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Added 8 mins ago
RB
Senior Manager Operations, Tax Operations
Royal Bank of Canada
Toronto, ON
- Full-time
Industry Expertise – Securities/Financial Services regulatory and audit experience; knowledge of brokerage operations and vendor management
Added 23 mins ago
RF
Food & Service Innovation Strategic Sourcing Manager
Real Food For Real Kids
Toronto, ON
- Full-time
As the Strategic Sourcing Manager at Real Food for Real Kids, you will shape and execute the strategy behind off-the-shelf food, raw ingredients for RFRK-made recipes and products,…
Added 23 mins ago
A
Project Manager
Affinity
Vancouver, BC
- Contract
On behalf of our Healthcare Client, Affinity is seeking a Project Manager who has led the technology side of an office relocation, consolidation, new build, or fit-out end to end, including…
Added 23 mins ago
A
Project Manager III
Affinity
Richmond, BC
- Contract
On behalf of our public sector client, Affinity is seeking a Project Manager III who will be responsible for leading the design and implementation of complex, cross-functional business…
Added 23 mins ago
CC
AZ Driver Merchandiser
Coca-Cola Canada Bottling Limited
Brampton, ON
- Full-time
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Added 23 mins ago
Product Advisor - Jim Pattison Toyota Northshore
The Jim Pattison Auto Group
North Vancouver, BC
This role reports to the Sales Manager of the dealership.
Added 38 mins ago
TH
Merchandising Associate: Part Time (Mon- Fri / 6am - 3pm) - KAMLOOPS
The Home Depot
Kamloops, BC
- Part-time
Partner with store representative to conduct inspections of returned and damaged items for Return to Vendor.
Added 38 mins ago
CO
Facilities Specialist
Christie Ossington Neighborhood Centre
Toronto, ON
- Full-time
Reporting to the Facilities Manager, the Facilities Specialist provides technical, project, and operational support for the maintenance, improvement, and long-term sustainability of…
Added 38 mins ago
BS
Bilingual Food Service Manager
Bento Sushi
Saint-Bruno-de-Montarville, QC
- Up to $50,000 CAD / year
- Full-time
BILINGUAL FOOD SERVICE MANAGER / STORE MANAGER
Added 53 mins ago
PH
Lead, Replenishment and Distribution, Supply Chain
Provincial Health Services Authority
Cranbrook, BC
- Full-time
The Lead, Replenishment and Distribution reports to the Manager, Regional Distribution and is accountable for the day-to-day replenishment and distribution operations of a designated…
Added 53 mins ago
EC
Event Technical Lead- BMO Center, Calgary
Encore Canada
Calgary, AB
- Full-time
…customer satisfaction. This position reports to an Operations Manager, Operations Director, or Director of Event…
Added 53 mins ago
SR
MVOP IMIT Project Manager
Swim Recruiting
Vancouver, BC
- Contract
Contract opportunity leading technology readiness, vendor coordination and operational transition for a new administrative facility supporting a British Columbia healthcare organization.
Added 53 mins ago
Technology Consulting - Corporate, Commercial
EY
Toronto, ON · Montreal, QC
…and analytics transformation, core platform modernization, vendor selection, cloud adoption, digital channel transformation, and large-scale technology-enabled business transformation…
Added 53 mins ago
E
Environmental Services Manager
Extendicare
Winnipeg, MB · Beacon Hill Lodge
- Full-time
…with the residents, employees, managers, regional team and vendor partners • Respond with HEART - Hear, Empathize, Acknowledge, Respond,…
Added 1 hour ago
M&
Field Supervisor/Manager
MRBraz & Associates, LLC
Field, BC
- Full-time
…The ideal candidate will also have previous experience as a manager or supervisor, as well as experience in the refrigeration industry. Additionally, the candidate will represent the…
Added 1 hour ago
ES
Senior Site Reliability Engineer – AEM
Epsilon Solutions Ltd.
Toronto, ON
- Full-time
Senior Site Reliability Engineer – Adobe Experience Manager (AEM), CDN and Edge Delivery
Added 1 hour ago
B
Facility Manager III
BGIS
Vancouver, BC
- Full-time
…drive innovation for our clients’ businesses. Globally, we manager over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East,…
Added 1 hour ago
B
Facility Manager III - Future Opportunities
BGIS
Vancouver, BC
- Full-time
…drive innovation for our clients’ businesses. Globally, we manager over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East,…
Added 1 hour ago
S
Team Lead, Accounts Payable
SECURE
Calgary, AB
- Full-time
Reporting to the Senior Manager, AP & AR, the Team Lead, AP will play a key role within the Finance and Accounting team. This position will provide day-to-day leadership to the Accounts…
Added 1 hour ago
TH
Associé(e) à la réception de soir (temps plein)
The Home Depot
Canada
- Full-time
…use the store systems/tools to identify product, article and vendor information, product location and store layout to provide the most efficient and highest quality service to our…
Added 1 hour ago
TH
Merchandising Execution Associate Part-Time - 7058 St. Vital
The Home Depot
Canada
- Part-time
Partner with store representative to conduct inspections of returned and damaged items for Return to Vendor.
Added 1 hour ago
RO
Accounting Supervisor
Resorts of the Canadian Rockies
Kimberley, BC
- Full-time
…Full-time year-round position reporting to the People & Culture Manager. The Accounting Supervisor is responsible for overseeing daily accounting operations for the resort. This role…
Added 1 hour ago
MS
Territory Manager
Marks Supply Inc.
Barrie, ON
- Full-time
The Territory Manager is responsible for driving sales growth and market penetration by managing relationships with new and existing assigned customers. Key responsibilities include…
Added 1 hour ago
HR
Junior Accountant
Horizon Recruitment Inc
Vancouver, BC
- $50,000 to $60,000 CAD / year
- Full-time
Working directly with the Controller and Finance Manager, you will learn how accounting decisions support financial reporting, business planning, and leadership decisions. You will take…
Added 1 hour ago
MS
Territory Manager
Marks Supply Inc.
Burlington, ON
- Full-time
The Territory Manager is responsible for driving sales growth and market penetration by managing relationships with new and existing assigned customers. Key responsibilities include…

Cohere

Office Manager & Security Coordinator

Ottawa, ON, Canada

$115,000 to $140,000 CAD / year · Full-time

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Job details

Pay: $115,000 to $140,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Oct 8, 2026

Original job description

Who are we?

Cohere is the leading security-first enterprise AI company. We build cutting-edge foundation AI models and end-to-end products that are designed to solve real-world business problems.

We’re training and deploying frontier models for enterprises who are building AI systems. We believe that our work is instrumental to the widespread adoption of AI and we are looking for folks that want to be part of that.

We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. Cohere is a team of researchers, engineers, designers, and more, who are all passionate about their craft.

We are a global technology company headquartered in Toronto with key offices in London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul. Join us!

Role Overview: The Office Manager & Security Officer will serve as the primary point of contact for both day-to-day office operations and security protocol implementation for Cohere's Ottawa office. This hybrid role ensures seamless front-facing operations while maintaining compliance with Canadian industrial security standards for government contracts. The position combines administrative excellence with security expertise to create a welcoming, secure, and productive work environment.

Key Responsibilities:

Front-Facing Operations & Vendor Management:

Direct oversight of cleaners, food & beverage program, suppliers, and maintenance vendors
Coordinate room setups (snacks/water), manage external visitor logistics, and ensure office cleanliness/organization
Lead internal communication channels (Slack: #office-Ottawa, #celebrations) and disseminate company-wide updates
Handle shipping and logistics, including laptop distribution for new hires and managing returns

Security Compliance & Protocol Implementation:

Ensure compliance with security policies, procedures, and regulations for handling classified information aligned with PSPC and Contract Security Program (CSP) requirements
Oversee security screening processes for employees, contractors, and visitors
Enforce access controls, secure storage, and transmission protocols for sensitive materials
Report security incidents to relevant authorities (e.g., CSP, Canadian Security Intelligence Service) as required
Maintain accurate security records, including clearance coordination, training logs, and incident reports
Provide back up to the Company Security Officer

Office Management & Inventory:

Maintain food, office, and cleaning supply levels; track usage and reorder proactively
Conduct office tours and serve as primary in-person point of contact for new employees
Oversee incoming/outgoing mail and package handling
Provide on-site support for off-sites and events as needed, collaborating with hosting teams on security, access, onboarding, and guest logistics

Events, Culture & Community:

Organize monthly social events (e.g., Pride Party, holiday celebrations) and "moments of delight" for team morale
Manage event execution with security considerations for internal and external gatherings
Coordinate guest experiences and visitor logistics
Oversee mail management and package handling

Qualifications & Requirements:

Mandatory Requirements:

Canadian citizenship and current residency in Canada
Valid Reliability Status with familiarity with CSP/PSPC frameworks
2+ years of experience in security operations (government/industrial security preferred)

Preferred Qualifications:

Experience managing vendors, facilities, and office operations
Familiarity with government contract security requirements
Strong event planning and community engagement skills
Excellent communication and interpersonal abilities

Application Note: Only candidates meeting the citizenship and residency requirements will be considered. Candidates must be able to work in Ottawa and may be required to pass additional security screening for government contract compliance.

Full-Time Employees at Cohere enjoy these Perks:

A weekly lunch stipend of $75/£75 or equivalent in your local currency for lunch.
Full health and dental benefits, including a separate budget for mental health.
RRSP matching, 401K, Pension Scheme.
100% Parental Leave top-up for up to 6 months, for either parent.
Annual enrichment benefits:
Arts & culture, fitness/wellness, quality time, and a workspace improvement credit.
Education & learning stipend for conferences, courses, and coaching.

6 weeks of paid vacation (30 working days!)
Budget for traveling to other offices if you are remote, plus an annual company offsite.

How and Where We Work:

Cohere is remote-friendly, but we also have offices in Toronto, London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul with more opening soon.
For those in the office: a daily lunch program, plenty of snacks, and regular community and social events.
For those not near an office: a co-working benefit so you can work alongside others in your city.
Everyone receives a $500 home office stipend to set up your workspace properly.

If any of the above doesn’t line up exactly with your experience, we still encourage you to apply.

We strive to create an inclusive work environment for all; we welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, please submit an Accommodations Request Form, and we will work together to meet your needs.

We may use AI-enabled tools to screen and assess applicants against the criteria for this position. This helps our recruiters identify potentially qualified candidates, but it doesn't limit the applications our recruiters may review or consider.

Beware of Scams: Cohere will never ask for payment or third-party services (e.g., CV writing) as part of our hiring process. All legitimate roles are listed on the Cohere careers page and LinkedIn only, with all communications from Cohere employees coming from an @cohere.com or @cw.cohere email alias. If jobs are viewed on other sites then please verify these through our official careers page.

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More about this job

Responsibilities

The Office Manager & Security Coordinator will oversee daily office operations, vendor management, and event coordination in the Ottawa office. Additionally, they will ensure strict compliance with Canadian industrial security standards and manage security protocols for sensitive materials.

Requirements

Candidates must be Canadian citizens currently residing in Canada with a valid Reliability Status and familiarity with CSP/PSPC frameworks. A minimum of 2 years of experience in security operations is required for this position.

Skills

Office management
Security operations
Vendor management
Security compliance
Facility management
Event planning
Communication
Interpersonal skills
Logistics
Inventory management
Access control
Incident reporting
Security screening
Administrative support

Benefits

Weekly lunch stipend
Health benefits
Dental benefits
Mental health budget
RRSP matching
401K
Pension scheme
Parental leave top-up
Arts and culture benefit
Fitness and wellness benefit
Workspace improvement credit
Education and learning stipend
Paid vacation
Home office stipend

Visa sponsorship

Not detected in the job text

Keywords

Office Manager
Security Coordinator
AI
Enterprise AI
PSPC
CSP
Canadian Security Intelligence Service
Security Screening
Access Control
Vendor Management
Logistics
Inventory Management
Reliability Status
Industrial Security
Government Contracts
Compliance
Event Planning
Facility Management
Slack
Onboarding

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