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Added 7 mins ago
EO
Manager, Chapter Operational Excellence
Entrepreneurs' Organization
Canada
- Full-time
…EO’s purpose is to move the world forward by unlocking the full potential of entrepreneurs. Since 1987, EO has helped entrepreneurs achieve transformational growth through life-enhancing…
Added 7 mins ago
NB
Branch Manager
National Bank of Canada
Dolbeau-Mistassini, QC
- Full-time
As an Advice Centre Manager, you’ll manage your branch and play a strategic role by guiding your team and helping each member achieve their objectives. With an approach focused on listening…
Added 7 mins ago
CH
Supervisor
Covenant Health Canada
AB · Edmonton, AB
- Full-time
Reporting to the Manager of the Medical Device Reprocessing Department, the Supervisor is responsible for supporting the leadership and operation of MDRD services. The position oversees…
Added 38 mins ago
Lead Service Technician - Audi Edmonton North
The Jim Pattison Auto Group
Edmonton, AB
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Automotive Parts Advisor - Jim Pattison Toyota Victoria
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Added 38 mins ago
Certified Auto Body Technician - JPCG
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Added 38 mins ago
Car Wash Attendant - Toyota Duncan
The Jim Pattison Auto Group
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Added 53 mins ago
GD
DYNAMITE - Team Leader PT - Southgate Centre
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AB · Edmonton, Alberta
- Part-time
Reporting to the Store Manager, your main focus as a Team Lead is contributing to your store success by promoting a positive shopping experience for each customer, which will build and…
Added 53 mins ago
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DYNAMITE - Co-Manager - West Edmonton Mall
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- Full-time
Reporting to the Store Manager, your main focus as Co-Manager is to promote a positive omni channel shopping experience, build loyal client relationships and produce outstanding business…
Added 1 hour ago
SE
Regional Sales Leader - Industrial Automation
Schneider Electric
Calgary, AB
- Full-time
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Added 1 hour ago
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Fraser Health
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- Full-time
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Added 1 hour ago
FH
Analyst, Business Systems
Fraser Health
Surrey, BC
- Full-time
We are hiring for a Full Time Business Analyst.
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Assistant Business Manager
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Edmonton, AB
- Full-time
…highest-performing store across the UK and Ireland. As Assistant Business Manager, you’ll work in close partnership with the Business Manager to drive the success of a fast-paced,…
Added 1 hour ago
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Regional Sales & Business Development Manager
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- Full-time
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Added 1 hour ago
LC
Assistant Front Store Manager, Hourly Full Time Flexible Shifts
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Toronto, ON
- Full-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
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St. John's, NL · Greater St. John's Metropolitan Area
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Supply Coordinator
Alberta Health Services
Red Deer, AB
- Full-time
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M
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Merchery
Montreal, QC
- $68,000 to $75,000 CAD / year
- Full-time
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CO
Application & Integration Technical Analyst
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Saint John, NB
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- Full-time
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Assistant Restaurant Manager
Shaughnessy Restaurant
Vancouver, BC
- Full-time
Hours: 25–40 hours per week (Full-time preferred, Part-time considered)
Added 3 hours ago
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Account Manager (Spanish Speaker)
Cloudtalk
Remote, Canada
- Full-time
- Remote
…make more calls, handle more conversations, and deliver better customer…
Added 3 hours ago
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Administrative Support V
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AB · Edmonton, AB
- Full-time
…and monitoring workloads in collaboration with the Staffing Service Centre (SSC) Manager. You will support Unit Managers, Charge Nurses, and Relief Team Managers to ensure work plans and…

Cohere

Office Manager & Security Coordinator

Ottawa, ON, Canada

$115,000 to $140,000 CAD / year · Full-time

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Job details

Pay: $115,000 to $140,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Oct 8, 2026

Original job description

Who are we?

Cohere is the leading security-first enterprise AI company. We build cutting-edge foundation AI models and end-to-end products that are designed to solve real-world business problems.

We’re training and deploying frontier models for enterprises who are building AI systems. We believe that our work is instrumental to the widespread adoption of AI and we are looking for folks that want to be part of that.

We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. Cohere is a team of researchers, engineers, designers, and more, who are all passionate about their craft.

We are a global technology company headquartered in Toronto with key offices in London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul. Join us!

Role Overview: The Office Manager & Security Officer will serve as the primary point of contact for both day-to-day office operations and security protocol implementation for Cohere's Ottawa office. This hybrid role ensures seamless front-facing operations while maintaining compliance with Canadian industrial security standards for government contracts. The position combines administrative excellence with security expertise to create a welcoming, secure, and productive work environment.

Key Responsibilities:

Front-Facing Operations & Vendor Management:

Direct oversight of cleaners, food & beverage program, suppliers, and maintenance vendors
Coordinate room setups (snacks/water), manage external visitor logistics, and ensure office cleanliness/organization
Lead internal communication channels (Slack: #office-Ottawa, #celebrations) and disseminate company-wide updates
Handle shipping and logistics, including laptop distribution for new hires and managing returns

Security Compliance & Protocol Implementation:

Ensure compliance with security policies, procedures, and regulations for handling classified information aligned with PSPC and Contract Security Program (CSP) requirements
Oversee security screening processes for employees, contractors, and visitors
Enforce access controls, secure storage, and transmission protocols for sensitive materials
Report security incidents to relevant authorities (e.g., CSP, Canadian Security Intelligence Service) as required
Maintain accurate security records, including clearance coordination, training logs, and incident reports
Provide back up to the Company Security Officer

Office Management & Inventory:

Maintain food, office, and cleaning supply levels; track usage and reorder proactively
Conduct office tours and serve as primary in-person point of contact for new employees
Oversee incoming/outgoing mail and package handling
Provide on-site support for off-sites and events as needed, collaborating with hosting teams on security, access, onboarding, and guest logistics

Events, Culture & Community:

Organize monthly social events (e.g., Pride Party, holiday celebrations) and "moments of delight" for team morale
Manage event execution with security considerations for internal and external gatherings
Coordinate guest experiences and visitor logistics
Oversee mail management and package handling

Qualifications & Requirements:

Mandatory Requirements:

Canadian citizenship and current residency in Canada
Valid Reliability Status with familiarity with CSP/PSPC frameworks
2+ years of experience in security operations (government/industrial security preferred)

Preferred Qualifications:

Experience managing vendors, facilities, and office operations
Familiarity with government contract security requirements
Strong event planning and community engagement skills
Excellent communication and interpersonal abilities

Application Note: Only candidates meeting the citizenship and residency requirements will be considered. Candidates must be able to work in Ottawa and may be required to pass additional security screening for government contract compliance.

Full-Time Employees at Cohere enjoy these Perks:

A weekly lunch stipend of $75/£75 or equivalent in your local currency for lunch.
Full health and dental benefits, including a separate budget for mental health.
RRSP matching, 401K, Pension Scheme.
100% Parental Leave top-up for up to 6 months, for either parent.
Annual enrichment benefits:
Arts & culture, fitness/wellness, quality time, and a workspace improvement credit.
Education & learning stipend for conferences, courses, and coaching.

6 weeks of paid vacation (30 working days!)
Budget for traveling to other offices if you are remote, plus an annual company offsite.

How and Where We Work:

Cohere is remote-friendly, but we also have offices in Toronto, London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul with more opening soon.
For those in the office: a daily lunch program, plenty of snacks, and regular community and social events.
For those not near an office: a co-working benefit so you can work alongside others in your city.
Everyone receives a $500 home office stipend to set up your workspace properly.

If any of the above doesn’t line up exactly with your experience, we still encourage you to apply.

We strive to create an inclusive work environment for all; we welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, please submit an Accommodations Request Form, and we will work together to meet your needs.

We may use AI-enabled tools to screen and assess applicants against the criteria for this position. This helps our recruiters identify potentially qualified candidates, but it doesn't limit the applications our recruiters may review or consider.

Beware of Scams: Cohere will never ask for payment or third-party services (e.g., CV writing) as part of our hiring process. All legitimate roles are listed on the Cohere careers page and LinkedIn only, with all communications from Cohere employees coming from an @cohere.com or @cw.cohere email alias. If jobs are viewed on other sites then please verify these through our official careers page.

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More about this job

Responsibilities

The Office Manager & Security Coordinator will oversee daily office operations, vendor management, and event coordination in the Ottawa office. Additionally, they will ensure strict compliance with Canadian industrial security standards and manage security protocols for sensitive materials.

Requirements

Candidates must be Canadian citizens currently residing in Canada with a valid Reliability Status and familiarity with CSP/PSPC frameworks. A minimum of 2 years of experience in security operations is required for this position.

Skills

Office management
Security operations
Vendor management
Security compliance
Facility management
Event planning
Communication
Interpersonal skills
Logistics
Inventory management
Access control
Incident reporting
Security screening
Administrative support

Benefits

Weekly lunch stipend
Health benefits
Dental benefits
Mental health budget
RRSP matching
401K
Pension scheme
Parental leave top-up
Arts and culture benefit
Fitness and wellness benefit
Workspace improvement credit
Education and learning stipend
Paid vacation
Home office stipend

Visa sponsorship

Not detected in the job text

Keywords

Office Manager
Security Coordinator
AI
Enterprise AI
PSPC
CSP
Canadian Security Intelligence Service
Security Screening
Access Control
Vendor Management
Logistics
Inventory Management
Reliability Status
Industrial Security
Government Contracts
Compliance
Event Planning
Facility Management
Slack
Onboarding

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