Office administrator jobs in Canada

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Added 17 days ago
FH
Front Office Manager
Fairmont Hotels & Resorts
Toronto, ON
- Full-time
Seeking a dynamically motivated, multi-tasked individual for the position of Front Office Manager. Candidates should be goal oriented to be a future Front Office Director at a large hotel.…
Added 17 days ago
EI
Executive Assistant & Office Manager
EnviCore Inc.
Calgary, AB
- Full-time
This is a full-time, on-site Executive Assistant & Office Manager role based in Calgary, AB. The position provides comprehensive executive support, including calendar management, meeting…
Added 17 days ago
Camp Administrative Coordinator
Kayla's Children Centre
Vaughan, ON
Added 17 days ago
DW
Administrative Coordinator
Dying With Dignity Canada
Toronto, ON
- Full-time
Currently, full-time staff are required in-office 2 days per week and can work remotely 3 days per week
Added 17 days ago
TN
Senior Medical Office Administrator / Office Manager
The Natural Way Health Clinic
Waterloo, ON
- Full-time
We are seeking an experienced, organized and patient-focused Senior Medical Office Manager/Administrator to take ownership of the clinic's daily administrative operations, ensuring a…
Added 17 days ago
GW
Medical Office Administrator
Get Well Family Health Team
Toronto, ON · North York, ON
- Full-time
Perform various medical office administrative tasks such as faxing, scanning, ordering, documenting, working with AI tools, and stocking.
Added 17 days ago
US
Chief Administrative Officer
Unique Scaffold Inc.
Calgary, AB
- Full-time
Added 17 days ago
I
Medical Office Administrator - Casual On Call
IIPCT
ON · Bancroft, Ontario
- Contract
Must have current CPR/First Aid and AED certification · Must have a valid 'G' Driver's License, clear Driver's Abstract
Added 17 days ago
HH
Moncton Administrative Services Coordinator (1077) PCN 1004789
Horizon Health Network
Moncton, NB · Greater Moncton Metropolitan Area
- Full-time
Must have two years of related experience including supervisory ability
Added 17 days ago
Administrative Coordinator, Academic Reviews
University of Toronto
Toronto, ON
Added 18 days ago
AC
Infrastructure & Capital Projects - Office Manager, COM
Accenture Construct
Toronto, ON
- Full-time
Effective facility management of the office facilities occupied by the integrated project team, made up of the client, delivery partners and contractors.
Added 18 days ago
SO
Office Administrator
SERVPRO of NORTH VANCOUVER - Metro Vancouver Team
Burnaby, BC
- Full-time
📢 WE’RE HIRING! | Office Administrator & Marketing RepresentativeJoin SERVPRO Metro Vancouver Team and grow your career in administration, marketing, and customer relations! 🚀
Added 18 days ago
CC
Medical Office Administrator in Vaughan
CPAP Clinic
Vaughan, ON
- Full-time
This is a full-time on-site role in Vaughan (Toronto). The Administrator will interact with patients in-person and over the phone, to provide guidance and support for their CPAP therapy.…
Added 20 days ago
GG
office manager
Galaxy Granite
Calgary, AB
- Full-time
Oversee and co-ordinate office administrative procedures
Added 20 days ago
G-
Office Administrator
GFL - Sewer Technologies Division
Ottawa, ON
- Full-time
The Office Administrator is responsible for ensuring the smooth and efficient day to day operations of the office. In this role, you will ensure the seamless flow of inter-office…
Added 20 days ago
EC
Executive Assistant/Office Administrator
Entreflow Consulting Group
Remote, Canada
- Full-time
- Remote
3+ years of administrative, office coordination, executive support experience.
Added 20 days ago
EI
Office Manager
EBC Inc.
Mississauga, ON
- Full-time
…Infrastructure, Industrial, and Major Projects. Our fast-growing Toronto office represent a significant portion of EBC’s operations and EBC, as one of Canada’s leading firms has extensive…
Added 20 days ago
A
Office Administrator
Adecco
Toronto, ON
- $20 to $22 CAD / hour
- Part-time
…running smoothly behind the scenes? We’re looking for a Part-Time Office Administrator to join a busy, growing tech startup in downtown Toronto. This is a great opportunity for someone…
Added 20 days ago
MI
Medical Office Administrator – Toronto (Corktown), ON – Full-Time
MedSleep Inc.
Toronto, ON
- $18 to $20 CAD / hour
- Full-time
…opportunities opening across our clinics all the time. As a Medical Office Administrator, you’ll be the friendly, organized presence patients rely on from their very first phone call,…
Added 20 days ago
PN
Office Coordinator – Temporary (6-Month Contract)
Pasona N A, Inc.
Mississauga, ON
- $24 to $25 CAD / hour
- Temporary
…solutions, Pasona Canada is seeking a reliable and organized Office Coordinator to join their team in…
Added 20 days ago
EI
Office Administrator (Engineering/Construction)
ELEQRON INC.
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Eleqron Inc. is seeking an organized, proactive, and dependable Office Administrator to provide day-to-day administrative support to our team and help keep our office operations running…
Added 20 days ago
M
Bilingual Administrative Coordinator
Manulife
Montreal, QC
- Full-time
Added 20 days ago
M
Medical Office Administrator – Toronto (Corktown), ON – Full-Time
MedSleep
Toronto, ON
- Full-time
…opportunities opening across our clinics all the time. As a Medical Office Administrator, you’ll be the friendly, organized presence patients rely on from their very first phone call,…
Added 20 days ago
GC
Office Administrator
Golderado Contracting Corp
Fort Saskatchewan, AB
- Full-time
We are seeking a detail-oriented and organized Office Administrator to join our team. In this role, your primary focus will be managing our communication channels for training requests and…
Added 20 days ago
QM
Accounting & Administrative Coordinator
Quantum Management Services Ltd.
Toronto, ON
- $75,000 to $80,000 CAD / year
- Full-time
…contributing to purchasing, inventory coordination and general office…

CNA Insurance

Executive Assistant and Office Administrator

Toronto, ON, Canada

Full-time

Apply on cna.wd1.myworkdayjobs.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: Minimum 5 years of administrative experience, preferably including senior-level or executive support.
Posting language: English
Posted: Oct 20, 2026

Original job description

You have a clear vision of where your career can go. And we have the leadership to help you get there. At CNA, we strive to create a culture in which people know they matter and are part of something important, ensuring the abilities of all employees are used to their fullest potential.

The Executive Assistant & Office Administrator is responsible for supporting their assigned executives and is the primary point of contact for employees, visitors, vendors, and external business partners, ensuring a professional and welcoming office environment. They provide comprehensive administrative support to the branch while overseeing the day-to-day operations of the office.

The role manages reception, office facilities, security access, mail and courier services, supplies, vendor relationships, and administrative payment processes. The successful candidate will be proactive, highly organized, service-oriented, and comfortable balancing executive priorities with hands-on office management responsibilities.

JOB DESCRIPTION:

Key Responsibilities

Responsible for calendar management, end-to-end travel arrangements, expense administration and available as backup to support other executive assistants.
Serve as the primary reception contact, greeting visitors, answering and directing calls, and responding to general inquiries.
Coordinate meetings, events, catering, boardrooms, and other logistical requirements.
Oversee day-to-day office operations, including supplies, facilities, property maintenance, security access, and relationships with building management and vendors.
Coordinate incoming and outgoing mail, couriers, packages, and business documents.
Support invoice processing, vendor administration, cheque handling, and other routine financial administration.
Coordinate employee workplace needs, including access cards, business cards, nameplates, supplies, and office communications.
Maintain accurate files and records and provide support for special projects and other administrative initiatives as required.
Assist with other executive assistants to provide administrative support to senior leadership, meeting coordination, correspondence, presentations, reports, and confidential materials.
Ad hoc responsibilities as they arise.

Required Education

Post-secondary education in Business Administration, Office Administration, or a related field preferred.
Equivalent combination of education and relevant experience will be considered.

Required Skills & Experience

Minimum 5 years of administrative experience, preferably including senior-level or executive support.
Strong organizational and time-management skills with the ability to manage competing priorities.
Excellent written, verbal, interpersonal, and customer-service skills.
Demonstrated professionalism, discretion, sound judgment, and ability to handle confidential information.
Proactive and resourceful with strong problem-solving skills and attention to detail.
Ability to work independently while collaborating effectively with employees, leaders, vendors, and external partners.
Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
Experience coordinating office operations, facilities, vendors, meetings, and workplace services is an asset.
Knowledge of the insurance or financial-services industry is an asset

At CNA, we are committed to providing equal employment opportunities to all employees and applicants. It is our policy to provide equal employment opportunities to employees and applicants based on job-related qualifications and ability to perform a job. If you require an accommodation during the hiring process or upon hire, please inform Human Resources. If a selected applicant requests accommodation during the recruitment process, CNA will consult with the applicant in order to provide suitable accommodation that takes into account the applicant’s accessibility needs.

Apply on cna.wd1.myworkdayjobs.com About employer

More about this job

Responsibilities

The Executive Assistant and Office Administrator provides comprehensive administrative support to senior leadership, including calendar management, travel arrangements, and meeting coordination. Additionally, they oversee daily office operations, including facilities management, vendor relations, and reception duties.

Requirements

Candidates should have at least 5 years of administrative experience, preferably in an executive support capacity. Proficiency in Microsoft Office Suite and strong organizational, communication, and problem-solving skills are required.

Skills

Calendar management
Travel arrangements
Expense administration
Reception
Office operations
Facilities management
Vendor management
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Administrative support
Communication
Time management
Problem-solving
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Administrator
Administrative Support
Calendar Management
Travel Arrangements
Expense Administration
Reception
Facilities Management
Vendor Relations
Security Access
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Insurance Industry
Financial Services
Office Operations
Logistics
Invoice Processing
Confidentiality
Professionalism
Time Management
Problem-solving
Customer Service
Business Administration

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Office administrator jobs in Canada

Front Office Manager

Executive Assistant & Office Manager

Camp Administrative Coordinator

Administrative Coordinator

Senior Medical Office Administrator / Office Manager

Medical Office Administrator

Chief Administrative Officer

Medical Office Administrator - Casual On Call

Moncton Administrative Services Coordinator (1077) PCN 1004789

Administrative Coordinator, Academic Reviews

Infrastructure & Capital Projects - Office Manager, COM

Office Administrator

Medical Office Administrator in Vaughan

office manager

Office Administrator

Executive Assistant/Office Administrator

Office Manager

Office Administrator

Medical Office Administrator – Toronto (Corktown), ON – Full-Time

Office Coordinator – Temporary (6-Month Contract)

Office Administrator (Engineering/Construction)

Bilingual Administrative Coordinator

Medical Office Administrator – Toronto (Corktown), ON – Full-Time

Office Administrator

Accounting & Administrative Coordinator

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Advertised starting pay

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Office administrator jobs in Canada