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Added 9 mins ago
MD
Municipal District of Taber | Manager of Public Works
Municipal District of Taber
Taber, AB
- Full-time
The Municipal District of Taber is seeking a Manager of Public Works to lead the operation, maintenance, construction, and improvement of the MD’s transportation and drainage infrastructure.
Added 10 mins ago
A
Specialist II, Processing Operations
ATB
Crossfield, AB · Didsbury, AB · Drayton Valley, AB · Drumheller, AB · Edmonton, AB · Edson, AB · Elk Point, AB · Coaldale, AB · Cochrane, AB · Cold Lake, AB · Consort, AB · Coronation, AB · Foremost, AB · Fairview, AB · Falher, AB · Forestburg, AB · Calgary, AB · Camrose, AB · Canmore, AB · Cardston, AB · Caroline, AB · Carstairs, AB · Castor, AB · Airdrie, AB · Alexis Whitecourt 232, AB · Andrew, AB · Athabasca, AB · Banff, AB · Barrhead, AB · Beaumont, AB · Beaverlodge, AB · Bonnyville, AB · Bow Island, AB · Boyle, AB · Breton, AB · Brooks, AB · Chestermere, AB · Claresholm, AB · Fort Macleod, AB · Fort McMurray, AB · Fort Saskatchewan, AB · Fort Vermilion, AB · Grande Prairie, AB · Granum, AB · Grimshaw, AB · Hanna, AB · High Level, AB · High Prairie, AB · Hinton, AB · Hythe, AB · Innisfail, AB · Jasper, AB · Killam, AB · La Crête, AB · Lac la Biche, AB · Lacombe, AB · Lamont, AB · Leduc, AB · Lethbridge, AB · Linden, AB · Magrath, AB · Manning, AB · Mayerthorpe, AB · Medicine Hat, AB · Milk River, AB · Nanton, AB · Okotoks, AB · Olds, AB · Onoway, AB · Oyen, AB · Peace River, AB · Picture Butte, AB · Pincher Creek, AB · Ponoka, AB · Provost, AB · Raymond, AB · Red Deer, AB · Redwater, AB · Rimbey, AB · Rocky Mountain House, AB · Rycroft, AB · Sherwood Park, AB · Slave Lake, AB · Smoky Lake, AB · Spirit River, AB · Spruce Grove, AB · St. Albert, AB · St. Paul, AB · Stettler, AB · Stony Plain, AB · Strathmore, AB · Sundre, AB · Sylvan Lake, AB · Taber, AB · Thorsby, AB · Three Hills, AB · Tofield, AB · Trochu, AB · Two Hills, AB · Valleyview, AB · Vegreville, AB · Vermilion, AB · Viking, AB · Vulcan, AB · Wainwright, AB · Westlock, AB · Wetaskiwin, AB · Wildwood, AB · AB · Lloydminster, SK · Diamond Valley, AB,CA · Whitecourt, AB,CA
- Full-time
…regulatory initiatives to adapt to changing industry requirements. Reporting to the Manager of Operations, your work will directly mitigate operational risk, improve processing efficiency,…
Added 10 mins ago
Senior Project Manager - Digital Connectivity
VIA Rail Canada
Montreal, QC
Lead and oversee the delivery of the Digital Connectivity (DC) project, ensuring objectives for scope, schedule, budget, quality, and stakeholder expectations are met.
Added 10 mins ago
V
Supervisor, Production
Vale
Canada
- Full-time
Lead and manage operations to achieve safe, efficient, and cost-effective production and maintenance targets.
Added 24 mins ago
K
Purchaser - High-Volume Distribution
Kelly
Port Coquitlam, BC
- $57,000 to $65,000 USD / year
- Full-time
Monitor vendor performance, including lead times, fill rates, on-time delivery, and communication
Added 24 mins ago
GG
Sales - Sales Representative
Great Gulf
Orangeville, ON
- Full-time
Create and maintain various lead management and sales reports.
Added 24 mins ago
D
Events Strategy P&I - Digital Customer
Deloitte
Toronto, ON
- Full-time
Lead strategic projects from conception through execution, ensuring milestones, objectives, and stakeholder expectations are met.
Added 24 mins ago
L
Lead Project Planner (EPCM/Minerals Plant)
Lycopodium
Mississauga, ON
- Full-time
Reporting to the Project Controls and Planning Manager the Lead Project Planner will be responsible for establishing and maintaining the project schedule to assist in the management and…
Added 24 mins ago
WI
Principal Conveyance Engineer - Civil Engineering
WSP in Canada
Toronto, ON · Etobicoke, ON
- Full-time
Lead the delivery of critical municipal water, wastewater, and stormwater infrastructure that helps communities thrive. As a Principal Conveyance Engineer, you'll provide technical…
Added 24 mins ago
PL
Director of Advocacy - Neighborhood Legal Services
Pennsylvania Legal Aid Network, Inc.
Legal, AB
- Volunteer
Lead recruitment, selection, onboarding, and supervision processes for law student interns, undergraduate interns, and externs.
Added 24 mins ago
GG
Sales Representative
Great Gulf
East Gwillimbury, ON
- Full-time
Create and maintain various lead management and sales reports.
Added 24 mins ago
IW
Director Compensation
IG Wealth Management
ON · Ontario, Canada
- Full-time
Lead the development and design of IGM’s sales compensation programs supporting the Asset Management businesses. You will:
Added 24 mins ago
FC
CAN Driver
FedEx Canada
Mount Pearl, NL
- Part-time
Accomplishes accurate and timely selection and inspection of assigned packages and the subsequent reporting of stop counts and missorts
Added 24 mins ago
U
Revenue Recovery Package Handler
UPS
Calgary, AB
- Full-time
…help you become better every day. We know what it takes to lead UPS into tomorrow - people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself…
Added 24 mins ago
K
Customer Business Development Manager
Kelly
Brantford, ON
- $87,761 to $109,701 USD / year
- Full-time
…a Customer Business Development Manager to join their team. Reporting to the Director of Sales, this role is responsible for managing a key customer relationship and the day-to-day…
Added 25 mins ago
IG
Gestionnaire, systèmes financiers***Manager, Financial Systems
IPEX Group
CA - IDS - Office
- Full-time
Expérience en matière d’assurance de la cohérence et du rapprochement des données entre les plateformes d’ERP, de reporting, de planification et de consolidation.
Added 25 mins ago
A
Gestionnaire, systèmes financiers***Manager, Financial Systems
Aliaxis
CA - IDS - Office
- Full-time
Expérience en matière d’assurance de la cohérence et du rapprochement des données entre les plateformes d’ERP, de reporting, de planification et de consolidation.
Added 25 mins ago
E
Managing Technical Consultant, Intermediate Hydrogeologist and Field Lead
ERM
Calgary, AB · Vancouver, BC
- $93,700 to $112,100 CAD / year
- Full-time
Lead the Future of Hydrogeology Across Canada
Added 25 mins ago
E
Principal Technical Consultant, Senior Hydrogeologist
ERM
Calgary, AB · Vancouver, BC
- $109,900 to $147,300 CAD / year
- Full-time
Shape the future of integrated water management across Canada. Lead high-impact hydrogeology work that influences major capital projects, strengthens client partnerships, and helps guide…
Added 39 mins ago
ML
Senior Operations Manager (Operations Manager I)
Matrix Logistics Services Limited
Cornwall, ON
- Full-time
Lead, motivate and develop a diverse team of Supervisors and indirect reports by providing coaching, guidance, and support as needed, while also developing a strong team culture of…
Added 39 mins ago
EV
Supervisor, Mine Operations
Elk Valley Resources
Sparwood, BC
- $123,000 to $152,000 CAD / year
- Full-time
Reporting to the Superintendent of Mine Services, the Supervisor, Mine operations, is responsible for assigning work and supervising the Mine Operation crews in meeting production…
Added 39 mins ago
EV
Supervisor, Mine Operations
Elk Valley Resources
Elkford, BC
- Full-time
Reporting to the Senior Supervisor, Mine Operations, the Mine Operations Supervisor is responsible for the safe and productive operation of the operations crew. This position follows a 4x4…
Added 39 mins ago
EC
Administrative Assistant PT
EHN Canada
Carters Point, NB
- $22 to $25 CAD / hour
- Part-time
Support trend analysis related to incident reporting, documentation variances, quality indicators, and other organizational metrics.
Added 39 mins ago
SC
Design Director
Sony Computer Entertainment France SA
Montreal, QC
- Full-time
…long-term progression tracks. Additionally, you will hire, lead and organize a design team, mentoring designers to ensure the game vision and direction is executed at a AAA…
Added 39 mins ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…

Cohere

Office Manager & Security Coordinator

Ottawa, ON, Canada

$115,000 to $140,000 CAD / year · Full-time

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Job details

Pay: $115,000 to $140,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Oct 8, 2026

Original job description

Who are we?

Cohere is the leading security-first enterprise AI company. We build cutting-edge foundation AI models and end-to-end products that are designed to solve real-world business problems.

We’re training and deploying frontier models for enterprises who are building AI systems. We believe that our work is instrumental to the widespread adoption of AI and we are looking for folks that want to be part of that.

We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. Cohere is a team of researchers, engineers, designers, and more, who are all passionate about their craft.

We are a global technology company headquartered in Toronto with key offices in London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul. Join us!

Role Overview: The Office Manager & Security Officer will serve as the primary point of contact for both day-to-day office operations and security protocol implementation for Cohere's Ottawa office. This hybrid role ensures seamless front-facing operations while maintaining compliance with Canadian industrial security standards for government contracts. The position combines administrative excellence with security expertise to create a welcoming, secure, and productive work environment.

Key Responsibilities:

Front-Facing Operations & Vendor Management:

Direct oversight of cleaners, food & beverage program, suppliers, and maintenance vendors
Coordinate room setups (snacks/water), manage external visitor logistics, and ensure office cleanliness/organization
Lead internal communication channels (Slack: #office-Ottawa, #celebrations) and disseminate company-wide updates
Handle shipping and logistics, including laptop distribution for new hires and managing returns

Security Compliance & Protocol Implementation:

Ensure compliance with security policies, procedures, and regulations for handling classified information aligned with PSPC and Contract Security Program (CSP) requirements
Oversee security screening processes for employees, contractors, and visitors
Enforce access controls, secure storage, and transmission protocols for sensitive materials
Report security incidents to relevant authorities (e.g., CSP, Canadian Security Intelligence Service) as required
Maintain accurate security records, including clearance coordination, training logs, and incident reports
Provide back up to the Company Security Officer

Office Management & Inventory:

Maintain food, office, and cleaning supply levels; track usage and reorder proactively
Conduct office tours and serve as primary in-person point of contact for new employees
Oversee incoming/outgoing mail and package handling
Provide on-site support for off-sites and events as needed, collaborating with hosting teams on security, access, onboarding, and guest logistics

Events, Culture & Community:

Organize monthly social events (e.g., Pride Party, holiday celebrations) and "moments of delight" for team morale
Manage event execution with security considerations for internal and external gatherings
Coordinate guest experiences and visitor logistics
Oversee mail management and package handling

Qualifications & Requirements:

Mandatory Requirements:

Canadian citizenship and current residency in Canada
Valid Reliability Status with familiarity with CSP/PSPC frameworks
2+ years of experience in security operations (government/industrial security preferred)

Preferred Qualifications:

Experience managing vendors, facilities, and office operations
Familiarity with government contract security requirements
Strong event planning and community engagement skills
Excellent communication and interpersonal abilities

Application Note: Only candidates meeting the citizenship and residency requirements will be considered. Candidates must be able to work in Ottawa and may be required to pass additional security screening for government contract compliance.

Full-Time Employees at Cohere enjoy these Perks:

A weekly lunch stipend of $75/£75 or equivalent in your local currency for lunch.
Full health and dental benefits, including a separate budget for mental health.
RRSP matching, 401K, Pension Scheme.
100% Parental Leave top-up for up to 6 months, for either parent.
Annual enrichment benefits:
Arts & culture, fitness/wellness, quality time, and a workspace improvement credit.
Education & learning stipend for conferences, courses, and coaching.

6 weeks of paid vacation (30 working days!)
Budget for traveling to other offices if you are remote, plus an annual company offsite.

How and Where We Work:

Cohere is remote-friendly, but we also have offices in Toronto, London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul with more opening soon.
For those in the office: a daily lunch program, plenty of snacks, and regular community and social events.
For those not near an office: a co-working benefit so you can work alongside others in your city.
Everyone receives a $500 home office stipend to set up your workspace properly.

If any of the above doesn’t line up exactly with your experience, we still encourage you to apply.

We strive to create an inclusive work environment for all; we welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, please submit an Accommodations Request Form, and we will work together to meet your needs.

We may use AI-enabled tools to screen and assess applicants against the criteria for this position. This helps our recruiters identify potentially qualified candidates, but it doesn't limit the applications our recruiters may review or consider.

Beware of Scams: Cohere will never ask for payment or third-party services (e.g., CV writing) as part of our hiring process. All legitimate roles are listed on the Cohere careers page and LinkedIn only, with all communications from Cohere employees coming from an @cohere.com or @cw.cohere email alias. If jobs are viewed on other sites then please verify these through our official careers page.

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More about this job

Responsibilities

The Office Manager & Security Coordinator will oversee daily office operations, vendor management, and event coordination in the Ottawa office. Additionally, they will ensure strict compliance with Canadian industrial security standards and manage security protocols for sensitive materials.

Requirements

Candidates must be Canadian citizens currently residing in Canada with a valid Reliability Status and familiarity with CSP/PSPC frameworks. A minimum of 2 years of experience in security operations is required for this position.

Skills

Office management
Security operations
Vendor management
Security compliance
Facility management
Event planning
Communication
Interpersonal skills
Logistics
Inventory management
Access control
Incident reporting
Security screening
Administrative support

Benefits

Weekly lunch stipend
Health benefits
Dental benefits
Mental health budget
RRSP matching
401K
Pension scheme
Parental leave top-up
Arts and culture benefit
Fitness and wellness benefit
Workspace improvement credit
Education and learning stipend
Paid vacation
Home office stipend

Visa sponsorship

Not detected in the job text

Keywords

Office Manager
Security Coordinator
AI
Enterprise AI
PSPC
CSP
Canadian Security Intelligence Service
Security Screening
Access Control
Vendor Management
Logistics
Inventory Management
Reliability Status
Industrial Security
Government Contracts
Compliance
Event Planning
Facility Management
Slack
Onboarding

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