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Added 3 mins ago
WO
Modality Supervisor – X-Ray - Multiple sites
William Osler Health System
Brampton, ON
- Full-time
…important member of the DI leadership team. Sound judgment and strong leadership abilities will enable the DI Modality Supervisor to lead and develop a team focused on delivering excellent…
Added 3 mins ago
A
Health Club & Recreation Manager
AccorHotel
Whistler, BC
- Full-time
Health Club & Recreation Manager Fostering the health and wellbeing of our guests, visitors, and colleagues is an integral part of the Fairmont culture. As Health Club & Recreation Manager,…
Added 16 mins ago
L
7802 - Seasonal Sales Help
Lids
Vancouver, BC
- $18.25 USD / hour
- Temporary
Engage in store maintenance according to current visual guidelines, including proper sales, signage, and store cleanliness.
Added 16 mins ago
WO
Modality Supervisor – X-Ray - Multiple sites
William Osler Health System
Brampton, ON
- Full-time
…important member of the DI leadership team. Sound judgment and strong leadership abilities will enable the DI Modality Supervisor to lead and develop a team focused on delivering excellent…
Added 16 mins ago
WO
Modality Supervisor – X-Ray - Multiple sites
William Osler Health System
Brampton, ON
- Full-time
…important member of the DI leadership team. Sound judgment and strong leadership abilities will enable the DI Modality Supervisor to lead and develop a team focused on delivering excellent…
Added 16 mins ago
MI
Scheduling Manager
Mercer International Inc.
Okanagan Falls, BC
- $95,000 to $120,000 CAD / year
- Full-time
…facilities in Penticton, British Columbia, Spokane Valley, WA, and Conway, Arkansas with a combined annual production capacity of over 255,000 cubic metres of mass timber. MMT is part of…
Added 16 mins ago
RT
Field Service Delivery Technician
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Milton, ON
- Full-time
Reporting to the Manager, Technical Services and Vice President of Delivery, this position is a pivotal role in the Real Time Networks customer experience. As one of the first Real Time…
Added 16 mins ago
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Live-in Superintendent
HighView Partners
Toronto, ON · Scarborough, ON
- Full-time
Our client, an established residential property owner and manager, seeks an experienced Live-In Superintendent for a well-maintained rental community in Scarborough. This is an opportunity…
Added 18 mins ago
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State Window Corporation
Vaughan, ON
Reports directly to the Director of Estimating. The Senior Estimating Manager is responsible for supporting, guiding and mentoring Estimators and managers on day-to-day activities to help…
Added 18 mins ago
S
Food Services Assistant Manager
Simaril
Winnipeg, MB
- Full-time
This newly created role supports the Food Services Manager in overseeing daily food service operations across all locations. The position ensures food safety, quality, inventory control,…
Added 27 mins ago
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Maintenance manager
Cleaning Masters Canada
Peterborough, ON
- From $47 CAD / hour
- Full-time
- Contract
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Plan and manage the facility's operations budget
Added 32 mins ago
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Bar Manager - Three Bears Brewery & Restaurant
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- Full-time
The Bar Manager plays a key role in the success of Banff Hospitality Collective by managing bar operations and overseeing inventory in line with demand and cost objectives. The main…
Added 33 mins ago
Research Technician II
OICR
ON · MaRS Centre, Toronto, Ontario
The Research Technician II will play a key role in supporting validations, library prep and high-throughput genomic sequencing operations, with a primary focus on the preparation, loading,…
Added 33 mins ago
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Utility Cleaner - Part-Time
Marriott
Edmonton, AB
- Part-time
…success – creating a safe workplace, following company policies and procedures, upholding quality standards, and ensuring your uniform, personal appearance, and communications are…
Added 33 mins ago
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The Residence Coordinator plays a key leadership role in the day-to-day operations of one or more SHSS staffed homes, ensuring high-quality, trauma-informed care for children and youth with…
Added 33 mins ago
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Toronto, ON
- Full-time
Assist management in hiring, training, scheduling, evaluating, counseling, disciplining, and motivating and coaching employees; serve as a role model. Follow all company and safety and…
Added 33 mins ago
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Rooms Operations Manager
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- Full-time
Assists in managing the execution of all operations in the rooms area departments (e.g.,Front Office, Engineering/Maintenance, Housekeeping) and managing staff. Strives to continually…
Added 47 mins ago
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warehouse manager
Sakura Distributors Inc
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Develop and implement schedules and procedures for safety inspections and preventive maintenance programs
Added 47 mins ago
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Store Associate
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The role provides service to customers, sorting incoming product and assists in the ongoing retail operations of The Salvation Army Thrift Store.
Added 47 mins ago
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Workovers &DHR&M Engineering Student
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Added 48 mins ago
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Deli Manager - Full Time ( Days, Evenings and Weekends)
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The Deli Manager is responsible for the overall safe, effective operations of the Deli Department. This identifies identifying areas for improvement and follow up on execution:
Added 48 mins ago
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Food Store Manager-Hawkstone Food Store
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Edmonton, AB
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Ensure consistent, scalable and profitable operations at the Food Store, with the goal of continually improving operations. Responsible for purchasing and marketing products and store…
Added 48 mins ago
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Pharmacy Manager, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Morinville, AB
- Part-time
To manage the overall operations of the Pharmacy, including providing consultation to both customers and health care providers, practice to full scope in providing professional services,…
Added 48 mins ago
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Shift Engineer/ Building Operator
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The O&M Stationary Engineer reports directly to the Operations Manager while the Chief Engineer will guide you through building operations and the Technical Safety Authority regulations and…
Added 48 mins ago
Project Engineer - Electrical Construction
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Cohere

Office Manager & Security Coordinator

Ottawa, ON, Canada

$115,000 to $140,000 CAD / year · Full-time

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Job details

Pay: $115,000 to $140,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Oct 8, 2026

Original job description

Who are we?

Cohere is the leading security-first enterprise AI company. We build cutting-edge foundation AI models and end-to-end products that are designed to solve real-world business problems.

We’re training and deploying frontier models for enterprises who are building AI systems. We believe that our work is instrumental to the widespread adoption of AI and we are looking for folks that want to be part of that.

We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. Cohere is a team of researchers, engineers, designers, and more, who are all passionate about their craft.

We are a global technology company headquartered in Toronto with key offices in London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul. Join us!

Role Overview: The Office Manager & Security Officer will serve as the primary point of contact for both day-to-day office operations and security protocol implementation for Cohere's Ottawa office. This hybrid role ensures seamless front-facing operations while maintaining compliance with Canadian industrial security standards for government contracts. The position combines administrative excellence with security expertise to create a welcoming, secure, and productive work environment.

Key Responsibilities:

Front-Facing Operations & Vendor Management:

Direct oversight of cleaners, food & beverage program, suppliers, and maintenance vendors
Coordinate room setups (snacks/water), manage external visitor logistics, and ensure office cleanliness/organization
Lead internal communication channels (Slack: #office-Ottawa, #celebrations) and disseminate company-wide updates
Handle shipping and logistics, including laptop distribution for new hires and managing returns

Security Compliance & Protocol Implementation:

Ensure compliance with security policies, procedures, and regulations for handling classified information aligned with PSPC and Contract Security Program (CSP) requirements
Oversee security screening processes for employees, contractors, and visitors
Enforce access controls, secure storage, and transmission protocols for sensitive materials
Report security incidents to relevant authorities (e.g., CSP, Canadian Security Intelligence Service) as required
Maintain accurate security records, including clearance coordination, training logs, and incident reports
Provide back up to the Company Security Officer

Office Management & Inventory:

Maintain food, office, and cleaning supply levels; track usage and reorder proactively
Conduct office tours and serve as primary in-person point of contact for new employees
Oversee incoming/outgoing mail and package handling
Provide on-site support for off-sites and events as needed, collaborating with hosting teams on security, access, onboarding, and guest logistics

Events, Culture & Community:

Organize monthly social events (e.g., Pride Party, holiday celebrations) and "moments of delight" for team morale
Manage event execution with security considerations for internal and external gatherings
Coordinate guest experiences and visitor logistics
Oversee mail management and package handling

Qualifications & Requirements:

Mandatory Requirements:

Canadian citizenship and current residency in Canada
Valid Reliability Status with familiarity with CSP/PSPC frameworks
2+ years of experience in security operations (government/industrial security preferred)

Preferred Qualifications:

Experience managing vendors, facilities, and office operations
Familiarity with government contract security requirements
Strong event planning and community engagement skills
Excellent communication and interpersonal abilities

Application Note: Only candidates meeting the citizenship and residency requirements will be considered. Candidates must be able to work in Ottawa and may be required to pass additional security screening for government contract compliance.

Full-Time Employees at Cohere enjoy these Perks:

A weekly lunch stipend of $75/£75 or equivalent in your local currency for lunch.
Full health and dental benefits, including a separate budget for mental health.
RRSP matching, 401K, Pension Scheme.
100% Parental Leave top-up for up to 6 months, for either parent.
Annual enrichment benefits:
Arts & culture, fitness/wellness, quality time, and a workspace improvement credit.
Education & learning stipend for conferences, courses, and coaching.

6 weeks of paid vacation (30 working days!)
Budget for traveling to other offices if you are remote, plus an annual company offsite.

How and Where We Work:

Cohere is remote-friendly, but we also have offices in Toronto, London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul with more opening soon.
For those in the office: a daily lunch program, plenty of snacks, and regular community and social events.
For those not near an office: a co-working benefit so you can work alongside others in your city.
Everyone receives a $500 home office stipend to set up your workspace properly.

If any of the above doesn’t line up exactly with your experience, we still encourage you to apply.

We strive to create an inclusive work environment for all; we welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, please submit an Accommodations Request Form, and we will work together to meet your needs.

We may use AI-enabled tools to screen and assess applicants against the criteria for this position. This helps our recruiters identify potentially qualified candidates, but it doesn't limit the applications our recruiters may review or consider.

Beware of Scams: Cohere will never ask for payment or third-party services (e.g., CV writing) as part of our hiring process. All legitimate roles are listed on the Cohere careers page and LinkedIn only, with all communications from Cohere employees coming from an @cohere.com or @cw.cohere email alias. If jobs are viewed on other sites then please verify these through our official careers page.

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More about this job

Responsibilities

The Office Manager & Security Coordinator will oversee daily office operations, vendor management, and event coordination in the Ottawa office. Additionally, they will ensure strict compliance with Canadian industrial security standards and manage security protocols for sensitive materials.

Requirements

Candidates must be Canadian citizens currently residing in Canada with a valid Reliability Status and familiarity with CSP/PSPC frameworks. A minimum of 2 years of experience in security operations is required for this position.

Skills

Office management
Security operations
Vendor management
Security compliance
Facility management
Event planning
Communication
Interpersonal skills
Logistics
Inventory management
Access control
Incident reporting
Security screening
Administrative support

Benefits

Weekly lunch stipend
Health benefits
Dental benefits
Mental health budget
RRSP matching
401K
Pension scheme
Parental leave top-up
Arts and culture benefit
Fitness and wellness benefit
Workspace improvement credit
Education and learning stipend
Paid vacation
Home office stipend

Visa sponsorship

Not detected in the job text

Keywords

Office Manager
Security Coordinator
AI
Enterprise AI
PSPC
CSP
Canadian Security Intelligence Service
Security Screening
Access Control
Vendor Management
Logistics
Inventory Management
Reliability Status
Industrial Security
Government Contracts
Compliance
Event Planning
Facility Management
Slack
Onboarding

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