asset Management Analyst
GWL Realty Advisors
Montreal, QC
Added 6 days ago
T
Executive Assistant I (Winnipeg)
TD
Winnipeg, MB
- Full-time
Added 6 days ago
MU
Office Assistant C
McGill University
Montreal, QC · McIntyre Medical
- Part-time
The Office Assistant C provides general administrative support to th
Added 6 days ago
PE
Executive Assistant
ProFit Executive Search
Toronto, ON · Greater Toronto Area, Canada
- $110,000 to $120,000 CAD / year
- Full-time
…Operating as a trusted partner and extension of the executive office, the ideal candidate will possess a high degree of emotional intelligence, exceptional organizational skills, and an…
Added 6 days ago
BC
Loans Administration Officer
Brunswick Credit Union
Saint John, NB
- Full-time
The Loans Administration Officer is responsible for auditing and administering loan, mortgage and credit applications and for preparing loan packages and documentation in accordance with…
Added 6 days ago
BC
Loans Administration Officer
Brunswick Credit Union
Fredericton, NB
- Full-time
The Loans Administration Officer is responsible for auditing and administering loan, mortgage and credit applications and for preparing loan packages and documentation in accordance with…
Added 6 days ago
QM
Medical Secretary - Hybrid
Quantum Management Services Ltd.
Montreal, QC
- $22 to $29 CAD / hour
- Contract
Added 6 days ago
BC
Loans Administration Officer
Brunswick Credit Union
Moncton, NB
- Full-time
The Loans Administration Officer is responsible for auditing and administering loan, mortgage and credit applications and for preparing loan packages and documentation in accordance with…
Added 6 days ago
Office Clerk
Ricoh
Toronto, ON
Added 6 days ago
Senior Purchasing Agent
Aecon
Bowmanville, ON
Added 6 days ago
P–
Administrative Assistant
PCPI – Progress Career Planning Institute
Toronto, ON · Scarborough, ON
- Contract
Added 6 days ago
EC
Bilingual Administrative Assistant
Experis Canada
Mississauga, ON
- Contract
We are looking for an organized and service-oriented Office Services Associate to support daily office operations in a full-time, on-site role.
Added 6 days ago
BR
Contract Administrator
B.E.S.T. Recruiting Consultants Ltd.
Richmond Hill, ON
- $60,000 to $75,000 CAD / year
- Full-time
Added 6 days ago
I-
Administrative Assistant
IFG - International Financial Group
Vancouver, BC
- $15 to $19 CAD / hour
- Contract
Added 6 days ago
GO
Prosecution File Manager
Government of Manitoba
The Pas, MB
- Full-time
Added 6 days ago
I-
Administrative Assistant
IFG - International Financial Group
BC · British Columbia, Canada
- $40,000 to $42,000 CAD / year
- Contract
Added 6 days ago
B
Private Wealth Administrative Assistant - Vaughan, Winter 2027 (Co-op/Internship) - 4 months
BMO
Vaughan, ON · VMC
- Full-time
Added 6 days ago
SG
Purchaser - MH
S3 Group Ltd.
Medicine Hat, AB
- Full-time
Added 6 days ago
QM
Office Clerk
Quantum Management Services Ltd.
Montreal, QC
- $63,000 CAD / year
- Full-time
…coordination aux employés, à la direction, aux clients et au conseil…
Added 6 days ago
E
Part-Time Administrative Assistant
Extendicare
Kenora, ON · ParaMed - Kenora (Main St.)
- Part-time
Added 6 days ago
Office Administrator
BWXT
Port Elgin, ON
Added 6 days ago
Information Access and Privacy Officer
The Government of Nova Scotia
Halifax, NS
Added 6 days ago
HH
Administrative Assistant
Halton Healthcare
Oakville, ON
- Full-time

CNA Insurance

Executive Assistant and Office Administrator

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: Minimum 5 years of administrative experience, preferably including senior-level or executive support.
Posting language: English
Posted: Oct 20, 2026

Original job description

You have a clear vision of where your career can go. And we have the leadership to help you get there. At CNA, we strive to create a culture in which people know they matter and are part of something important, ensuring the abilities of all employees are used to their fullest potential.

The Executive Assistant & Office Administrator is responsible for supporting their assigned executives and is the primary point of contact for employees, visitors, vendors, and external business partners, ensuring a professional and welcoming office environment. They provide comprehensive administrative support to the branch while overseeing the day-to-day operations of the office.

The role manages reception, office facilities, security access, mail and courier services, supplies, vendor relationships, and administrative payment processes. The successful candidate will be proactive, highly organized, service-oriented, and comfortable balancing executive priorities with hands-on office management responsibilities.

JOB DESCRIPTION:

Key Responsibilities

Responsible for calendar management, end-to-end travel arrangements, expense administration and available as backup to support other executive assistants.
Serve as the primary reception contact, greeting visitors, answering and directing calls, and responding to general inquiries.
Coordinate meetings, events, catering, boardrooms, and other logistical requirements.
Oversee day-to-day office operations, including supplies, facilities, property maintenance, security access, and relationships with building management and vendors.
Coordinate incoming and outgoing mail, couriers, packages, and business documents.
Support invoice processing, vendor administration, cheque handling, and other routine financial administration.
Coordinate employee workplace needs, including access cards, business cards, nameplates, supplies, and office communications.
Maintain accurate files and records and provide support for special projects and other administrative initiatives as required.
Assist with other executive assistants to provide administrative support to senior leadership, meeting coordination, correspondence, presentations, reports, and confidential materials.
Ad hoc responsibilities as they arise.

Required Education

Post-secondary education in Business Administration, Office Administration, or a related field preferred.
Equivalent combination of education and relevant experience will be considered.

Required Skills & Experience

Minimum 5 years of administrative experience, preferably including senior-level or executive support.
Strong organizational and time-management skills with the ability to manage competing priorities.
Excellent written, verbal, interpersonal, and customer-service skills.
Demonstrated professionalism, discretion, sound judgment, and ability to handle confidential information.
Proactive and resourceful with strong problem-solving skills and attention to detail.
Ability to work independently while collaborating effectively with employees, leaders, vendors, and external partners.
Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
Experience coordinating office operations, facilities, vendors, meetings, and workplace services is an asset.
Knowledge of the insurance or financial-services industry is an asset

At CNA, we are committed to providing equal employment opportunities to all employees and applicants. It is our policy to provide equal employment opportunities to employees and applicants based on job-related qualifications and ability to perform a job. If you require an accommodation during the hiring process or upon hire, please inform Human Resources. If a selected applicant requests accommodation during the recruitment process, CNA will consult with the applicant in order to provide suitable accommodation that takes into account the applicant’s accessibility needs.

Apply About employer

More about this job

Responsibilities

The Executive Assistant and Office Administrator provides comprehensive administrative support to senior leadership, including calendar management, travel arrangements, and meeting coordination. Additionally, they oversee daily office operations, including facilities management, vendor relations, and reception duties.

Requirements

Candidates should have at least 5 years of administrative experience, preferably in an executive support capacity. Proficiency in Microsoft Office Suite and strong organizational, communication, and problem-solving skills are required.

Skills

Calendar management
Travel arrangements
Expense administration
Reception
Office operations
Facilities management
Vendor management
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Administrative support
Communication
Time management
Problem-solving
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Administrator
Administrative Support
Calendar Management
Travel Arrangements
Expense Administration
Reception
Facilities Management
Vendor Relations
Security Access
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Insurance Industry
Financial Services
Office Operations
Logistics
Invoice Processing
Confidentiality
Professionalism
Time Management
Problem-solving
Customer Service
Business Administration

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