Office administrator jobs in Canada

Find office administrator jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Oct 28, 2026

Hiring at a glance

View jobs

Open jobs: 1,180
Employers: 884

Advertised starting pay

Average starting payCAD / hour: $32.12Across 243 listings
Average starting payCAD / year: $63,953Across 112 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%4 listings
Hybrid: 8%96 listings
On-site: 91%1,076 listings

Not specified: <1% (4 listings)

Employers hiring include 123Dentist (22), Brandt Group of Companies (15), Quantum Management Services Ltd. (9).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office administrator jobs in Canada

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Added 19 days ago
AH
SAFER Medical Office Administrator
AVI Health and Community Services
Victoria, BC
- $32.04 CAD / hour
- Part-time
Added 19 days ago
1
Office Manager - Whitehills Dental
123Dentist
London, ON
- $60,000 to $70,000 CAD / year
- Full-time
The team at Whitehills Dental located in London, ON are looking for a passionate, hard-working Office Manager on a full-time basis.
Added 19 days ago
ST
Office Administrator, ETS
Saskatoon Tribal Council Inc
Saskatoon, SK
- $18.68 to $28.01 CAD / hour
- Full-time
The Office Administrator position is responsible for a wide variety of clerical office duties in support of the administration of STC Employment & Training. This includes coordinating and…
Added 19 days ago
Workforce and Administrative Coordinator, Western College of Veterinary Medicine
University of Saskatchewan
Saskatoon, SK
Added 19 days ago
FG
Office Administrator (12-Month Contract)
Flynn Group of Companies
Mississauga, ON
- Contract
Employment Type: Office, Salary, Contract (12 Months)
Added 19 days ago
FG
Office Administrator (12-Month Contract)
Flynn Group of Companies
Mississauga, ON
- $48,000 to $58,000 CAD / year
- Contract
Employment Type: Office, Salary, Contract (12 Months)
Added 19 days ago
BC
Administrative officer
BC Conservation Foundation
Kamloops, BC
- From $29 CAD / hour
- Full-time
- On-site
Added 19 days ago
SC
Office administrator
Server Center Limited
Calgary, AB
- $20 to $29 CAD / hour
- Full-time
- On-site
Added 19 days ago
HL
Office Administrator - Hamilton
Homestead Land Holdings Limited
Hamilton, ON
- Full-time
As an Office Administrator at Homestead, you will help us to interface with tenants, both existing and prospective. The main role is to rent apartments to prospective tenants and maintain…
Added 19 days ago
P7
Office manager
Port 7 Customs Brokerage
Richmond Hill, ON
- From $6,000 CAD / month
- Full-time
- On-site
Added 19 days ago
CF
Senior Accounting & Administrative Coordinator
Citadel Fence
NS · Bedford, Nova Scotia
- Full-time
Added 19 days ago
TL
Receptionist / Office Administrator
The Landmark Group
Thornbury, ON
- Full-time
…who care about what they do. We're looking for a Reception / Office Administrator to become an important part of that…
Added 19 days ago
AC
Administrative officer
A&J CPA
Oakville, ON
- From $57,000 CAD / year
- Full-time
- On-site
Added 19 days ago
PF
Office manager
PITAMA FOODS INC.
Markham, ON
- From $37 CAD / hour
- Full-time
- On-site
Added 19 days ago
SG
office manager
S&R Group
Brampton, ON
- Full-time
Added 20 days ago
TM
PT Assistant Office Manager, Vancouver BC
Tribe Management inc
Vancouver, BC
- $23 to $25 CAD / hour
- Part-time
Position: Assistant Office Manager (minimum 25 hours/ week; Part Time, Permanent)
Added 20 days ago
AM
office manager
Alliance MJ Developments
Edmonton, AB
- Full-time
Added 20 days ago
AO
Office manager
Akal Optical
Mississauga, ON
- From $37 CAD / hour
- Full-time
- On-site
Added 20 days ago
F&
Office coordinator
F & C Construction Inc.
Etobicoke, ON
- From $37 CAD / hour
- Full-time
- On-site
Added 20 days ago
HÉ
Administration officer
Harnois Énergies
Joliette, QC
- $52,000 to $65,000 CAD / year
- Full-time
- Hybrid
Added 20 days ago
AD
Project administration officer
ASSOCIATION DE LA COMMUNAUTE NOIRE DE COTE DES NEIGES / COTE DES NEIGES BLACK COMMUNITY ASSOCIATION INC.
Montréal, QC
- $30 to $32 CAD / hour
- Full-time
- Contract
- On-site
Added 20 days ago
RR
Administrative officer
Red Rock Haulage
Mississauga, ON
- From $37.5 CAD / hour
- Full-time
- On-site
Added 20 days ago
AC
Office manager
Alberta Concrete Pumping Ltd.
Edmonton, AB
- From $38 CAD / hour
- Full-time
- On-site
Added 20 days ago
DJ
Operational officer - administration
Diamond J Farms Inc.
Sault Ste. Marie, ON
- From $22 CAD / hour
- Full-time
- On-site
Added 20 days ago
TU
Administrative Coordinator
The University of British Columbia
Vancouver, BC
- $4,732 to $4,972 CAD / month
- Full-time

Cohere

Office Manager & Security Coordinator

Ottawa, ON, Canada

$115,000 to $140,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $115,000 to $140,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Oct 8, 2026

Original job description

Who are we?

Cohere is the leading security-first enterprise AI company. We build cutting-edge foundation AI models and end-to-end products that are designed to solve real-world business problems.

We’re training and deploying frontier models for enterprises who are building AI systems. We believe that our work is instrumental to the widespread adoption of AI and we are looking for folks that want to be part of that.

We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. Cohere is a team of researchers, engineers, designers, and more, who are all passionate about their craft.

We are a global technology company headquartered in Toronto with key offices in London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul. Join us!

Role Overview: The Office Manager & Security Officer will serve as the primary point of contact for both day-to-day office operations and security protocol implementation for Cohere's Ottawa office. This hybrid role ensures seamless front-facing operations while maintaining compliance with Canadian industrial security standards for government contracts. The position combines administrative excellence with security expertise to create a welcoming, secure, and productive work environment.

Key Responsibilities:

Front-Facing Operations & Vendor Management:

Direct oversight of cleaners, food & beverage program, suppliers, and maintenance vendors
Coordinate room setups (snacks/water), manage external visitor logistics, and ensure office cleanliness/organization
Lead internal communication channels (Slack: #office-Ottawa, #celebrations) and disseminate company-wide updates
Handle shipping and logistics, including laptop distribution for new hires and managing returns

Security Compliance & Protocol Implementation:

Ensure compliance with security policies, procedures, and regulations for handling classified information aligned with PSPC and Contract Security Program (CSP) requirements
Oversee security screening processes for employees, contractors, and visitors
Enforce access controls, secure storage, and transmission protocols for sensitive materials
Report security incidents to relevant authorities (e.g., CSP, Canadian Security Intelligence Service) as required
Maintain accurate security records, including clearance coordination, training logs, and incident reports
Provide back up to the Company Security Officer

Office Management & Inventory:

Maintain food, office, and cleaning supply levels; track usage and reorder proactively
Conduct office tours and serve as primary in-person point of contact for new employees
Oversee incoming/outgoing mail and package handling
Provide on-site support for off-sites and events as needed, collaborating with hosting teams on security, access, onboarding, and guest logistics

Events, Culture & Community:

Organize monthly social events (e.g., Pride Party, holiday celebrations) and "moments of delight" for team morale
Manage event execution with security considerations for internal and external gatherings
Coordinate guest experiences and visitor logistics
Oversee mail management and package handling

Qualifications & Requirements:

Mandatory Requirements:

Canadian citizenship and current residency in Canada
Valid Reliability Status with familiarity with CSP/PSPC frameworks
2+ years of experience in security operations (government/industrial security preferred)

Preferred Qualifications:

Experience managing vendors, facilities, and office operations
Familiarity with government contract security requirements
Strong event planning and community engagement skills
Excellent communication and interpersonal abilities

Application Note: Only candidates meeting the citizenship and residency requirements will be considered. Candidates must be able to work in Ottawa and may be required to pass additional security screening for government contract compliance.

Full-Time Employees at Cohere enjoy these Perks:

A weekly lunch stipend of $75/£75 or equivalent in your local currency for lunch.
Full health and dental benefits, including a separate budget for mental health.
RRSP matching, 401K, Pension Scheme.
100% Parental Leave top-up for up to 6 months, for either parent.
Annual enrichment benefits:
Arts & culture, fitness/wellness, quality time, and a workspace improvement credit.
Education & learning stipend for conferences, courses, and coaching.

6 weeks of paid vacation (30 working days!)
Budget for traveling to other offices if you are remote, plus an annual company offsite.

How and Where We Work:

Cohere is remote-friendly, but we also have offices in Toronto, London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul with more opening soon.
For those in the office: a daily lunch program, plenty of snacks, and regular community and social events.
For those not near an office: a co-working benefit so you can work alongside others in your city.
Everyone receives a $500 home office stipend to set up your workspace properly.

If any of the above doesn’t line up exactly with your experience, we still encourage you to apply.

We strive to create an inclusive work environment for all; we welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, please submit an Accommodations Request Form, and we will work together to meet your needs.

We may use AI-enabled tools to screen and assess applicants against the criteria for this position. This helps our recruiters identify potentially qualified candidates, but it doesn't limit the applications our recruiters may review or consider.

Beware of Scams: Cohere will never ask for payment or third-party services (e.g., CV writing) as part of our hiring process. All legitimate roles are listed on the Cohere careers page and LinkedIn only, with all communications from Cohere employees coming from an @cohere.com or @cw.cohere email alias. If jobs are viewed on other sites then please verify these through our official careers page.

Apply About employer

More about this job

Responsibilities

The Office Manager & Security Coordinator will oversee daily office operations, vendor management, and event coordination in the Ottawa office. Additionally, they will ensure strict compliance with Canadian industrial security standards and manage security protocols for sensitive materials.

Requirements

Candidates must be Canadian citizens currently residing in Canada with a valid Reliability Status and familiarity with CSP/PSPC frameworks. A minimum of 2 years of experience in security operations is required for this position.

Skills

Office management
Security operations
Vendor management
Security compliance
Facility management
Event planning
Communication
Interpersonal skills
Logistics
Inventory management
Access control
Incident reporting
Security screening
Administrative support

Benefits

Weekly lunch stipend
Health benefits
Dental benefits
Mental health budget
RRSP matching
401K
Pension scheme
Parental leave top-up
Arts and culture benefit
Fitness and wellness benefit
Workspace improvement credit
Education and learning stipend
Paid vacation
Home office stipend

Visa sponsorship

Not detected in the job text

Keywords

Office Manager
Security Coordinator
AI
Enterprise AI
PSPC
CSP
Canadian Security Intelligence Service
Security Screening
Access Control
Vendor Management
Logistics
Inventory Management
Reliability Status
Industrial Security
Government Contracts
Compliance
Event Planning
Facility Management
Slack
Onboarding

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