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Added 8 hours ago
Cataloguing Librarian
McGill University
Montreal, QC · Redpath Library
Assistant Librarian or Associate Librarian (tenure track)
Added 8 hours ago
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Administrative Assistant (6:30am-3pm)
Veolia | North America
AB · Edmonton, AB
- Full-time
…innovative solutions for decarbonization, depollution, and resource regeneration, supporting communities and industries in their ecological transformation. Within this…
Added 8 hours ago
V|
Administrative Assistant (6:30am-3pm)
Veolia | Water Tech
AB · Edmonton, AB
- Full-time
…innovative solutions for decarbonization, depollution, and resource regeneration, supporting communities and industries in their ecological transformation. Within this…
Added 8 hours ago
CT
Locum Nurse Practitioner or Physician Assistant, PEPP Elgin
CMHA Thames Valley Addiction and Mental Health Services
St. Thomas, ON
- $70.8 CAD / hour
- Part-time
Nurse Practitioner or Physician Assistant (Locum) – PEPP (Prevention and Early Intervention Program for Psychosis)
Added 9 hours ago
PF
Finance & Administrative Assistant
People First HR Services
Winnipeg, MB
- $50,584 to $71,825 CAD / year
- Full-time
The Canadian Interagency Forest Fire Centre (CIFFC) supports wildfire management agencies across Canada by coordinating resource sharing, strengthening national collaboration, and advancing…
Added 10 hours ago
S
Music Therapist
St.Amant
Winnipeg, MB
- Full-time
Develops or constructs materials for client use or supervises a clinical assistant assigned to this function
Added 10 hours ago
UO
Head Coach, Pandas Soccer
University of Alberta
Edmonton, AB
- Part-time
…athlete evaluation and the supervision and/or mentorship of assistant and developing coaches. The role also includes generation and stewardship of annual revenues (i.e., team-level…
Added 13 hours ago
UO
Resource Sharing Assistant I
University of Victoria
Victoria, BC
- Full-time
…and large-scale weeding discarding and shifting projects. The Resource Sharing Assistant I position will become familiar with various equipment, library databases, integrated library…
Added 16 hours ago
RM
Labour Relations Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Part-time
The Labour Relations Assistant is an integral part of the Human Resources Department, responsible for coordinating hospital-wide staffing and ensuring appropriate resource allocation across…
Added 19 hours ago
UO
CUPE - TA - GEG ENV3302 A - Natural Resource and Environmental Management - Winter 2027
University of Ottawa
Ottawa, ON · Simard Hall
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 20 hours ago
CF
Executive Office Assistant
Coding for Veterans
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…small, driven team, and we’re looking for an Executive Office Assistant who keeps our leadership organized and turns plans into finished…
Added 1 day ago
CM
Human Resources Manager
Canadian Mental Health Association
Kenora, ON
- Full-time
…mediation, health and safety, compensation, benefits and other human resource related…
Added 1 day ago
RM
Labour Relations Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Part-time
The Labour Relations Assistant is an integral part of the Human Resources Department, responsible for coordinating hospital-wide staffing and ensuring appropriate resource allocation across…
Added 1 day ago
UO
Scientific Assistant
University of Victoria
Victoria, BC
- Full-time
A Scientific Assistant (SA) plays an important role in ensuring the department functions efficiently and effectively by supporting students and faculty members and by coordinating with…
Added 1 day ago
UO
Resource Sharing Assistant I
University of Victoria
Victoria, BC
- Full-time
…and large-scale weeding discarding and shifting projects. The Resource Sharing Assistant I position will become familiar with various equipment, library databases, integrated library…
Added 1 day ago
RM
Labour Relations Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Part-time
The Labour Relations Assistant is an integral part of the Human Resources Department, responsible for coordinating hospital-wide staffing and ensuring appropriate resource allocation across…
Added 1 day ago
FH
Occupational Therapist - Langley Long Term Care
Fraser Health Authority
Langley (District), BC · City of Langley, BC
- $45.15 to $56.17 CAD / hour
- Part-time
…maintain occupational therapy programs, supportive documentation, resource material, and equipment and…
Added 1 day ago
TL
Deputy Fire Chief
The Loomex Group
Sussex, NB
- Full-time
Represent the Fire Chief as a “Local Assistant to the Fire Marshal” by enforcing bylaws and carrying out duties related to the Fire Prevention Act for New Brunswick
Added 2 days ago
CR
Pharmacy Manager / Licensee - Community Pharmacy Pharmacy Manager / Licensee - Community Pharmacy
Castleridge Rx Pharmacy
Calgary, AB
- Full-time
Our pharmacy processes more than 70 prescriptions per day, uses Kroll pharmacy software, and has pharmacy assistant support available. Working alongside an established medical clinic…
Added 2 days ago
SD
Education Assistant - Bus Attendant
School District 60
Baldonnel, BC
- Full-time
CERTIFIED EDUCATION ASSISTANT - BUS ATTENDANT
Added 2 days ago
RM
Labour Relations Assistant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Part-time
The Labour Relations Assistant is an integral part of the Human Resources Department, responsible for coordinating hospital-wide staffing and ensuring appropriate resource allocation across…
Added 2 days ago
AH
Registered Nurse
Alberta Health Services
Stettler, AB
- Part-time
…comprehensive training is provided with assistance of our Clinical Resource Nurse and Assistant Head…
Added 2 days ago
AH
Registered Nurse
Alberta Health Services
Stettler, AB
- Part-time
…comprehensive training is provided with assistance of our Clinical Resource Nurse and Assistant Head…
Added 2 days ago
AH
Assistant Head Nurse - Emergency
Alberta Health Services
St. Albert, AB
- Part-time
As the Assistant Head Nurse (AHN) in the Sturgeon Community Hospital Emergency Department, you will provide clinical and operational leadership to support the effective management of…
Added 2 days ago
H
Project Assistant
Harbourmead
Vancouver, BC
- Full-time
Project Assistant | Full-Time | On-Site | Vancouver, BC

Coding for Veterans

Executive Office Assistant

Toronto, ON, Canada
Greater Toronto Area, Canada, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 8, 2026
Experience: 3+ years of experience as an executive assistant, senior administrative assistant or in a similar role supporting senior leaders
Posting language: English
Posted: Nov 8, 2026

Original job description

About Us

Coding for Veterans is an organization that helps Canadian veterans to retrain for technology careers after leaving the military. The company has had over 1,000 students enroll in its programs since launching in 2019 and the positive impact has been substantial. We’re a small, driven team, and we’re looking for an Executive Office Assistant who keeps our leadership organized and turns plans into finished work.

The Role

You’ll be the right hand to our leadership team and a trusted resource for the whole organization. Part of your day will be keeping our outreach operations running smoothly: schedules, communications, meetings and follow-ups. The rest will be owning projects from start to finish, such as email campaigns, our monthly newsletter, website updates, outreach coordination and project research. We need someone who anticipates what’s needed before being asked, takes clear instruction and runs with it, and solves problems on their own. This job is an in-person role in our office in Scotia Plaza

Compensation

Your salary will reflect your experience, starting at $55,000 per year plus performance bonuses.

What You’ll Do

Executive Support

Manage calendars, schedule meetings and coordinate across busy schedules

Monitor and prioritize correspondence, drafting responses on behalf of team members when appropriate

Prepare agendas, briefing materials and presentations; take notes and track action items

Multi task multiple priorities to support our team

Serve as a professional first point of contact for partners, sponsors and guests

Projects and Communications

Write, design and send our monthly newsletter

Build, schedule and track email campaigns

Coordinate outreach activities with partners, sponsors, veterans and community organizations

Make regular updates to our website content

Conduct online research and summarize findings clearly for decision-making

Keep contact records and files accurate and organized

Take on other projects that support the executive team and the organization

What You Bring

3+ years of experience as an executive assistant, senior administrative assistant or in a similar role supporting senior leaders

A habit of anticipating needs and flagging risks before they become problems

Excellent writing skills: clear, polished and error-free

Strong organization and the ability to manage competing priorities from several people

Discretion and sound judgment with confidential information

Experience with email marketing tools and website content management systems, or the willingness to learn them quickly

Advanced proficiency with [Microsoft 365 / Google Workspace]

Nice to Have

Basic graphic design skills (e.g., Canva)

Experience in a non-profit or veteran-serving organization

Event coordination experience

Added bonus if you are bilingual (English/French)

Why Join Us

Meaningful work supporting those who served Canada

We are located downtown, with easy access to the subway, Union Station and GO

Closely work with leadership in a small team where your impact is visible

How to Apply

Prepare a cover letter with no more than TWO paragraphs and a closing sentence. In the first paragraph explain what you believe are the 3 most important qualities needed in someone who works as an Executive Assistant and why you believe they are the most important qualities.

In the second paragraph, explain why you applied to this particular job posting. As a closing sentence please write, “I have read the instructions contained in the job posting and have followed the instructions.”

Email your resume and cover letter in PDF format to: tania[at]codingforveterans.com. The subject line of the email should be your last name (all caps), followed by the position you are applying for in lower case, followed by one word that you would use to describe yourself in all caps. [For example: SMITH executive office assistant AWESOME] APPLICATIONS THAT DO NOT FOLLOW INSTRUCTIONS WILL NOT BE CONSIDERED.

Apply About employer

More about this job

Responsibilities

Support the leadership team by managing calendars, correspondence, meetings, briefing materials, action items, and communications with organizational partners. Own projects such as newsletters, email campaigns, website updates, outreach coordination, and research while maintaining accurate records and files.

Requirements

Applicants need at least three years of experience supporting senior leaders, excellent writing and organizational skills, discretion, sound judgment, and the ability to anticipate needs and manage competing priorities. They should be proficient in Microsoft 365 or Google Workspace and have experience with email marketing tools and website content management systems, or be willing to learn them quickly.

Skills

Executive Support
Calendar Management
Meeting Coordination
Correspondence Management
Writing
Organization
Prioritization
Confidentiality
Sound Judgment
Email Marketing
Website Content Management
Outreach Coordination
Online Research
Microsoft 365
Google Workspace
Project Management

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Senior Administrative Assistant
Executive Support
Calendar Management
Meeting Coordination
Correspondence
Agendas
Briefing Materials
Presentations
Action Items
Newsletter
Email Campaigns
Email Marketing Tools
Outreach Coordination
Partner Relations
Sponsor Relations
Online Research
Contact Records
Microsoft 365
Google Workspace
Canva
Event Coordination
Non-Profit
Veteran Services

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