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JH
Litigation Paralegal
James H. Brown & Associates - Alberta Injury Lawyers
AB · Edmonton, AB
- Full-time
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Added 2 hours ago
CR
Real Estate Admin Assistant
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CoCalibrate Real Estate Solutions

Real Estate Admin Assistant

Vancouver, BC, Canada

Compensation: $55,000 - $65,000+ yearly DOE · Full-time

Apply About employer

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Job details

Pay: Compensation: $55,000 - $65,000+ yearly DOE
Job type: Full-time
Apply by: May 2, 2027
Posting language: English
Posted: Nov 2, 2026

Original job description

This role is for an experienced and enthusiastic Admin Assistant fluent in real estate support.

You love everything to do with the bustling housing market. The idea of supporting a team of Realtors to help their clients find the perfect home is your thing. Customer service is in your DNA, and organizing and scheduling people makes your heart beat faster. You look at a calendar and see endless possibilities. You are a problem-solver, a solution-finder, and a responsibility-seeker!

And computer literacy? Oh yeah! You rock at that too. From spreadsheets to Word docs, you’ve got templates and systems down pat. No admin task is too much for you, and your can-do attitude lights up the room. Your passion is undeniable, and you bring reassurance, positivity, and loyalty to the table.

We are top-producing, thoughtful real estate professionals looking for the ideal candidate to complement and grow with our business. You’ll keep us running like a well-oiled machine and jump at every opportunity to find room for improvement.

Knowledge of Paragon, WebForms, LTSA, and Strata Documents is paramount.

This role requires a valid driver’s license and a reliable vehicle.

While your skills and determination are important, it’s your personality that will win us over.

If this sounds like a position with your name on it, send us your resume and let’s chat...

Bonus Items That Motivate And Set Us Apart

Confidential hiring process
Competitive wages

Compensation: $55,000 - $65,000+ yearly DOE

Qualifications

Shows ability to quickly finish very detailed work
Able to prioritize and manage a range of responsibilities
Valid BC driver's license and reliable vehicle
Enjoy being in a dynamic job where no task is above or below you
A constant drive to improve the experience of clients and our internal processes: "How can I make things better?"
Your schedule is flexible, and you will be willing to work weekends and evenings when necessary
Shows great interpersonal skills and excellent written communication
Proficiency in Word, Excel, PowerPoint, Outlook, and Internet skills

Responsibilities

CRM Management: Maintain and update client databases to ensure accurate, timely communication and follow-up
Transaction Coordination: Manage the workflows and timelines involved in listings and purchases from start to finish
Client Communication: Serve as a primary point of contact, providing consistent and professional communication throughout the buying or selling process
Buyer Tour Coordination: Organize and schedule property showings tailored to client preferences and availability
Email & Calendar Management: Efficiently handle inboxes, schedule appointments, and ensure team members stay on track
Marketing Preparation: Assist in the creation and coordination of listing materials, brochures, and promotional content
Social Media & Website Management: Oversee content creation, posting, and engagement across digital platforms to maintain brand presence
Event Planning: Organize client appreciation events, open houses, and team functions from concept to execution

Apply About employer

More about this job

Responsibilities

Maintain client databases and coordinate real estate transactions, client communications, property tours, inboxes, and calendars. Prepare marketing materials, manage social media and website content, and organize client events, open houses, and team functions.

Requirements

The role seeks an experienced real estate administrative assistant who can complete detailed work quickly, prioritize varied responsibilities, and communicate effectively. Requirements include proficiency with Microsoft Office and internet tools, knowledge of Paragon, WebForms, LTSA, and strata documents, plus a valid BC driver's license and reliable vehicle; flexibility to work evenings and weekends when needed is expected.

Skills

Real Estate Administration
Customer Service
Organization
Scheduling
Problem-Solving
Prioritization
Written Communication
Interpersonal Skills
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
CRM Management
Transaction Coordination
Client Communication
Social Media Management

Visa sponsorship

Not detected in the job text

Keywords

Real Estate
Administrative Assistant
Realtors
Paragon
WebForms
LTSA
Strata Documents
CRM
Client Database
Transaction Coordination
Listings
Purchases
Buyer Tours
Property Showings
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Email Management
Calendar Management
Marketing Materials
Brochures
Social Media
Website Management
Event Planning
Open Houses
Customer Service
Client Communication
BC Driver's License
Reliable Vehicle

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