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Added 12 mins ago
SC
shift supervisor - Store# 04466, BRIDGEPORT & SWEDEN
Starbucks Coffee Company
Richmond, BC
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 12 mins ago
EG
Event Technical Lead- BMO Center, Calgary
Encore Global
Calgary, AB
- Full-time
…systems in a hospitality environment while ensuring complete customer satisfaction. This position reports to an Operations Manager, Operations Director, or Director of Event…
Added 12 mins ago
EG
Event Audio Visual Technician- Part Time- Fairmont Jasper Park Lodge
Encore Global
Jasper, AB
- Part-time
…systems in a hospitality environment while ensuring complete customer satisfaction. This position reports to an Operations Manager, Operations Director or Director, Event…
Added 12 mins ago
HC
Hallmark Merchandiser, Long Lac & Geraldton, ON, P0T 2A0
Hallmark Canada
Greenstone, ON
- Part-time
Reporting to the Territory Manager, the Merchandiser is a part-time role that is an integral part of the field merchandising team. The Merchandiser will be responsible for the maintenance…
Added 12 mins ago
NI
Warehouse Operations Clerk
NFI Industries
Bolton, ON
- Full-time
…fashion. This position reports to Operations Supervisor or…
Added 12 mins ago
GD
DYNAMITE - Seasonal Sales Associate - Vaughan Mills
Groupe Dynamite, Inc Garage
Vaughan, ON
- Part-time
Reporting to the Store Manager, your main focus as Seasonal Sales Associate is to provide an exceptional shopping experience to each customer, and build long term relationships with each…
Added 12 mins ago
GD
DYNAMITE - Sales Associate PT - Devonshire Mall
Groupe Dynamite, Inc Garage
Windsor, ON
- Part-time
Reporting to the Store Manager, your main focus as Sales Associate is to provide an exceptional shopping experience to each customer, and build long term relationships with each customer.…
Added 12 mins ago
GD
DYNAMITE - Team Leader PT - Southgate Centre
Groupe Dynamite, Inc Garage
AB · Edmonton, Alberta
- Part-time
Reporting to the Store Manager, your main focus as a Team Lead is contributing to your store success by promoting a positive shopping experience for each customer, which will build and…
Added 12 mins ago
GD
DYNAMITE - Co-Manager - West Edmonton Mall
Groupe Dynamite, Inc Garage
AB · Edmonton, Alberta
- Full-time
Reporting to the Store Manager, your main focus as Co-Manager is to promote a positive omni channel shopping experience, build loyal client relationships and produce outstanding business…
Added 26 mins ago
SM
Warehouse Associate
Swish Maintenance Limited
Winnipeg, MB
- Full-time
The Warehouse Associate is responsible for picking customer orders and delivering them to the delivery platform while maintaining the warehouse in a safe and orderly fashion.
Added 27 mins ago
SE
Regional Sales Leader - Industrial Automation
Schneider Electric
Calgary, AB
- Full-time
Are you a commercial leader who thrives on building high-performing teams, growing customer relationships, and delivering measurable business results?
Added 27 mins ago
NC
Lead Hand - Afternoon Shift
Noble Corporation
Concord, ON
- Full-time
Under the supervision of the Distribution Manager, the Lead Hand will perform all assigned tasks within the afternoon shift loading, picking and Pipe Yard department to ensure all…
Added 27 mins ago
Unit Clerk, Renal Services - Surrey Memorial Hospital
Fraser Health
Surrey, BC
Under the supervision of the Manager, performs data entry/collection and clerical functions related to scheduling, registration and admission of dialysis patients. Provides reception and…
Added 27 mins ago
FH
Analyst, Business Systems
Fraser Health
Surrey, BC
- Full-time
…scientific field, plus five (5) to seven (7) years of related experience in decision support, business analysis, performance reporting, and/or health care management, or an equivalent…
Added 27 mins ago
FH
Analyst, Business Systems
Fraser Health
Surrey, BC
- Full-time
…scientific field, plus five (5) to seven (7) years of related experience in decision support, business analysis, performance reporting, and/or health care management, or an equivalent…
Added 41 mins ago
E
Assistant Business Manager
ELEMIS
Edmonton, AB
- Full-time
…highest-performing store across the UK and Ireland. As Assistant Business Manager, you’ll work in close partnership with the Business Manager to drive the success of a fast-paced,…
Added 56 mins ago
AM
Regional Sales & Business Development Manager
Agrifac Machinery B.V.
AB · Alberta, Canada
- Full-time
…still developing. The Regional Sales & Business Development Manager takes ownership of regional sales growth while building market presence, recruiting and developing dealer partners, and…
Added 56 mins ago
LC
Merchandiser, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
New Glasgow, NS
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 56 mins ago
S
Associate Brand Manager - Intern
SoTalent
ON · Ontario, Canada
- $34,000 to $49,450 CAD / year
- Internship
Associate Brand Manager Intern – Consumer Marketing
Added 56 mins ago
LC
Merchandiser, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Vancouver, BC
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 56 mins ago
LC
Assistant Front Store Manager, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
Toronto, ON
- Full-time
Maintains Store Standards to optimize customer experience, drive customer traffic, and positively impact store profitability
Added 56 mins ago
CI
In-Home Care Nurse Opportunity
Calian in Space & Technology
Calgary, AB
- Internship
…comprehensive Patient Support Programs (PSP) that enhance the patient’s experience throughout their treatment journey. Working with our clients, we design customized Programs that connect…
Added 56 mins ago
SS
K9 Security Dog Handler
Securiguard Services Ltd.
Nanaimo, BC
- Full-time
2+ years of security experience OR strong customer service background.
Added 56 mins ago
MD
retail sales manager
Milano Doors and Mouldings
Edmonton, AB
- Full-time
Resolve issues that may arise, including customer requests, complaints and supply shortages
Added 56 mins ago
LC
Merchandiser, Hourly Full Time Day
Loblaw Companies Limited
St. John's, NL · Greater St. John's Metropolitan Area
- Full-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.

Cohere

Office Manager & Security Coordinator

Ottawa, ON, Canada

$115,000 to $140,000 CAD / year · Full-time

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Job details

Pay: $115,000 to $140,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Oct 8, 2026

Original job description

Who are we?

Cohere is the leading security-first enterprise AI company. We build cutting-edge foundation AI models and end-to-end products that are designed to solve real-world business problems.

We’re training and deploying frontier models for enterprises who are building AI systems. We believe that our work is instrumental to the widespread adoption of AI and we are looking for folks that want to be part of that.

We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. Cohere is a team of researchers, engineers, designers, and more, who are all passionate about their craft.

We are a global technology company headquartered in Toronto with key offices in London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul. Join us!

Role Overview: The Office Manager & Security Officer will serve as the primary point of contact for both day-to-day office operations and security protocol implementation for Cohere's Ottawa office. This hybrid role ensures seamless front-facing operations while maintaining compliance with Canadian industrial security standards for government contracts. The position combines administrative excellence with security expertise to create a welcoming, secure, and productive work environment.

Key Responsibilities:

Front-Facing Operations & Vendor Management:

Direct oversight of cleaners, food & beverage program, suppliers, and maintenance vendors
Coordinate room setups (snacks/water), manage external visitor logistics, and ensure office cleanliness/organization
Lead internal communication channels (Slack: #office-Ottawa, #celebrations) and disseminate company-wide updates
Handle shipping and logistics, including laptop distribution for new hires and managing returns

Security Compliance & Protocol Implementation:

Ensure compliance with security policies, procedures, and regulations for handling classified information aligned with PSPC and Contract Security Program (CSP) requirements
Oversee security screening processes for employees, contractors, and visitors
Enforce access controls, secure storage, and transmission protocols for sensitive materials
Report security incidents to relevant authorities (e.g., CSP, Canadian Security Intelligence Service) as required
Maintain accurate security records, including clearance coordination, training logs, and incident reports
Provide back up to the Company Security Officer

Office Management & Inventory:

Maintain food, office, and cleaning supply levels; track usage and reorder proactively
Conduct office tours and serve as primary in-person point of contact for new employees
Oversee incoming/outgoing mail and package handling
Provide on-site support for off-sites and events as needed, collaborating with hosting teams on security, access, onboarding, and guest logistics

Events, Culture & Community:

Organize monthly social events (e.g., Pride Party, holiday celebrations) and "moments of delight" for team morale
Manage event execution with security considerations for internal and external gatherings
Coordinate guest experiences and visitor logistics
Oversee mail management and package handling

Qualifications & Requirements:

Mandatory Requirements:

Canadian citizenship and current residency in Canada
Valid Reliability Status with familiarity with CSP/PSPC frameworks
2+ years of experience in security operations (government/industrial security preferred)

Preferred Qualifications:

Experience managing vendors, facilities, and office operations
Familiarity with government contract security requirements
Strong event planning and community engagement skills
Excellent communication and interpersonal abilities

Application Note: Only candidates meeting the citizenship and residency requirements will be considered. Candidates must be able to work in Ottawa and may be required to pass additional security screening for government contract compliance.

Full-Time Employees at Cohere enjoy these Perks:

A weekly lunch stipend of $75/£75 or equivalent in your local currency for lunch.
Full health and dental benefits, including a separate budget for mental health.
RRSP matching, 401K, Pension Scheme.
100% Parental Leave top-up for up to 6 months, for either parent.
Annual enrichment benefits:
Arts & culture, fitness/wellness, quality time, and a workspace improvement credit.
Education & learning stipend for conferences, courses, and coaching.

6 weeks of paid vacation (30 working days!)
Budget for traveling to other offices if you are remote, plus an annual company offsite.

How and Where We Work:

Cohere is remote-friendly, but we also have offices in Toronto, London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul with more opening soon.
For those in the office: a daily lunch program, plenty of snacks, and regular community and social events.
For those not near an office: a co-working benefit so you can work alongside others in your city.
Everyone receives a $500 home office stipend to set up your workspace properly.

If any of the above doesn’t line up exactly with your experience, we still encourage you to apply.

We strive to create an inclusive work environment for all; we welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, please submit an Accommodations Request Form, and we will work together to meet your needs.

We may use AI-enabled tools to screen and assess applicants against the criteria for this position. This helps our recruiters identify potentially qualified candidates, but it doesn't limit the applications our recruiters may review or consider.

Beware of Scams: Cohere will never ask for payment or third-party services (e.g., CV writing) as part of our hiring process. All legitimate roles are listed on the Cohere careers page and LinkedIn only, with all communications from Cohere employees coming from an @cohere.com or @cw.cohere email alias. If jobs are viewed on other sites then please verify these through our official careers page.

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More about this job

Responsibilities

The Office Manager & Security Coordinator will oversee daily office operations, vendor management, and event coordination in the Ottawa office. Additionally, they will ensure strict compliance with Canadian industrial security standards and manage security protocols for sensitive materials.

Requirements

Candidates must be Canadian citizens currently residing in Canada with a valid Reliability Status and familiarity with CSP/PSPC frameworks. A minimum of 2 years of experience in security operations is required for this position.

Skills

Office management
Security operations
Vendor management
Security compliance
Facility management
Event planning
Communication
Interpersonal skills
Logistics
Inventory management
Access control
Incident reporting
Security screening
Administrative support

Benefits

Weekly lunch stipend
Health benefits
Dental benefits
Mental health budget
RRSP matching
401K
Pension scheme
Parental leave top-up
Arts and culture benefit
Fitness and wellness benefit
Workspace improvement credit
Education and learning stipend
Paid vacation
Home office stipend

Visa sponsorship

Not detected in the job text

Keywords

Office Manager
Security Coordinator
AI
Enterprise AI
PSPC
CSP
Canadian Security Intelligence Service
Security Screening
Access Control
Vendor Management
Logistics
Inventory Management
Reliability Status
Industrial Security
Government Contracts
Compliance
Event Planning
Facility Management
Slack
Onboarding

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