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Added 12 mins ago
TS
Store Associate
The Salvation Army Canada and Bermuda Territory
Leduc, AB
- Part-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 27 mins ago
Senior Finance and Procurement Analyst
Government of Alberta
AB
The Alberta Public Service (APS) is taking a One Finance approach to the delivery of financial services. Financial services include the delivery of financial planning, reporting and…
Added 42 mins ago
HB
Director of Finance | Hotel PUR, Quebec, A Tribute Portfolio Hotel
Horseshoe Bay Resort
Quebec, QC
- Full-time
…the hotel by supplying management with guidance, training and support. The Director of Finance is also responsible for focusing on the profitability of the business, maintaining accurate…
Added 56 mins ago
GC
Chief Operating Officer
GlassRatner Canada
Toronto, ON · Greater Toronto Area, Canada
- Full-time
The organization is seeking an accomplished Chief Operating Officer (COO) to join its senior leadership team to lead the continued development and growth of its operations. Reporting to the…
Added 57 mins ago
O
Relationship Advisor
OPTrust
Toronto, ON
- Full-time
…The successful candidate will perform diverse functions to support the advancement of the CIO’s priorities and objectives for the investment division to ensure the ongoing strengthening of…
Added 1 hour ago
TS
Store Associate
The Salvation Army Canada and Bermuda Territory
Streetsville, ON
- Part-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 1 hour ago
TS
Store Associate
The Salvation Army Canada and Bermuda Territory
Mississauga, ON
- Part-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 1 hour ago
CU
Senior Philanthropy Officer, Major Gifts, TO
Canadian Unicef Committee
Toronto, ON
- $83,000 to $93,000 CAD / year
- Full-time
…and the International Programs team, the Senior Philanthropy Officer oversees development of compelling & customized proposals and stewardship of donors. With support from the Director of…
Added 1 hour ago
CU
Senior Philanthropy Officer, Major Gifts
Canadian Unicef Committee
BC · Toronto, ON
- $83,000 to $93,000 CAD / year
- Full-time
…and the International Programs team, the Senior Philanthropy Officer oversees development of compelling & customized proposals and stewardship of donors. With support from the Director of…
Added 1 hour ago
UC
Senior Philanthropy Officer, Major Gifts, TO
UNICEF Canada
Toronto, ON
- $83,000 to $93,000 CAD / year
- Full-time
…and the International Programs team, the Senior Philanthropy Officer oversees development of compelling & customized proposals and stewardship of donors. With support from the Director of…
Added 1 hour ago
UC
Senior Philanthropy Officer, Major Gifts
UNICEF Canada
Toronto, ON
- $83,000 to $93,000 CAD / year
- Full-time
…and the International Programs team, the Senior Philanthropy Officer oversees development of compelling & customized proposals and stewardship of donors. With support from the Director of…
Added 1 hour ago
O
Relationship Advisor
OPTrust
Toronto, ON
- Contract
…The successful candidate will perform diverse functions to support the advancement of the CIO’s priorities and objectives for the investment division to ensure the ongoing strengthening of…
Added 1 hour ago
UE
SENIOR HUMAN RESOURCES ASSISTANT
UN Environment Programme
Montreal, QC
- Full-time
…Human Resources Unit of the Administration and Operational Support Section Division of the SCBD. Under the overall guidance of the Head of the Administration Division and the direct…
Added 1 hour ago
Ag Innovation Specialist (Leader, SK)
Simplot
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Work with Ag Innovation Manager and Ag Innovation Senior Lead to support promotion and training for service to farmers and sales representatives.
Added 1 hour ago
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- Full-time
We're looking for a collaborative and detail-oriented individual to come on board as our Wealth Compliance Officer at Thrive Wealth Management and Aviso Wealth, for a temporary term, up to…
Added 1 hour ago
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Calgary, AB
- Full-time
…impacted by domestic violence, and providing trauma-informed support to promote safety, stability, and connection to resources. Through assessment, safety planning, crisis intervention,…
Added 1 hour ago
23084 - Senior Probation Officer - West Berkshire
Ministry of Justice UK
Windsor, ON
This is a management role within the National Probation Service (NPS).
Added 1 hour ago
D
Operations Officer
Dexian
Toronto, ON
- $21 to $22 CAD / hour
- Contract
We are seeking an Operations Officer to support day-to-day AML operations by reviewing and resolving data discrepancy and data incompleteness alerts.
Added 1 hour ago
SI
Vice President of Commercial Lines Operations
Schill Insurance Brokers Ltd.
Surrey, BC
- Full-time
…clear direction while creating alignment, accountability, and support leaders need to succeed. Reporting to the Chief Operating Officer, you strengthen performance, underwriting discipline,…
Added 1 hour ago
Product Manager
Dye & Durham Talent Team
Toronto, ON
…expertise. With clients that include major law firms, financial service institutions and government organizations in Canada, the United Kingdom, Ireland, South Africa and Australia, a…
Added 1 hour ago
SIA - Elections Deputy (h)
Alma Mater Society of Queen's University Inc.
Kingston, ON
In addition to providing wage-based service staff positions for students wanting employment, the AMS seeks to support the Society's broader objectives through the provisioning of a high…
Added 2 hours ago
AI
Bilingual Traffic Control Guard (Security license - English & French Required)
A.S.P. Incorporated
Toronto, ON
- Full-time
A.S.P. Incorporated has provided security and customer service solutions for over 20 years to Canadian clients. We employ in excess of 2000 employees and are a subsidiary of ICTS EUROPE,…
Added 2 hours ago
KC
Physiotherapist
KidsAbility Centre for Child Development
Kitchener, ON · Waterloo, ON
- Full-time
Every year, more than 22,000 children and youth access services across KidsAbility programs to support their growth, development, and well-being. Through innovative, family-centred…
Added 2 hours ago
Executive Assistant & Board Administrator
The Government of Nova Scotia
Halifax, NS
Under the direction of the Chief Executive Officer (CEO) of the Nova Scotia Apprenticeship Agency (NSAA), the Executive Assistant and Board Administrator (EA/BA) provides expert support and…
Added 2 hours ago
D&
Product Manager
Dye & Durham Corporation
Toronto, ON
- Full-time
…expertise. With clients that include major law firms, financial service institutions and government organizations in Canada, the United Kingdom, Ireland, South Africa and Australia, a…

Cohere

Office Manager & Security Coordinator

Ottawa, ON, Canada

$115,000 to $140,000 CAD / year · Full-time

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Job details

Pay: $115,000 to $140,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Oct 8, 2026

Original job description

Who are we?

Cohere is the leading security-first enterprise AI company. We build cutting-edge foundation AI models and end-to-end products that are designed to solve real-world business problems.

We’re training and deploying frontier models for enterprises who are building AI systems. We believe that our work is instrumental to the widespread adoption of AI and we are looking for folks that want to be part of that.

We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. Cohere is a team of researchers, engineers, designers, and more, who are all passionate about their craft.

We are a global technology company headquartered in Toronto with key offices in London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul. Join us!

Role Overview: The Office Manager & Security Officer will serve as the primary point of contact for both day-to-day office operations and security protocol implementation for Cohere's Ottawa office. This hybrid role ensures seamless front-facing operations while maintaining compliance with Canadian industrial security standards for government contracts. The position combines administrative excellence with security expertise to create a welcoming, secure, and productive work environment.

Key Responsibilities:

Front-Facing Operations & Vendor Management:

Direct oversight of cleaners, food & beverage program, suppliers, and maintenance vendors
Coordinate room setups (snacks/water), manage external visitor logistics, and ensure office cleanliness/organization
Lead internal communication channels (Slack: #office-Ottawa, #celebrations) and disseminate company-wide updates
Handle shipping and logistics, including laptop distribution for new hires and managing returns

Security Compliance & Protocol Implementation:

Ensure compliance with security policies, procedures, and regulations for handling classified information aligned with PSPC and Contract Security Program (CSP) requirements
Oversee security screening processes for employees, contractors, and visitors
Enforce access controls, secure storage, and transmission protocols for sensitive materials
Report security incidents to relevant authorities (e.g., CSP, Canadian Security Intelligence Service) as required
Maintain accurate security records, including clearance coordination, training logs, and incident reports
Provide back up to the Company Security Officer

Office Management & Inventory:

Maintain food, office, and cleaning supply levels; track usage and reorder proactively
Conduct office tours and serve as primary in-person point of contact for new employees
Oversee incoming/outgoing mail and package handling
Provide on-site support for off-sites and events as needed, collaborating with hosting teams on security, access, onboarding, and guest logistics

Events, Culture & Community:

Organize monthly social events (e.g., Pride Party, holiday celebrations) and "moments of delight" for team morale
Manage event execution with security considerations for internal and external gatherings
Coordinate guest experiences and visitor logistics
Oversee mail management and package handling

Qualifications & Requirements:

Mandatory Requirements:

Canadian citizenship and current residency in Canada
Valid Reliability Status with familiarity with CSP/PSPC frameworks
2+ years of experience in security operations (government/industrial security preferred)

Preferred Qualifications:

Experience managing vendors, facilities, and office operations
Familiarity with government contract security requirements
Strong event planning and community engagement skills
Excellent communication and interpersonal abilities

Application Note: Only candidates meeting the citizenship and residency requirements will be considered. Candidates must be able to work in Ottawa and may be required to pass additional security screening for government contract compliance.

Full-Time Employees at Cohere enjoy these Perks:

A weekly lunch stipend of $75/£75 or equivalent in your local currency for lunch.
Full health and dental benefits, including a separate budget for mental health.
RRSP matching, 401K, Pension Scheme.
100% Parental Leave top-up for up to 6 months, for either parent.
Annual enrichment benefits:
Arts & culture, fitness/wellness, quality time, and a workspace improvement credit.
Education & learning stipend for conferences, courses, and coaching.

6 weeks of paid vacation (30 working days!)
Budget for traveling to other offices if you are remote, plus an annual company offsite.

How and Where We Work:

Cohere is remote-friendly, but we also have offices in Toronto, London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul with more opening soon.
For those in the office: a daily lunch program, plenty of snacks, and regular community and social events.
For those not near an office: a co-working benefit so you can work alongside others in your city.
Everyone receives a $500 home office stipend to set up your workspace properly.

If any of the above doesn’t line up exactly with your experience, we still encourage you to apply.

We strive to create an inclusive work environment for all; we welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, please submit an Accommodations Request Form, and we will work together to meet your needs.

We may use AI-enabled tools to screen and assess applicants against the criteria for this position. This helps our recruiters identify potentially qualified candidates, but it doesn't limit the applications our recruiters may review or consider.

Beware of Scams: Cohere will never ask for payment or third-party services (e.g., CV writing) as part of our hiring process. All legitimate roles are listed on the Cohere careers page and LinkedIn only, with all communications from Cohere employees coming from an @cohere.com or @cw.cohere email alias. If jobs are viewed on other sites then please verify these through our official careers page.

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More about this job

Responsibilities

The Office Manager & Security Coordinator will oversee daily office operations, vendor management, and event coordination in the Ottawa office. Additionally, they will ensure strict compliance with Canadian industrial security standards and manage security protocols for sensitive materials.

Requirements

Candidates must be Canadian citizens currently residing in Canada with a valid Reliability Status and familiarity with CSP/PSPC frameworks. A minimum of 2 years of experience in security operations is required for this position.

Skills

Office management
Security operations
Vendor management
Security compliance
Facility management
Event planning
Communication
Interpersonal skills
Logistics
Inventory management
Access control
Incident reporting
Security screening
Administrative support

Benefits

Weekly lunch stipend
Health benefits
Dental benefits
Mental health budget
RRSP matching
401K
Pension scheme
Parental leave top-up
Arts and culture benefit
Fitness and wellness benefit
Workspace improvement credit
Education and learning stipend
Paid vacation
Home office stipend

Visa sponsorship

Not detected in the job text

Keywords

Office Manager
Security Coordinator
AI
Enterprise AI
PSPC
CSP
Canadian Security Intelligence Service
Security Screening
Access Control
Vendor Management
Logistics
Inventory Management
Reliability Status
Industrial Security
Government Contracts
Compliance
Event Planning
Facility Management
Slack
Onboarding

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