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Added 3 mins ago
OG
Administrative Assistant
OCI Group
Burlington, ON
- Full-time
Receiving Exhibits if the exhibit coordinator is unavailable
Added 3 mins ago
PG
HSE Coordinator
Plan Group Inc.
Mississauga, ON
- Full-time
Added 5 mins ago
HH
Case Management Coordinator
Hamilton Health Sciences
Hamilton, ON
- Full-time
The Case Management Coordinator is responsible for the adjudication of disability benefits for employees who are absent due to non-occupational illness or injury. They will support…
Added 5 mins ago
A
Sample Logistics Coordinator, Sample Management - 12-month contract
Altasciences
Laval, QC
- Full-time
…its employees in Quebec. Although as part of its francization program has taken all reasonable steps to avoid imposing the above-mentioned requirement. Fluency in English is an essential…
Added 5 mins ago
A
Quality Assurance Coordinator
Altasciences
Laval, QC
- Full-time
…its employees in Quebec. Although as part of its francization program has taken all reasonable steps to avoid imposing the above-mentioned requirement. Fluency in English is an essential…
Added 5 mins ago
A
Inventory Coordinator
Altasciences
Laval, QC
- Full-time
The Inventory Coordinator is responsible for supporting day-to-day receiving, stocking, replenishment, and inventory control activities within assigned storage areas to ensure reliable…
Added 5 mins ago
V
Plant Operations Coordinator Intern
Vylor
Chatham-Kent, ON · NA-CA-Chatham-Production
- Part-time
Currently enrolled in a Bachelor’s program in Agriculture, Agronomy, Agricultural Operations, Soil Science, Agriculture Systems Technology, Engineering, or a related field.
Added 5 mins ago
EG
Design Manager, Ductbank Package
Egis Group
Toronto, ON
- $125,000 to $175,000 CAD / year
- Full-time
Ensure that design submissions are complete, coordinated, technically robust, and aligned with program controls.
Added 13 mins ago
BB
Program Coordinator
Big Brothers Big Sisters of Wood Buffalo
Fort McMurray, AB
- $26 to $33 CAD / hour
- Full-time
- On-site
Program Coordinator* *Big Brothers Big Sisters of Wood Buffalo in Fort McMurray, AB* *2 Full-Time Positions | 37.5 Hours/Week | $26.00?$33.00/Hour* *Two Positions. One Mission.* As a…
Added 15 mins ago
AH
Coordinator, Community Engagement
Argonauts Holdings Limited Partnership
Toronto, ON · MLSE Launchpad
- Full-time
…LaunchPad, creating collaborative initiatives, overseeing positive program experiences for youth in programs, and maintaining the strong family culture we have at MLSE…
Added 15 mins ago
PS
Materials Coordinator
Primoris Services Corporation
Calgary, AB · Edmonton, AB · Fort McMurray, AB · CNRL
- Full-time
The Materials Coordinator is responsible for the coordination of site materials and incoming/outgoing shipments and will be the main contact for any Materials related questions (freight…
Added 18 mins ago
C
PT - Inlet Recovery Home - Residence Worker
Connective
Port Alberni, BC
- Internship
The Inlet Recovery Home is a Stabilization and Supported Recovery program that provides a structured, stable living environment for individuals in early recovery. The program provides…
Added 27 mins ago
CC
Conference Services Coordinator
Confederation Centre of the Arts
Charlottetown, PE
- Full-time
Reporting to the Catering and Conference Services Manager, the Conference Services Coordinator plays a key role in bringing event and conference spaces to life - preparing rooms,…
Added 30 mins ago
Coordinator, Marketing
Maison Birks
Montreal, QC
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Added 30 mins ago
SJ
Smoking Cessation Coordinator
St. Joseph's Healthcare Hamilton
Hamilton, ON · Charlton Campus
- Full-time
The Smoking Cessation Program Project Coordinator provides evidence‑informed counselling, education, and support to individuals seeking to reduce or quit commercial tobacco use. Using…
Added 49 mins ago
FH
Program Coordinator, Physician Quality Improvement (PQI)
Fraser Health Authority
Surrey, BC
- $32.43 to $46.62 CAD / hour
- Temporary
The Program Coordinator, Physician Quality Improvement (PQI) provides leadership and is responsible for supporting the PQI Initiative ensuring that the various physician projects are on…
Added 1 hour ago
BP
Inclusion & Behaviour Support Coordinator
BGC Prince County
Summerside, PE
- Full-time
The Inclusion & Behaviour Support Coordinator is responsible for creating and maintaining a safe, respectful, and welcoming environment for all members, staff, and visitors at BGC Prince…
Added 1 hour ago
SD
Merchandising Crew Associate
Shoppers Drug Mart
Winnipeg, MB
- Full-time
…From prescriptions to walk-in clinics, and a beloved loyalty program, we’re caring and supporting our customers in new ways every…
Added 1 hour ago
CI
Smart Play Float
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Report any incidents, accidents, or concerns to the Program Coordinator immediately.
Added 1 hour ago
SD
Specialist, Virtual Card Services
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- Full-time
…financial assistance programs, data management and acts as a coordinator for various projects. You will work closely with the program management team to deliver exceptional client…
Added 1 hour ago
SD
Manager, Acquisition Operations
Shoppers Drug Mart
Toronto, ON
- Full-time
…From prescriptions to walk-in clinics, and a beloved loyalty program, we’re caring and supporting our customers in new ways every…
Added 1 hour ago
Case Manager
Department of Families
Winnipeg, MB
Reporting to the Program Manager, this is a social services position within the Community Services and Supports Division of the Department of Families. The Residential Services Coordinator…
Added 1 hour ago
RM
Clinical Education Coordinator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Temporary
The Professional Practice department is currently seeking a Temporary Part-Time Clinical Education Coordinator to join their team. This position will primarily focus on the Medical Program…
Added 1 hour ago
OH
Care Coordinator - Temporary Float Position (Temporary)
Ontario Health atHome
Toronto, ON
- Full-time
As a Temporary Float Hospital Care Coordinator, you will assess and determine patient care needs and eligibility, provide access and referrals to community services, and engage with…
Added 1 hour ago
SI
Client Services Coordinator (LPN)
Shannex Incorporated
Halifax, NS
- Part-time
We are searching for a Client Services Coordinator (Licensed Practical Nurse) to join our Caritas Residence team based in Halifax, Nova Scotia

Cohere

Office Manager & Security Coordinator

Ottawa, ON, Canada

$115,000 to $140,000 CAD / year · Full-time

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Job details

Pay: $115,000 to $140,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Oct 8, 2026

Original job description

Who are we?

Cohere is the leading security-first enterprise AI company. We build cutting-edge foundation AI models and end-to-end products that are designed to solve real-world business problems.

We’re training and deploying frontier models for enterprises who are building AI systems. We believe that our work is instrumental to the widespread adoption of AI and we are looking for folks that want to be part of that.

We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. Cohere is a team of researchers, engineers, designers, and more, who are all passionate about their craft.

We are a global technology company headquartered in Toronto with key offices in London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul. Join us!

Role Overview: The Office Manager & Security Officer will serve as the primary point of contact for both day-to-day office operations and security protocol implementation for Cohere's Ottawa office. This hybrid role ensures seamless front-facing operations while maintaining compliance with Canadian industrial security standards for government contracts. The position combines administrative excellence with security expertise to create a welcoming, secure, and productive work environment.

Key Responsibilities:

Front-Facing Operations & Vendor Management:

Direct oversight of cleaners, food & beverage program, suppliers, and maintenance vendors
Coordinate room setups (snacks/water), manage external visitor logistics, and ensure office cleanliness/organization
Lead internal communication channels (Slack: #office-Ottawa, #celebrations) and disseminate company-wide updates
Handle shipping and logistics, including laptop distribution for new hires and managing returns

Security Compliance & Protocol Implementation:

Ensure compliance with security policies, procedures, and regulations for handling classified information aligned with PSPC and Contract Security Program (CSP) requirements
Oversee security screening processes for employees, contractors, and visitors
Enforce access controls, secure storage, and transmission protocols for sensitive materials
Report security incidents to relevant authorities (e.g., CSP, Canadian Security Intelligence Service) as required
Maintain accurate security records, including clearance coordination, training logs, and incident reports
Provide back up to the Company Security Officer

Office Management & Inventory:

Maintain food, office, and cleaning supply levels; track usage and reorder proactively
Conduct office tours and serve as primary in-person point of contact for new employees
Oversee incoming/outgoing mail and package handling
Provide on-site support for off-sites and events as needed, collaborating with hosting teams on security, access, onboarding, and guest logistics

Events, Culture & Community:

Organize monthly social events (e.g., Pride Party, holiday celebrations) and "moments of delight" for team morale
Manage event execution with security considerations for internal and external gatherings
Coordinate guest experiences and visitor logistics
Oversee mail management and package handling

Qualifications & Requirements:

Mandatory Requirements:

Canadian citizenship and current residency in Canada
Valid Reliability Status with familiarity with CSP/PSPC frameworks
2+ years of experience in security operations (government/industrial security preferred)

Preferred Qualifications:

Experience managing vendors, facilities, and office operations
Familiarity with government contract security requirements
Strong event planning and community engagement skills
Excellent communication and interpersonal abilities

Application Note: Only candidates meeting the citizenship and residency requirements will be considered. Candidates must be able to work in Ottawa and may be required to pass additional security screening for government contract compliance.

Full-Time Employees at Cohere enjoy these Perks:

A weekly lunch stipend of $75/£75 or equivalent in your local currency for lunch.
Full health and dental benefits, including a separate budget for mental health.
RRSP matching, 401K, Pension Scheme.
100% Parental Leave top-up for up to 6 months, for either parent.
Annual enrichment benefits:
Arts & culture, fitness/wellness, quality time, and a workspace improvement credit.
Education & learning stipend for conferences, courses, and coaching.

6 weeks of paid vacation (30 working days!)
Budget for traveling to other offices if you are remote, plus an annual company offsite.

How and Where We Work:

Cohere is remote-friendly, but we also have offices in Toronto, London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul with more opening soon.
For those in the office: a daily lunch program, plenty of snacks, and regular community and social events.
For those not near an office: a co-working benefit so you can work alongside others in your city.
Everyone receives a $500 home office stipend to set up your workspace properly.

If any of the above doesn’t line up exactly with your experience, we still encourage you to apply.

We strive to create an inclusive work environment for all; we welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, please submit an Accommodations Request Form, and we will work together to meet your needs.

We may use AI-enabled tools to screen and assess applicants against the criteria for this position. This helps our recruiters identify potentially qualified candidates, but it doesn't limit the applications our recruiters may review or consider.

Beware of Scams: Cohere will never ask for payment or third-party services (e.g., CV writing) as part of our hiring process. All legitimate roles are listed on the Cohere careers page and LinkedIn only, with all communications from Cohere employees coming from an @cohere.com or @cw.cohere email alias. If jobs are viewed on other sites then please verify these through our official careers page.

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More about this job

Responsibilities

The Office Manager & Security Coordinator will oversee daily office operations, vendor management, and event coordination in the Ottawa office. Additionally, they will ensure strict compliance with Canadian industrial security standards and manage security protocols for sensitive materials.

Requirements

Candidates must be Canadian citizens currently residing in Canada with a valid Reliability Status and familiarity with CSP/PSPC frameworks. A minimum of 2 years of experience in security operations is required for this position.

Skills

Office management
Security operations
Vendor management
Security compliance
Facility management
Event planning
Communication
Interpersonal skills
Logistics
Inventory management
Access control
Incident reporting
Security screening
Administrative support

Benefits

Weekly lunch stipend
Health benefits
Dental benefits
Mental health budget
RRSP matching
401K
Pension scheme
Parental leave top-up
Arts and culture benefit
Fitness and wellness benefit
Workspace improvement credit
Education and learning stipend
Paid vacation
Home office stipend

Visa sponsorship

Not detected in the job text

Keywords

Office Manager
Security Coordinator
AI
Enterprise AI
PSPC
CSP
Canadian Security Intelligence Service
Security Screening
Access Control
Vendor Management
Logistics
Inventory Management
Reliability Status
Industrial Security
Government Contracts
Compliance
Event Planning
Facility Management
Slack
Onboarding

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