Executive Administrative & Finance Assistant

Role Description This full-time Executive Administrative & Finance Assistant role at Coco Frutti Inc. is an on-site position based in the Greater Montreal Metropolitan Area. The role supports executive leadership with calendar management, meeting coordination, travel arrangements, and preparation of presentations and reports. Daily responsibilities include handling correspondence, organizing and maintaining electronic and physical files, managing office supplies, and ensuring efficient administrative workflows. The role also involves assisting with basic finance-related tasks such as invoice processing, expense tracking, data entry for accounting systems, and preparation of financial summaries. The Executive Administrative & Finance Assistant works closely with internal teams and external partners, supports special projects, and upholds confidentiality and professionalism in all interactions.

Qualifications

• Candidates should possess strong Executive Administrative Assistance and Administrative Assistance skills, including calendar management, meeting coordination, and support of senior leadership.
• Candidates should possess solid General Administration skills, such as document management, office organization, data entry, and task prioritization.
• Candidates should possess excellent Communication and Interpersonal Skills to interact effectively with executives, team members, and external stakeholders.
• Candidates should be proficient with office productivity tools (e.g., Microsoft Office or Google Workspace) and comfortable working with basic financial and accounting systems.
• Candidates should demonstrate attention to detail, discretion with sensitive information, and the ability to manage multiple deadlines in a fast-paced environment.
• Candidates should have prior experience in administrative or executive support roles; experience with finance or bookkeeping support is an asset.
• Candidates should ideally have a college diploma or equivalent in administration, business, or a related field; relevant experience may be considered in lieu of formal education.
• Candidates should be able to work on-site in the Greater Montreal Metropolitan Area; bilingual proficiency in English and French is considered an advantage.