Executive & Commercial Operations Coordinator

Overview

Are you an enthusiastic, detail-oriented individual who enjoys organizing activities, working with people, and making things happen? Are you interested in developing your career with an award-winning industrial automation solutions provider delivering complex projects and innovative technologies to customers around the world?

If this sounds like you, Cogent Industrial Technologies has an immediate opening for an Executive & Business Coordinator.

This is an exciting opportunity to work directly with the President and management team of a growing industrial technology company. The successful candidate will play an important role in supporting executive activities, coordinating business operations, and contributing to our sales and marketing initiatives.

We are looking for someone who demonstrates initiative, enthusiasm, exceptional attention to detail, and a genuine interest in learning how a successful business operates.

Previous administrative experience is not required. We place greater value on attitude, organizational ability, communication skills, and the willingness to learn.

For the right individual, this position offers the opportunity to develop professionally and progressively take on greater responsibilities within Cogent's sales, marketing, or business operations functions.

About Cogent Industrial Technologies

Founded in 2005 and acquired by Kadant Inc. in 2020, Cogent has a global client base of customers engaged in industrial manufacturing. We are strategically positioned to capitalize on the growing trend of businesses adopting Industry 4.0 technologies in the manufacturing sector, including the Internet of Things (IoT), Industrial Internet of Things (IIoT), cyber-physical systems (CPS), smart manufacturing, cloud computing, cognitive computing, and artificial intelligence.

Cogent's technologies are primarily utilized by companies producing wood products, including pellets, engineered wood, and pulp and paper. Additional industries serviced include utilities and industrial facilities.

The company has an established reputation as a leader in industrial technology solutions, and with the support of Kadant, Cogent is positioned for significant growth.

Why Work at Cogent Industrial Technologies?

Cogent is committed to the advancement of a more sustainable world through a triple-bottom-line approach to all aspects of our business.

We continually strive to build a culture rooted in integrity, transparency, community, and environmental sustainability.

We balance economic growth with a focus on environmental and social responsibility, including:

• Economic Responsibility: Maintaining a sustainable, productive, and profitable business while providing value to our stakeholders and customers.

• Environmental Responsibility: Managing our environmental footprint and responding to pressing environmental challenges.

• Social Responsibility: Supporting the well-being of our employees and the communities in which we operate.

Working at Cogent means becoming part of a collaborative organization that values individual contributions, professional development, and the opportunity to make a meaningful impact.

Learn more at www.cogentind.com.

Career Development

This position has been created with long-term professional development in mind.

The successful candidate will have the opportunity to work directly with Cogent's President, gaining exposure to executive decision-making, customer relationships, business operations, sales, and marketing.

As their knowledge and capabilities develop, they may have opportunities to take on increasingly meaningful responsibilities.

Our longer-term objective is to develop individuals who could potentially assume leadership roles in sales, marketing, or business operations over the coming years.

Career advancement will depend on individual interests, demonstrated performance, capabilities, and organizational needs.

Responsibilities

Position Responsibilities

Executive & Administrative Coordination

• Provide day-to-day administrative and organizational support to the President and management team.

• Coordinate calendars, meetings, appointments, and corporate travel arrangements.

• Organize customer visits, internal meetings, and company events.

• Prepare professional correspondence, presentations, reports, and other business documents.

• Track outstanding commitments, deadlines, and action items to ensure timely follow-up.

• Assist with improving internal organizational systems, communication, and business processes.

Sales & Business Development Support

• Support customer communication, meeting coordination, and follow-up activities.

• Maintain customer records and sales opportunities within our customer relationship management (CRM) system.

• Assist with customer presentations, proposals, and sales-related documentation.

• Research prospective customers, market opportunities, and industry developments.

• Work closely with management to gain exposure to customer relationships and business development.

Marketing & Communications

• Support the coordination of marketing initiatives and company communications.

• Assist with social media activity, website content, and promotional materials.

• Help organize trade shows, industry events, and customer engagement activities.

• Coordinate with internal teams and external marketing partners.

• Assist with tracking marketing initiatives and reporting results.

Qualifications

Qualifications & Personal Attributes

The ideal candidate is a motivated, personable, and highly organized individual who enjoys taking responsibility and learning new things.

We are particularly interested in candidates who demonstrate:

• Exceptional attention to detail and pride in producing accurate, high-quality work.

• Enthusiasm and initiative, with a positive, proactive approach to new challenges.

• Excellent written and verbal communication skills.

• Strong organizational and time-management abilities.

• The ability to manage multiple responsibilities and follow through on commitments.

• Confidence interacting with customers, colleagues, and senior management.

• Curiosity about business, technology, sales, and marketing.

• Comfort using computers and common Microsoft Office applications.

• A willingness to learn new software, business systems, and processes.

• An interest in professional growth and taking on greater responsibilities.

Previous experience in administration, customer service, hospitality, marketing, or sales is considered an asset but is not required.

Post-secondary education in business, marketing, administration, or a related discipline is welcome but not mandatory.

At Cogent, we believe that enthusiasm, initiative, and a willingness to learn are just as important as previous experience.