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Added 10 mins ago
RP
assistant store manager
Ren's Pets
Collingwood, ON
- $22 to $24 CAD / hour
- Full-time
- On-site
Added 12 mins ago
CH
Digital Marketing Coordinator
Covenant House Vancouver - Vancouver, BC
Vancouver, BC · Covenant House Vancouver - Seymour
- Full-time
Manage and optimize digital content as part of CHV’s overall marketing strategy, under the direction of the Marketing Manager.
Added 12 mins ago
CH
Contract, Youth Worker, CSS
Covenant House Vancouver - Vancouver, BC
Vancouver, BC · Covenant House Vancouver - Seymour
- Full-time
Attend all training as directed by your manager
Added 12 mins ago
CH
Associate Philanthropy Officer, Annual Giving
Covenant House Vancouver - Vancouver, BC
Vancouver, BC · Covenant House Vancouver - Drake
- Full-time
You will support the Manager, Direct Marketing, and the Annual Giving and Mid-Level Philanthropy Officers with administrative tasks. This includes but is not limited to, making thank you…
Added 12 mins ago
CH
Youth Worker, CSS
Covenant House Vancouver - Vancouver, BC
Vancouver, BC · Covenant House Vancouver - Seymour
- Full-time
Attend all training as directed by your manager
Added 12 mins ago
CH
Contract, Manager, Talent & Total Rewards
Covenant House Vancouver - Vancouver, BC
Vancouver, BC · Covenant House Vancouver - Seymour
- Full-time
The Impact the Manager, Talent and Total Rewards can make:
Added 12 mins ago
CH
Contract, Youth Worker, Crisis Program
Covenant House Vancouver - Vancouver, BC
Vancouver, BC · Covenant House Vancouver - Drake
- Full-time
Attend all training as directed by your manager
Added 12 mins ago
CH
Recruiter - 4 Month Contract
Covenant House Vancouver - Vancouver, BC
Vancouver, BC · Covenant House Vancouver - Drake
- Full-time
Participate in the selection process, if requested by hiring manager.
Added 12 mins ago
通
Customer Insights Manager - Loblaws
通用磨坊股份有限公司
Mississauga, ON · Toronto, ON
- Full-time
…action? General Mills Canada is looking for a Customer Insights Manager drive incredible collaboration as the Customer Insights lead for…
Added 12 mins ago
通
Associate Brand Manager
通用磨坊股份有限公司
Mississauga, ON · Toronto, ON
- Full-time
We're seeking a driven and resourceful Associate Brand Manager to join our Snacks team. This is an exciting opportunity to manage a significant portion of our Canadian snacks business,…
Added 12 mins ago
PH
sales associate
Port Hope, Doidge Building Centres Ltd RONA
Port Hope, ON
- $18 to $19 CAD / hour
- Part-time
- On-site
…sales and oversee specific sales areas designated by the Branch Manager. *Location: *This position is at the RONA store in Port Perry, Ontario. *Duties and Responsibilities, but not limited…
Added 14 mins ago
RP
Part Time Sales Associate
Ren's Pets
Collingwood, ON
- From $17.95 CAD / hour
- Part-time
- On-site
Added 22 mins ago
UM
Quality Technician Senior
Ultra Maritime
Dartmouth, NS
- Full-time
…marital status, veteran status, or disability status and welcome applications from all…
Added 22 mins ago
UM
Program Accountant
Ultra Maritime
Dartmouth, NS
- Full-time
…marital status, veteran status, or disability status and welcome applications from all…
Added 22 mins ago
UM
Senior Electrical Engineer
Ultra Maritime
Dartmouth, NS
- Full-time
…electrical and/or electronic engineering. Typically reports to a…
Added 22 mins ago
UM
Project Engineer Senior I
Ultra Maritime
Dartmouth, NS
- Full-time
· Works closely with Program Manager and System Design Authority to resolve technical, program, and resource issues
Added 22 mins ago
UM
Senior Manager, Test Engineering
Ultra Maritime
Dartmouth, NS
- Full-time
The Senior Manager, Test Engineering is responsible for leading the Test Engineering organization and developing the strategic vision for product testing across the business. This role…
Added 22 mins ago
UM
Graduate Systems Engineer
Ultra Maritime
Dartmouth, NS
- Full-time
…marital status, veteran status, or disability status and welcome applications from all…
Added 22 mins ago
UM
Senior Software Tester
Ultra Maritime
Dartmouth, NS
- Full-time
Added 34 mins ago
CC
Conference Services Coordinator
Confederation Centre of the Arts
Charlottetown, PE
- Full-time
Reporting to the Catering and Conference Services Manager, the Conference Services Coordinator plays a key role in bringing event and conference spaces to life - preparing rooms,…
Added 37 mins ago
SS
Emergency Spill Response Project Manager - Full Time (Sault Ste. Marie, Ontario, Canada)
SCM Services d’assurances
Sault Ste. Marie, ON
- Full-time
Pario Engineering & Environmental Sciences LP - SciencesEmergency Spill Response Project Manager - Full Time (Sault Ste. Marie, Ontario, Canada)Compensation range: $80,300.00 - $111,500.00…
Added 37 mins ago
SS
Emergency Spill Response Project Manager - Full Time (Winnipeg, Manitoba, Canada)
SCM Services d’assurances
Winnipeg, MB
- Full-time
Pario Engineering & Environmental Sciences LP - SciencesEmergency Spill Response Project Manager - Full Time (Winnipeg, Manitoba, Canada)
Added 37 mins ago
SJ
OSP Intake Worker
St. Joseph's Healthcare Hamilton
Hamilton, ON · OSP
- Full-time
…diversity of the population we serve. We strongly encourage applications from qualified candidates from all cultures Indigenous Black and racialized communities people with lived experience…
Added 38 mins ago
TB
Technician, HVAC
Tilray Brands, Inc.
Fenwick, ON
- Full-time
Reports to: Manager, Engineering, Maintenance & Facilities
Added 38 mins ago
TB
Grain Supply Chain Manager
Tilray Brands, Inc.
Ste. Agathe, MB
- Full-time
Reporting to the Sr. Director, Operations, the Grain Supply Chain Manager (GSCM) is responsible for managing the Company’s entire hemp grain supply chain; contracted growers, and supplier…

Cohere

Office Manager & Security Coordinator

Ottawa, ON, Canada

$115,000 to $140,000 CAD / year · Full-time

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Job details

Pay: $115,000 to $140,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Oct 8, 2026

Original job description

Who are we?

Cohere is the leading security-first enterprise AI company. We build cutting-edge foundation AI models and end-to-end products that are designed to solve real-world business problems.

We’re training and deploying frontier models for enterprises who are building AI systems. We believe that our work is instrumental to the widespread adoption of AI and we are looking for folks that want to be part of that.

We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. Cohere is a team of researchers, engineers, designers, and more, who are all passionate about their craft.

We are a global technology company headquartered in Toronto with key offices in London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul. Join us!

Role Overview: The Office Manager & Security Officer will serve as the primary point of contact for both day-to-day office operations and security protocol implementation for Cohere's Ottawa office. This hybrid role ensures seamless front-facing operations while maintaining compliance with Canadian industrial security standards for government contracts. The position combines administrative excellence with security expertise to create a welcoming, secure, and productive work environment.

Key Responsibilities:

Front-Facing Operations & Vendor Management:

Direct oversight of cleaners, food & beverage program, suppliers, and maintenance vendors
Coordinate room setups (snacks/water), manage external visitor logistics, and ensure office cleanliness/organization
Lead internal communication channels (Slack: #office-Ottawa, #celebrations) and disseminate company-wide updates
Handle shipping and logistics, including laptop distribution for new hires and managing returns

Security Compliance & Protocol Implementation:

Ensure compliance with security policies, procedures, and regulations for handling classified information aligned with PSPC and Contract Security Program (CSP) requirements
Oversee security screening processes for employees, contractors, and visitors
Enforce access controls, secure storage, and transmission protocols for sensitive materials
Report security incidents to relevant authorities (e.g., CSP, Canadian Security Intelligence Service) as required
Maintain accurate security records, including clearance coordination, training logs, and incident reports
Provide back up to the Company Security Officer

Office Management & Inventory:

Maintain food, office, and cleaning supply levels; track usage and reorder proactively
Conduct office tours and serve as primary in-person point of contact for new employees
Oversee incoming/outgoing mail and package handling
Provide on-site support for off-sites and events as needed, collaborating with hosting teams on security, access, onboarding, and guest logistics

Events, Culture & Community:

Organize monthly social events (e.g., Pride Party, holiday celebrations) and "moments of delight" for team morale
Manage event execution with security considerations for internal and external gatherings
Coordinate guest experiences and visitor logistics
Oversee mail management and package handling

Qualifications & Requirements:

Mandatory Requirements:

Canadian citizenship and current residency in Canada
Valid Reliability Status with familiarity with CSP/PSPC frameworks
2+ years of experience in security operations (government/industrial security preferred)

Preferred Qualifications:

Experience managing vendors, facilities, and office operations
Familiarity with government contract security requirements
Strong event planning and community engagement skills
Excellent communication and interpersonal abilities

Application Note: Only candidates meeting the citizenship and residency requirements will be considered. Candidates must be able to work in Ottawa and may be required to pass additional security screening for government contract compliance.

Full-Time Employees at Cohere enjoy these Perks:

A weekly lunch stipend of $75/£75 or equivalent in your local currency for lunch.
Full health and dental benefits, including a separate budget for mental health.
RRSP matching, 401K, Pension Scheme.
100% Parental Leave top-up for up to 6 months, for either parent.
Annual enrichment benefits:
Arts & culture, fitness/wellness, quality time, and a workspace improvement credit.
Education & learning stipend for conferences, courses, and coaching.

6 weeks of paid vacation (30 working days!)
Budget for traveling to other offices if you are remote, plus an annual company offsite.

How and Where We Work:

Cohere is remote-friendly, but we also have offices in Toronto, London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul with more opening soon.
For those in the office: a daily lunch program, plenty of snacks, and regular community and social events.
For those not near an office: a co-working benefit so you can work alongside others in your city.
Everyone receives a $500 home office stipend to set up your workspace properly.

If any of the above doesn’t line up exactly with your experience, we still encourage you to apply.

We strive to create an inclusive work environment for all; we welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, please submit an Accommodations Request Form, and we will work together to meet your needs.

We may use AI-enabled tools to screen and assess applicants against the criteria for this position. This helps our recruiters identify potentially qualified candidates, but it doesn't limit the applications our recruiters may review or consider.

Beware of Scams: Cohere will never ask for payment or third-party services (e.g., CV writing) as part of our hiring process. All legitimate roles are listed on the Cohere careers page and LinkedIn only, with all communications from Cohere employees coming from an @cohere.com or @cw.cohere email alias. If jobs are viewed on other sites then please verify these through our official careers page.

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More about this job

Responsibilities

The Office Manager & Security Coordinator will oversee daily office operations, vendor management, and event coordination in the Ottawa office. Additionally, they will ensure strict compliance with Canadian industrial security standards and manage security protocols for sensitive materials.

Requirements

Candidates must be Canadian citizens currently residing in Canada with a valid Reliability Status and familiarity with CSP/PSPC frameworks. A minimum of 2 years of experience in security operations is required for this position.

Skills

Office management
Security operations
Vendor management
Security compliance
Facility management
Event planning
Communication
Interpersonal skills
Logistics
Inventory management
Access control
Incident reporting
Security screening
Administrative support

Benefits

Weekly lunch stipend
Health benefits
Dental benefits
Mental health budget
RRSP matching
401K
Pension scheme
Parental leave top-up
Arts and culture benefit
Fitness and wellness benefit
Workspace improvement credit
Education and learning stipend
Paid vacation
Home office stipend

Visa sponsorship

Not detected in the job text

Keywords

Office Manager
Security Coordinator
AI
Enterprise AI
PSPC
CSP
Canadian Security Intelligence Service
Security Screening
Access Control
Vendor Management
Logistics
Inventory Management
Reliability Status
Industrial Security
Government Contracts
Compliance
Event Planning
Facility Management
Slack
Onboarding

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