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Added 35 mins ago
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Laboratory Manager
Onda
PE · Victoria, Prince Edward Island
- $65,000 to $74,000 CAD / year
- Full-time
…operations. The successful candidate will report to the Project Coordinator and play an integral role in managing the dry lab team and service delivery by ensuring high data quality and…
Added 50 mins ago
MP
Mechanic - Permanent Full-Time
Mount Pleasant Group
Toronto, ON
- Full-time
Collaborate with the Inventory & Service Coordinator to:
Added 1 hour ago
R
Commis de l'hospitalité / Hospitality Clerk
Ricoh
Montreal, QC
- Full-time
…kitchens, pantries, supplies, etc. In addition, works with the Coordinator - Hospitality, Site Manager or Integrated Accounts Manager in the execution of all internal and Client events.…
Added 1 hour ago
MP
Mechanic - Permanent Full-Time
Mount Pleasant Group
Toronto, ON
- Full-time
Collaborate with the Inventory & Service Coordinator to:
Added 1 hour ago
CT
Materials Coordinator
Control Tech
Fort Saskatchewan, AB
- $32 to $35 CAD / hour
- Full-time
The Materials Coordinator is responsible for coordinating procurement, delivery, and inventory management to support project timelines and budgets effectively. The Material Coordinator…
Added 2 hours ago
MS
FTT - Quebec | Inventory Control Coordinator
Metro Supply Chain
Montréal-Est, QC
- Full-time
The Inventory Control Coordinator will be responsible for maintaining high level of accuracy with the inventory through robust cycle count processes, continuous training of users and…
Added 2 hours ago
CT
Materials Coordinator
Control Tech
Fort Saskatchewan, AB
- $32 to $35 CAD / hour
- Full-time
The Materials Coordinator is responsible for coordinating procurement, delivery, and inventory management to support project timelines and budgets effectively. The Material Coordinator…
Added 2 hours ago
CG
Material Handler
Callaway Golf
CG - Office - Canada
- Full-time
Interacts with Inventory Control to report variances, and conduct variance research accordingly.
Added 4 hours ago
WB
Snow School Coordinator
Whistler Blackcomb
Whistler, BC
- Temporary
Responsible for inventory control of office supplies and/ or maintaining full inventory of flaik GPS equipment
Added 4 hours ago
Aide II - Bay Centre for Birth Control
Women's College Hospital
Toronto, ON
Supports inventory management through anticipating supplies and managing stock with the Inventory Coordinator
Added 6 hours ago
RG
Associate Nurse Manager - Full-Time - RPN
Responsive Group Inc.
Perth, ON
- Full-time
Identify unit learning needs and coordinate education supports in collaboration with the Staff Development Coordinator and DOC/Nurse Manager.
Added 12 hours ago
Polysomnography Technician
Winnipeg Regional Health Authority
Winnipeg, MB
A Polysomnography Technician, under direct supervision of a Polysomnography Technologist, the Polysomnography Coordinator, and Sleep Disorder Centre/HVADS Manager (indirect reporting…
Added 13 hours ago
F&
Office coordinator
F & C Construction Inc.
Etobicoke, ON
- From $37 CAD / hour
- Full-time
- On-site
Assist in the preparation of operating budget and maintain inventory and budgetary controls
Added 13 hours ago
A
Inventory Coordinator
Altasciences
Laval, QC
- Full-time
The Inventory Coordinator is responsible for supporting day-to-day receiving, stocking, replenishment, and inventory control activities within assigned storage areas to ensure reliable…
Added 13 hours ago
SS
Cook
Sunrise Senior Living
North Vancouver, BC · Sunrise at Lonsdale Square
- Full-time
Lead food production in the absence of the Dining Services Coordinator
Added 13 hours ago
SS
Cook
Sunrise Senior Living
Vancouver, BC · Sunrise of Killarney
- Part-time
Lead food production in the absence of the Dining Services Coordinator
Added 13 hours ago
SS
Cook
Sunrise Senior Living
Burlington, ON · Sunrise of Burlington ON
- Part-time
Lead food production in the absence of the Dining Services Coordinator
Added 13 hours ago
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PT - Inlet Recovery Home - Residence Worker
Connective
Port Alberni, BC
- Internship
Along with the other residence staff, monitors and ensures effective operation of the facility including quality control concerning cleaning equipment, indoor and outdoor maintenance,…
Added 13 hours ago
TB
Grain Supply Chain Manager
Tilray Brands, Inc.
Ste. Agathe, MB
- Full-time
…to the company facilities. The GSCM is critical in managing inventory, coordinating and scheduling timely product deliveries to third-party cleaning partners, arranging just-in-time supply…
Added 15 hours ago
GI
Site Coordinator
Green Infrastructure Partners
Markham, ON · Commerce Valley Dr W, Markham, ON
- Full-time
Perform field quality control tests, inspections, and day-to-day tasks associated with reinforcement installation and concreting.
Added 15 hours ago
BA
Auto Body Parts Coordinator (Sherwood Park)
Boyd Autobody & Glass
Sherwood Park, AB
- Full-time
The Parts Coordinator’s primary responsibility is managing the process of ordering, receiving, storing, dispatching and returning parts for each repair order. The Parts Coordinator verifies…
Added 16 hours ago
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Office Manager & Security Coordinator
Cohere
Ottawa, ON
- $115,000 to $140,000 CAD / year
- Full-time
Added 16 hours ago
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Coordinator, Warehouse
B2Gold - Nunavut
NU · Nunavut, Canada
- Full-time
Maintain accurate inventory levels and produce routine reports on material usage, production rates, and work progress; support internal and external audits and related reporting…
Added 17 hours ago
TS
Food Bank Supervisor
The Salvation Army in Canada
Penticton, BC
- Full-time
Supervise inventory control, including receiving, storing, rotating, and distributing food products.
Added 17 hours ago
B
Equipment Coordinator
BakosNDT
Edmonton, AB
- Full-time
Strong understanding of equipment management, tool crib operations, fleet maintenance, shipping, procurement, and inventory control.

Cohere

Office Manager & Security Coordinator

Ottawa, ON, Canada

$115,000 to $140,000 CAD / year · Full-time

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Job details

Pay: $115,000 to $140,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Oct 8, 2026

Original job description

Who are we?

Cohere is the leading security-first enterprise AI company. We build cutting-edge foundation AI models and end-to-end products that are designed to solve real-world business problems.

We’re training and deploying frontier models for enterprises who are building AI systems. We believe that our work is instrumental to the widespread adoption of AI and we are looking for folks that want to be part of that.

We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. Cohere is a team of researchers, engineers, designers, and more, who are all passionate about their craft.

We are a global technology company headquartered in Toronto with key offices in London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul. Join us!

Role Overview: The Office Manager & Security Officer will serve as the primary point of contact for both day-to-day office operations and security protocol implementation for Cohere's Ottawa office. This hybrid role ensures seamless front-facing operations while maintaining compliance with Canadian industrial security standards for government contracts. The position combines administrative excellence with security expertise to create a welcoming, secure, and productive work environment.

Key Responsibilities:

Front-Facing Operations & Vendor Management:

Direct oversight of cleaners, food & beverage program, suppliers, and maintenance vendors
Coordinate room setups (snacks/water), manage external visitor logistics, and ensure office cleanliness/organization
Lead internal communication channels (Slack: #office-Ottawa, #celebrations) and disseminate company-wide updates
Handle shipping and logistics, including laptop distribution for new hires and managing returns

Security Compliance & Protocol Implementation:

Ensure compliance with security policies, procedures, and regulations for handling classified information aligned with PSPC and Contract Security Program (CSP) requirements
Oversee security screening processes for employees, contractors, and visitors
Enforce access controls, secure storage, and transmission protocols for sensitive materials
Report security incidents to relevant authorities (e.g., CSP, Canadian Security Intelligence Service) as required
Maintain accurate security records, including clearance coordination, training logs, and incident reports
Provide back up to the Company Security Officer

Office Management & Inventory:

Maintain food, office, and cleaning supply levels; track usage and reorder proactively
Conduct office tours and serve as primary in-person point of contact for new employees
Oversee incoming/outgoing mail and package handling
Provide on-site support for off-sites and events as needed, collaborating with hosting teams on security, access, onboarding, and guest logistics

Events, Culture & Community:

Organize monthly social events (e.g., Pride Party, holiday celebrations) and "moments of delight" for team morale
Manage event execution with security considerations for internal and external gatherings
Coordinate guest experiences and visitor logistics
Oversee mail management and package handling

Qualifications & Requirements:

Mandatory Requirements:

Canadian citizenship and current residency in Canada
Valid Reliability Status with familiarity with CSP/PSPC frameworks
2+ years of experience in security operations (government/industrial security preferred)

Preferred Qualifications:

Experience managing vendors, facilities, and office operations
Familiarity with government contract security requirements
Strong event planning and community engagement skills
Excellent communication and interpersonal abilities

Application Note: Only candidates meeting the citizenship and residency requirements will be considered. Candidates must be able to work in Ottawa and may be required to pass additional security screening for government contract compliance.

Full-Time Employees at Cohere enjoy these Perks:

A weekly lunch stipend of $75/£75 or equivalent in your local currency for lunch.
Full health and dental benefits, including a separate budget for mental health.
RRSP matching, 401K, Pension Scheme.
100% Parental Leave top-up for up to 6 months, for either parent.
Annual enrichment benefits:
Arts & culture, fitness/wellness, quality time, and a workspace improvement credit.
Education & learning stipend for conferences, courses, and coaching.

6 weeks of paid vacation (30 working days!)
Budget for traveling to other offices if you are remote, plus an annual company offsite.

How and Where We Work:

Cohere is remote-friendly, but we also have offices in Toronto, London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul with more opening soon.
For those in the office: a daily lunch program, plenty of snacks, and regular community and social events.
For those not near an office: a co-working benefit so you can work alongside others in your city.
Everyone receives a $500 home office stipend to set up your workspace properly.

If any of the above doesn’t line up exactly with your experience, we still encourage you to apply.

We strive to create an inclusive work environment for all; we welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, please submit an Accommodations Request Form, and we will work together to meet your needs.

We may use AI-enabled tools to screen and assess applicants against the criteria for this position. This helps our recruiters identify potentially qualified candidates, but it doesn't limit the applications our recruiters may review or consider.

Beware of Scams: Cohere will never ask for payment or third-party services (e.g., CV writing) as part of our hiring process. All legitimate roles are listed on the Cohere careers page and LinkedIn only, with all communications from Cohere employees coming from an @cohere.com or @cw.cohere email alias. If jobs are viewed on other sites then please verify these through our official careers page.

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More about this job

Responsibilities

The Office Manager & Security Coordinator will oversee daily office operations, vendor management, and event coordination in the Ottawa office. Additionally, they will ensure strict compliance with Canadian industrial security standards and manage security protocols for sensitive materials.

Requirements

Candidates must be Canadian citizens currently residing in Canada with a valid Reliability Status and familiarity with CSP/PSPC frameworks. A minimum of 2 years of experience in security operations is required for this position.

Skills

Office management
Security operations
Vendor management
Security compliance
Facility management
Event planning
Communication
Interpersonal skills
Logistics
Inventory management
Access control
Incident reporting
Security screening
Administrative support

Benefits

Weekly lunch stipend
Health benefits
Dental benefits
Mental health budget
RRSP matching
401K
Pension scheme
Parental leave top-up
Arts and culture benefit
Fitness and wellness benefit
Workspace improvement credit
Education and learning stipend
Paid vacation
Home office stipend

Visa sponsorship

Not detected in the job text

Keywords

Office Manager
Security Coordinator
AI
Enterprise AI
PSPC
CSP
Canadian Security Intelligence Service
Security Screening
Access Control
Vendor Management
Logistics
Inventory Management
Reliability Status
Industrial Security
Government Contracts
Compliance
Event Planning
Facility Management
Slack
Onboarding

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