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Added 6 mins ago
WC
Program Assistant
Wellspring Cancer Support Foundation
Oakville, ON
- Part-time
Reporting to the Associate Director, the successful candidate will provide a variety of types of administrative and program support for Wellspring’s Mission team and will have the…
Added 6 mins ago
DI
Insurance Advisor
deVere Insurance Canada Inc.
Toronto, ON
- Full-time
Benefit from established operational, technology and administrative support
Added 6 mins ago
FP
Estimator
FIKO Projects Inc.
Toronto, ON
- Full-time
Handle administrative tasks related to bid preparation and submission deadlines
Added 6 mins ago
DI
Life & Health Insurance Advisor
deVere Insurance Canada Inc.
Toronto, ON
- Full-time
Benefit from established operational, technology and administrative support
Added 6 mins ago
QM
Administrative Coordinator - Regulatory Services
Quantum Management Services Ltd.
Toronto, ON
- $25 CAD / hour
- Contract
Position: Administrative Coordinator - Regulatory Services
Added 6 mins ago
C
Operations Assistant - EXCEL - Bank/Finance
Collabera
Toronto, ON
- $20 to $22 CAD / hour
- Contract
Added 6 mins ago
EM
Key Account Coordinator
Elton Manufacturing
Mississauga, ON
- Full-time
Added 6 mins ago
FD
Gestionnaire intérimaire, traitement des dons / Interim Manager, Gift Processing
Fondation du Centre universitaire de santé McGill / McGill University Health Centre Foundation
Montreal, QC
- Temporary
Added 6 mins ago
A
Receptionist
AGLC
Calgary, AB
- Full-time
Provide administrative support to various teams, including records management and filing activities
Added 6 mins ago
Team Advisor - Travel Call Centre
CAA Club Group
Thornhill, ON
Provide support to Travel, Travel Admin & Corporate Associates including, technical, customer, supplier & administrative assistance as required & support with handling overcall of calls
Added 6 mins ago
Clinical Service Leader - Clinical Nutrition - Infant Nutrition Preparation Room
Winnipeg Regional Health Authority
Winnipeg, MB
…some province-wide health services and supports centralized administrative and business functions for Manitoba health…
Added 22 mins ago
C
Account Manager, Customer Lifecycle (Ontario & Quebec)
Cansel
Richmond Hill, ON · Montreal, QC
- $55,000 CAD / year
- Full-time
Cansel may use artificial intelligence-enabled tools to support certain administrative, screening, or assessment activities during the recruitment process. Employment decisions are reviewed…
Added 22 mins ago
C
Account Manager - Subsurface Technologies Equipment (Western Ontario)
Cansel
Ottawa, ON · Richmond Hill, ON
- Full-time
Added 22 mins ago
FS
FSU Student Engagement Coordinator
Fanshawe Student Union
London, ON
- Full-time
Added 22 mins ago
FS
FSU Events Operations Coordinator
Fanshawe Student Union
London, ON
- Full-time
Added 22 mins ago
UH
Incident Coordinator
University Health Network
Toronto, ON
- Contract
Added 22 mins ago
MC
Program Therapist - Permanent Full-Time - mixed days and evenings
Mill Creek Care Centre
Barrie, ON
- Full-time
Added 22 mins ago
Client Service Coordinator
Bayshore
Brantford, ON
Added 36 mins ago
PA
Customer Service Representative
PAL Airlines
Sept-Îles, QC
- Other
Added 36 mins ago
I
People & Culture Coordinator
iQmetrix
Winnipeg, MB
- Full-time
Added 36 mins ago
KC
Regulatory Affairs Specialist
Koppert Canada Limited
Niagara-on-the-Lake, ON
- Full-time
Added 36 mins ago
TI
Fleet Operations Coordinator | Fleet Operations Coordinator
Trentway-Wagar Inc.
Mississauga, ON
- Full-time
Maintain operational records, support shift handovers and complete related administrative duties.
Added 36 mins ago
A
Co-Founder
Asellera
Toronto, ON
- Full-time
We are developing an intelligent operational platform that helps healthcare providers reduce administrative burdens, strengthen patient relationships, improve operational efficiency, and…
Added 36 mins ago
UO
Marketing Coordinator, Research & Innovation
University of Manitoba
Winnipeg, MB
- $52,470.63 to $73,946.6 CAD / year
- Full-time
Added 36 mins ago
B
Pricing & Contracts Operations Administrator
Billennium
Laval, QC
- $50,000 to $55,000 CAD / year
- Full-time
We are seeking a detail-oriented Pricing & Contract Operations Administrator to provide administrative, operational, and data support across pricing, reporting, and contract lifecycle…

CoCalibrate Real Estate Solutions

Real Estate Admin Assistant

Vancouver, BC, Canada

Compensation: $55,000 - $65,000+ yearly DOE · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Compensation: $55,000 - $65,000+ yearly DOE
Job type: Full-time
Apply by: May 2, 2027
Posting language: English
Posted: Nov 2, 2026

Original job description

This role is for an experienced and enthusiastic Admin Assistant fluent in real estate support.

You love everything to do with the bustling housing market. The idea of supporting a team of Realtors to help their clients find the perfect home is your thing. Customer service is in your DNA, and organizing and scheduling people makes your heart beat faster. You look at a calendar and see endless possibilities. You are a problem-solver, a solution-finder, and a responsibility-seeker!

And computer literacy? Oh yeah! You rock at that too. From spreadsheets to Word docs, you’ve got templates and systems down pat. No admin task is too much for you, and your can-do attitude lights up the room. Your passion is undeniable, and you bring reassurance, positivity, and loyalty to the table.

We are top-producing, thoughtful real estate professionals looking for the ideal candidate to complement and grow with our business. You’ll keep us running like a well-oiled machine and jump at every opportunity to find room for improvement.

Knowledge of Paragon, WebForms, LTSA, and Strata Documents is paramount.

This role requires a valid driver’s license and a reliable vehicle.

While your skills and determination are important, it’s your personality that will win us over.

If this sounds like a position with your name on it, send us your resume and let’s chat...

Bonus Items That Motivate And Set Us Apart

Confidential hiring process
Competitive wages

Compensation: $55,000 - $65,000+ yearly DOE

Qualifications

Shows ability to quickly finish very detailed work
Able to prioritize and manage a range of responsibilities
Valid BC driver's license and reliable vehicle
Enjoy being in a dynamic job where no task is above or below you
A constant drive to improve the experience of clients and our internal processes: "How can I make things better?"
Your schedule is flexible, and you will be willing to work weekends and evenings when necessary
Shows great interpersonal skills and excellent written communication
Proficiency in Word, Excel, PowerPoint, Outlook, and Internet skills

Responsibilities

CRM Management: Maintain and update client databases to ensure accurate, timely communication and follow-up
Transaction Coordination: Manage the workflows and timelines involved in listings and purchases from start to finish
Client Communication: Serve as a primary point of contact, providing consistent and professional communication throughout the buying or selling process
Buyer Tour Coordination: Organize and schedule property showings tailored to client preferences and availability
Email & Calendar Management: Efficiently handle inboxes, schedule appointments, and ensure team members stay on track
Marketing Preparation: Assist in the creation and coordination of listing materials, brochures, and promotional content
Social Media & Website Management: Oversee content creation, posting, and engagement across digital platforms to maintain brand presence
Event Planning: Organize client appreciation events, open houses, and team functions from concept to execution

Apply About employer

More about this job

Responsibilities

Maintain client databases and coordinate real estate transactions, client communications, property tours, inboxes, and calendars. Prepare marketing materials, manage social media and website content, and organize client events, open houses, and team functions.

Requirements

The role seeks an experienced real estate administrative assistant who can complete detailed work quickly, prioritize varied responsibilities, and communicate effectively. Requirements include proficiency with Microsoft Office and internet tools, knowledge of Paragon, WebForms, LTSA, and strata documents, plus a valid BC driver's license and reliable vehicle; flexibility to work evenings and weekends when needed is expected.

Skills

Real Estate Administration
Customer Service
Organization
Scheduling
Problem-Solving
Prioritization
Written Communication
Interpersonal Skills
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
CRM Management
Transaction Coordination
Client Communication
Social Media Management

Visa sponsorship

Not detected in the job text

Keywords

Real Estate
Administrative Assistant
Realtors
Paragon
WebForms
LTSA
Strata Documents
CRM
Client Database
Transaction Coordination
Listings
Purchases
Buyer Tours
Property Showings
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Email Management
Calendar Management
Marketing Materials
Brochures
Social Media
Website Management
Event Planning
Open Houses
Customer Service
Client Communication
BC Driver's License
Reliable Vehicle

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