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Added 22 mins ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 22 mins ago
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Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
Added 22 mins ago
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Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Temporary
Department / Research Program: Child Health and Human Development (CHAL)
Added 22 mins ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Assisting in the development of study protocols, consent forms, questionnaires, and other study documents,
Added 22 mins ago
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Tremplin Program Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
The Tremplin Consortium supports the career and professional development (CPD) and career preparedness of biomedical graduate trainees and postdoctoral fellows across affiliated research…
Added 22 mins ago
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Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
Added 22 mins ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
Added 53 mins ago
Senior Engineer (Water Services)
Region of Waterloo
Kitchener, ON
Chairs project teams on high profile/complex projects. Establishes project scope and requirements. Takes full responsibility for project from conception to completion. Work is checked…
Added 1 hour ago
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Environmental stewardship / Guardian Program Coordinator
GoodWork.ca
Vancouver, BC
- Full-time
Under the direction of the Guardian Program Manager, the Guardian Program Coordinator is responsible for supporting the operational delivery of environmental stewardship field work within…
Added 1 hour ago
S&
E-Commerce Coordinator
Silk & Snow
Toronto, ON
- Full-time
The E-commerce Coordinator will support the day-to-day operations and optimization of Silk & Snow's online store. Reporting to the Manager, E-commerce, you'll help maintain the health of…
Added 2 hours ago
RB
Regional Coordinator
Royal Bank of Canada
Vaughan, ON
- Full-time
Leaders who support your development through coaching and managing opportunities
Added 2 hours ago
UO
Program Administrator, Clinical Skills
University of Victoria
Victoria, BC
- Full-time
…includes scheduling, organization, implementation and ongoing development of curricular components of the Clinical Skills Course. This position liaises with students, patients, health care…
Added 2 hours ago
RO
Performance Program Coordinator (12-month Contract)
Royal Ontario Museum
Toronto, ON
- $74,303 to $84,917 CAD / year
- Full-time
We are seeking a creative, collaborative, and experienced Performance Program Coordinator to help develop and produce engaging public performance programming at ROM.
Added 2 hours ago
RO
Coordinator, Events Sales Business Operations
Royal Ontario Museum
Toronto, ON
- $70,263 to $80,300 CAD / year
- Full-time
We are seeking a highly organized and detail-oriented Coordinator, Events Sales Business Operations to support the administrative and business operations behind ROM’s event sales portfolio.
Added 3 hours ago
RO
Performance Program Coordinator (12-month Contract)
Royal Ontario Museum
Toronto, ON
- Full-time
We are seeking a creative, collaborative, and experienced Performance Program Coordinator to help develop and produce engaging public performance programming at ROM.
Added 3 hours ago
RO
Coordinator, Events Sales Business Operations
Royal Ontario Museum
Toronto, ON
- Full-time
We are seeking a highly organized and detail-oriented Coordinator, Events Sales Business Operations to support the administrative and business operations behind ROM’s event sales portfolio.
Added 3 hours ago
RG
Executive Assistant
ROHL Global Networks Inc
Acheson, AB
- $80,000 to $110,000 CAD / year
…organizational engine behind our Associate Director, Business Development, and a go-to coordinator across our legal, marketing, sales, and administrative…
Added 3 hours ago
GI
Project Coordinator
Global Infrastructure
Toronto, ON
- Full-time
We are seeking a skilled Project Coordinator to join our Water Sector team in Toronto, ON.
Added 4 hours ago
NG
Temporary Site Services Materials Coordinator - Term
New Gold Inc.
Emo, ON
- Full-time
…addition, Coeur owns the Silvertip silver-zinc-lead exploration project in British…
Added 4 hours ago
BE
Project Coordinator
Boundary Electric
Grand Forks, BC
- Full-time
Boundary Electric is seeking a highly organized and proactive Project Coordinator to join our team!!
Added 4 hours ago
BE
Electrical Operations Coordinator (Residential Division)
Bold Electric Inc
Revelstoke, BC
- Full-time
Bold Electric is seeking an Electrical Operations Coordinator to support our growing Residential Division in Revelstoke, BC. This role is ideal for someone who wants to use their electrical…
Added 5 hours ago
A
Civil Project Coordinator - Rail & Transit
AECOM
Ottawa, ON
- $66,000 to $85,000 CAD / year
- Full-time
AECOM Ottawa is looking for a Project Coordinator - Transit & Rail to be assigned in Ottawa, ON.
Added 5 hours ago
BB
E-Commerce Coordinator
Bed Bath & Beyond
Toronto, ON
- Full-time
The E-commerce Coordinator will support the day-to-day operations and optimization of Silk & Snow's online store. Reporting to the Manager, E-commerce, you'll help maintain the health of…
Added 5 hours ago
Communications Coordinator
University Students' Council at Western University
London, ON
The Communications Coordinator manages the daily content operations, publishing, and messaging across the University Students’ Council (USC) mobile app and primary web platforms. Reporting…
Added 5 hours ago
KG
Chief of Staff
KEV Group
Toronto, ON
- Full-time
This is a senior operating role, not an executive assistant or project coordinator role. You'll have no large team, but you will have the CEO's mandate to set the leadership agenda, track…

CoCalibrate Real Estate Solutions

Office & QuickBooks Administrator

Vancouver, BC, Canada

Compensation: $57,000 - $67,000+ yearly DOE · Full-time

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Job details

Pay: Compensation: $57,000 - $67,000+ yearly DOE
Job type: Full-time
Apply by: Apr 17, 2027
Posting language: English
Posted: Oct 19, 2026

Original job description

Are you the person who naturally brings order to a busy environment?

We’re looking for a highly organized, detail-oriented Office Admin & QuickBooks Pro to join a growing creative business specializing in interior design, renovations, and home staging. You’re someone with a bright, positive personality who loves creating order, catches the little details others might miss, and takes pride in getting things done right.

This is a hands-on, multifaceted role where you’ll help keep both the business and its projects running smoothly. Working closely with our Project Managers, Interior Designers, Site Coordinators, and leadership team, you’ll be the person helping connect the dots behind the scenes - Keeping information organized, details on track, and day-to-day operations moving forward so the team can focus on creating exceptional spaces and delivering an outstanding client experience.

What Sets Us Apart?

Confidential hiring process.
Paid vacation.
Medical Spending Account.
Opportunity to play an important role in a growing creative business.
Collaborative team environment.
A varied role where your organization and ideas can make a real difference.

Compensation: $57,000 - $67,000+ yearly DOE

Qualifications

Excellent phone etiquette, with a friendly, professional, and confident approach to client, vendor, and team communications.
Hands-on experience with JobTread is a strong asset.
Proficiency with financial and administrative tools, including Dext, Quickbooks, EFT and payment platforms, Google Workspace, and cloud-based file management systems.
Excellent written and communication skills, with a professional, organized, and client-focused approach.
Demonstrates the ability to complete detailed, high-quality work efficiently and accurately.
Strong organizational skills with the ability to prioritize and manage multiple responsibilities at once.
Thrives in a dynamic, team-oriented environment and is willing to jump in wherever needed - no task is considered above or below you.
Naturally proactive, with a constant focus on improving both the client experience and internal processes. You’re always thinking, “How can we make this better?”.

Responsibilities

Project Coordination & Team Support
Support Project Managers, Interior Designers, the Site Coordinator, and the Staging Manager in coordinating renovation, design, and staging projects from start to finish.
Assist with project scheduling, timelines, task tracking, and maintaining accurate project information in JobTread.
Coordinate communications with vendors, product procurement, deliveries, installations, and trade appointments.
Track purchase orders, lead times, backorders, shipping, and freight claims to help keep projects on schedule.
Coordinate staging logistics, including deliveries, installations, and on-site support as needed.
Manage calendars, schedule meetings and consultations, and coordinate schedules across the team.
Client Experience & Studio Operations
Serve as a friendly, professional first point of contact for clients, prospective clients, trades, and vendors.
Manage incoming inquiries and support client onboarding and ongoing project coordination.
Schedule consultations, meetings, site visits, and other project-related appointments.
Prepare client welcome packages and maintain accurate, up-to-date client records.
Coordinate incoming deliveries and help maintain an organized, welcoming, and professional studio environment.
Manage office supply orders and support the smooth day-to-day operation of the studio.
Help deliver a consistently positive client experience at every stage of the project.
Financial Administration & Bookkeeping
Manage day-to-day accounts payable and accounts receivable.
Review, organize, and process vendor, supplier, and subcontractor invoices accurately and on time.
Prepare payments in accordance with internal approval procedures.
Prepare and issue client invoices, staging retainers, and other billings.
Monitor outstanding balances, process incoming payments, and follow up on overdue accounts as needed.
Track project expenses and maintain organized records of receipts, invoices, and supporting documentation.
Maintain accurate and up-to-date financial information across JobTread, QuickBooks Online, Dext, and related systems.
Systems & Administrative Management
Maintain organized digital files, project documentation, client records, and company information.
Create and update client profiles, job files, project budgets, and cost records.
Manage Google Drive folders, templates, workflows, and Gmail inbox organization.
Ensure information is accurate, current, and consistent across company systems and platforms.
Identify opportunities to improve internal systems and workflows, and help implement practical solutions.
Provide administrative support for meetings, travel arrangements, team coordination, and other operational needs.
Design & Procurement Support
Prepare estimates, proposals, purchase orders, and other project documentation.
Assist with sourcing furniture, fixtures, finishes, and materials by researching product options, availability, and pricing.
Coordinate procurement activities and maintain clear, timely communication with vendors and suppliers.
Proofread, format, and organize client presentations, design packages, and other project materials.
Track orders from placement through delivery, keeping procurement records accurate and up to date.
Provide support during installations and attend occasional site visits as required.
Marketing & Business Support
Assist with website updates, project portfolio management, and social media content.
Help create, organize, and maintain marketing materials and company collateral.
Support business development, process improvements, and other growth initiatives.
Assist with local errands and provide occasional hands-on support for projects, installations, deliveries, and other operational needs.

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More about this job

Responsibilities

Coordinate renovation, design, and staging projects by managing schedules, vendor communications, procurement, deliveries, client records, and studio operations. Handle bookkeeping and financial administration, maintain accurate information across business systems, and support marketing, installations, and process improvements.

Requirements

The role calls for strong organization, attention to detail, communication, prioritization, and the ability to work proactively in a dynamic, team-oriented environment. Proficiency with financial and administrative tools such as QuickBooks, Dext, EFT and payment platforms, Google Workspace, and cloud-based file systems is expected; JobTread experience is an asset.

Skills

QuickBooks Online
JobTread
Dext
Accounts Payable
Accounts Receivable
Bookkeeping
Project Coordination
Scheduling
Vendor Coordination
Procurement
Google Workspace
Google Drive
Financial Administration
Client Communication
Digital File Management
Process Improvement

Benefits

Paid Vacation
Medical Spending Account

Visa sponsorship

Not detected in the job text

Keywords

QuickBooks Online
JobTread
Dext
EFT
Google Workspace
Google Drive
Gmail
Accounts Payable
Accounts Receivable
Bookkeeping
Project Coordination
Interior Design
Renovations
Home Staging
Procurement
Purchase Orders
Vendor Management
Client Onboarding
Project Scheduling
Project Budgets
Financial Administration
Invoice Processing
Payment Platforms
Cloud-Based File Management
Digital File Management
Client Presentations
Marketing Materials
Social Media
Process Improvement
Studio Operations

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