Jobs in Canada

25+ jobs

Group jobs by employerEmail me new jobs Save this search

Added 11 mins ago
Stakeholder Governance Coordinator
PACT
ON · Mississauga, Ontario
…Partnership of Alberici, Amico, Kenaidan, and Obayashi, supported by design partners Egis, Mott MacDonald, and Weston Williamson + Partners. Together, we are delivering Accelerator, a major…
Added 12 mins ago
KS
Marketing Coordinator
Kelly Services (Canada), Ltd.
Toronto, ON
- Contract
Location: Toronto, ON - hybrid, with 4 days per week in the office
Added 12 mins ago
SR
Project Coordinator
SEMA Railway Structures
Toronto, ON · Etobicoke, ON
- Full-time
Must hold a valid drivers license and own a car;
Added 42 mins ago
SL
Indigenous Heritage Programming Officer
St. Lawrence Parks Commission
South Dundas, ON
- Full-time
Assist the Program Coordinator with the development, coordination and delivery of cultural and heritage programming, including tours, educational programs, special events and living history…
Added 42 mins ago
Employment Consultant
Region of Waterloo
Waterloo, ON
Work Schedule: Monday to Friday from 8:30am to 4:30pm, Hybrid - 3 days at home, and 2 days in office or as per operational needs
Added 57 mins ago
CM
Health, Safety & ERT Coordinator
Coeur Mining, Inc.
Northern Rockies, BC
- $45 to $50 CAD / hour
- Full-time
Willing to work a two-week rotation schedule, with 12-hour shifts per day at a remote camp
Added 1 hour ago
A
Geotechnical Instrumentation & Monitoring Technical Lead
Acciona
ON · CAN - Eglinton Crosstown West
- Full-time
…across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and…
Added 1 hour ago
WC
Construction Project Coordinator
Wright Construction Western Inc.
Wollaston Lake, SK
- Full-time
Must have excellent time management skills
Added 2 hours ago
MR
Project Coordinator (Civil Construction)
Maple Reinders
Kelowna, BC
- $80,000 to $90,000 CAD / year
- Full-time
As a Project Coordinator in our Civil division, you will have the opportunity to support our Project Managers in delivering heavy civil and industrial-type projects. In addition, you'll…
Added 2 hours ago
MR
Mechanical Project Coordinator - Civil Construction
Maple Reinders
Charlottetown, PE
- $70,000 to $90,000 CAD / year
- Full-time
As a Mechanical Project Coordinator in our Civil division, you will have the opportunity to support our project team in delivering heavy civil and industrial-type projects. In addition,…
Added 2 hours ago
MR
Project Coordinator (Civil Construction)
Maple Reinders
Burnaby, BC
- $80,000 to $90,000 CAD / year
- Full-time
As a Project Coordinator in our Civil division, you will have the opportunity to support our Project Managers in delivering heavy civil and industrial-type projects. In addition, you'll…
Added 3 hours ago
P
Customer Service & Order Coordinator
PheedLoop
Toronto, ON
- Full-time
PheedLoop is looking for a highly organized, detail-oriented, and customer-focused Customer Service and Order Coordinator to join our Logistics team.
Added 4 hours ago
AS
Senior Director, Operations
Alternate Solutions Health Network
Burlington, ON
- Full-time
…Medical Equipment, Data Entry, Eligibility, Patient Scheduling Coordinator (PSC), and call center staff. This position ensures the direction and implementation of operating policies,…
Added 7 hours ago
TC
Project Coordinators
ThirdEye CyberSecurity
Regina, SK
- Contract
The proposed Resource must have the following qualifications/requirements:
Added 7 hours ago
HC
Clinical Research Coordinator III (Nurse - Phase 1)
Health Careers Canada
Mississauga, ON
- Full-time
This is an ATC role and will require on-site 3 days per week
Added 9 hours ago
VB
Sr Spec, IT
Vale Base Metals
Toronto, ON
- Full-time
Design, develop, deploy, and optimize advanced machine learning models for industrial use cases such as predictive maintenance, geohazard detection, ore grade optimization, and equipment…
Added 9 hours ago
VB
Anlst II, IT
Vale Base Metals
Toronto, ON
- Full-time
This role acts as a central coordinator, bridging the gap between project delivery and operational support, ensuring all parties are aligned for a successful transition.
Added 10 hours ago
BU
Teaching Assistant MPHA 5P03 Winter D5
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Applicants must have a graduate degree (Masters or PhD) in either Epidemiology, Biostatistics, Applied Health Sciences, or equivalent
Added 10 hours ago
L
Expression of Interest | Executive Assistant | Vancouver
lululemon
Vancouver, BC
- Full-time
…pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well.…
Added 11 hours ago
CO
Bylaw Enforcement Coordinator
City of Winnipeg
Winnipeg, MB
- Full-time
Under the general direction of the Administrative Coordinator, Bylaw Enforcement Field Operations, the Coordinator is responsible for the leadership, analysis, planning, development,…
Added 11 hours ago
A
IT Coordinator
Actalent
Port Coquitlam, BC
- $70,000 to $80,000 CAD / year
- Full-time
The IT Coordinator manages enterprise networks, endpoint hardware, corporate identity lifecycles, and specialized manufacturing systems, with a strong focus on ERP support and enduser…
Added 11 hours ago
A
Industrial Engineering Coordinator
Actalent
Mirabel, QC
- $45 to $60 CAD / hour
- Contract
Job Title: Industrial Engineering Coordinator
Added 11 hours ago
KC
SOC Analyst Level 2 - Cyber Security
KPMG Canada
Montreal, QC
- Full-time
Act as the lead coordinator for the Incident Response function and as designated lead on customer on-boarding projects to ensure a successful transition to SOC for security monitoring…
Added 11 hours ago
A
Training & Enablement Coordinator
ABB
Montreal, QC · Saint-Laurent, QC
- Full-time
ABB Smart Power & Smart Buildings Canada is seeking a motivated and collaborative Training & Enablement Coordinator to join our Customer Excellence Team.
Added 12 hours ago
G
Forest Gardens Farm Team
GoodWork.ca
Regina, SK · Greater Regina Metropolitan Area
- Internship
We are seeking a highly-skilled, experienced Fundraising Coordinator to join our exciting team. Reporting directly to the Director of Wildlife Rehabilitation, coordinating with the Grants…

CoCalibrate Real Estate Solutions

Office & QuickBooks Administrator

Vancouver, BC, Canada

Compensation: $57,000 - $67,000+ yearly DOE · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: Compensation: $57,000 - $67,000+ yearly DOE
Job type: Full-time
Apply by: Apr 17, 2027
Posting language: English
Posted: Oct 19, 2026

Original job description

Are you the person who naturally brings order to a busy environment?

We’re looking for a highly organized, detail-oriented Office Admin & QuickBooks Pro to join a growing creative business specializing in interior design, renovations, and home staging. You’re someone with a bright, positive personality who loves creating order, catches the little details others might miss, and takes pride in getting things done right.

This is a hands-on, multifaceted role where you’ll help keep both the business and its projects running smoothly. Working closely with our Project Managers, Interior Designers, Site Coordinators, and leadership team, you’ll be the person helping connect the dots behind the scenes - Keeping information organized, details on track, and day-to-day operations moving forward so the team can focus on creating exceptional spaces and delivering an outstanding client experience.

What Sets Us Apart?

Confidential hiring process.
Paid vacation.
Medical Spending Account.
Opportunity to play an important role in a growing creative business.
Collaborative team environment.
A varied role where your organization and ideas can make a real difference.

Compensation: $57,000 - $67,000+ yearly DOE

Qualifications

Excellent phone etiquette, with a friendly, professional, and confident approach to client, vendor, and team communications.
Hands-on experience with JobTread is a strong asset.
Proficiency with financial and administrative tools, including Dext, Quickbooks, EFT and payment platforms, Google Workspace, and cloud-based file management systems.
Excellent written and communication skills, with a professional, organized, and client-focused approach.
Demonstrates the ability to complete detailed, high-quality work efficiently and accurately.
Strong organizational skills with the ability to prioritize and manage multiple responsibilities at once.
Thrives in a dynamic, team-oriented environment and is willing to jump in wherever needed - no task is considered above or below you.
Naturally proactive, with a constant focus on improving both the client experience and internal processes. You’re always thinking, “How can we make this better?”.

Responsibilities

Project Coordination & Team Support
Support Project Managers, Interior Designers, the Site Coordinator, and the Staging Manager in coordinating renovation, design, and staging projects from start to finish.
Assist with project scheduling, timelines, task tracking, and maintaining accurate project information in JobTread.
Coordinate communications with vendors, product procurement, deliveries, installations, and trade appointments.
Track purchase orders, lead times, backorders, shipping, and freight claims to help keep projects on schedule.
Coordinate staging logistics, including deliveries, installations, and on-site support as needed.
Manage calendars, schedule meetings and consultations, and coordinate schedules across the team.
Client Experience & Studio Operations
Serve as a friendly, professional first point of contact for clients, prospective clients, trades, and vendors.
Manage incoming inquiries and support client onboarding and ongoing project coordination.
Schedule consultations, meetings, site visits, and other project-related appointments.
Prepare client welcome packages and maintain accurate, up-to-date client records.
Coordinate incoming deliveries and help maintain an organized, welcoming, and professional studio environment.
Manage office supply orders and support the smooth day-to-day operation of the studio.
Help deliver a consistently positive client experience at every stage of the project.
Financial Administration & Bookkeeping
Manage day-to-day accounts payable and accounts receivable.
Review, organize, and process vendor, supplier, and subcontractor invoices accurately and on time.
Prepare payments in accordance with internal approval procedures.
Prepare and issue client invoices, staging retainers, and other billings.
Monitor outstanding balances, process incoming payments, and follow up on overdue accounts as needed.
Track project expenses and maintain organized records of receipts, invoices, and supporting documentation.
Maintain accurate and up-to-date financial information across JobTread, QuickBooks Online, Dext, and related systems.
Systems & Administrative Management
Maintain organized digital files, project documentation, client records, and company information.
Create and update client profiles, job files, project budgets, and cost records.
Manage Google Drive folders, templates, workflows, and Gmail inbox organization.
Ensure information is accurate, current, and consistent across company systems and platforms.
Identify opportunities to improve internal systems and workflows, and help implement practical solutions.
Provide administrative support for meetings, travel arrangements, team coordination, and other operational needs.
Design & Procurement Support
Prepare estimates, proposals, purchase orders, and other project documentation.
Assist with sourcing furniture, fixtures, finishes, and materials by researching product options, availability, and pricing.
Coordinate procurement activities and maintain clear, timely communication with vendors and suppliers.
Proofread, format, and organize client presentations, design packages, and other project materials.
Track orders from placement through delivery, keeping procurement records accurate and up to date.
Provide support during installations and attend occasional site visits as required.
Marketing & Business Support
Assist with website updates, project portfolio management, and social media content.
Help create, organize, and maintain marketing materials and company collateral.
Support business development, process improvements, and other growth initiatives.
Assist with local errands and provide occasional hands-on support for projects, installations, deliveries, and other operational needs.

Apply on LinkedIn About employer

More about this job

Responsibilities

Coordinate renovation, design, and staging projects by managing schedules, vendor communications, procurement, deliveries, client records, and studio operations. Handle bookkeeping and financial administration, maintain accurate information across business systems, and support marketing, installations, and process improvements.

Requirements

The role calls for strong organization, attention to detail, communication, prioritization, and the ability to work proactively in a dynamic, team-oriented environment. Proficiency with financial and administrative tools such as QuickBooks, Dext, EFT and payment platforms, Google Workspace, and cloud-based file systems is expected; JobTread experience is an asset.

Skills

QuickBooks Online
JobTread
Dext
Accounts Payable
Accounts Receivable
Bookkeeping
Project Coordination
Scheduling
Vendor Coordination
Procurement
Google Workspace
Google Drive
Financial Administration
Client Communication
Digital File Management
Process Improvement

Benefits

Paid Vacation
Medical Spending Account

Visa sponsorship

Not detected in the job text

Keywords

QuickBooks Online
JobTread
Dext
EFT
Google Workspace
Google Drive
Gmail
Accounts Payable
Accounts Receivable
Bookkeeping
Project Coordination
Interior Design
Renovations
Home Staging
Procurement
Purchase Orders
Vendor Management
Client Onboarding
Project Scheduling
Project Budgets
Financial Administration
Invoice Processing
Payment Platforms
Cloud-Based File Management
Digital File Management
Client Presentations
Marketing Materials
Social Media
Process Improvement
Studio Operations

Report this job

Work requirements

Jobs in Canada