Closed listing
Administrative Assistant
- Winnipeg, MB, Canada
- Greater Winnipeg Metropolitan Area, Canada
Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Job type
- Full-time
- Closing date
- Experience
- High school diploma or equivalent, with 1-2 years of experience in a receptionist or similar administrative role
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
Since 1958, Cole International has been a leader in logistics, providing seamless customs brokerage, freight forwarding, and trade consulting services. We are proud to serve clients across Canada, the U.S., and globally, ensuring their goods - and businesses - stay on the move. As part of our team, you'll contribute to a trusted and innovative company known for our people and personalized solutions.
Why You'll Love This Role
As an Administrative Assistant, you will be the welcoming face and voice of Cole International. This role offers a blend of administrative responsibilities and the opportunity to interact with various stakeholders, ensuring a smooth and professional environment for both employees and visitors. If you enjoy being part of a dynamic team that values trust, collaboration, and service, this is the place for you.
What We Offer
If you’re ready to take on a key role in supporting our office and making an impact at Cole International, we’d love to hear from you! When applying, be sure to include the hashtag #ColeCareers in your submission.
Why You'll Love This Role
As an Administrative Assistant, you will be the welcoming face and voice of Cole International. This role offers a blend of administrative responsibilities and the opportunity to interact with various stakeholders, ensuring a smooth and professional environment for both employees and visitors. If you enjoy being part of a dynamic team that values trust, collaboration, and service, this is the place for you.
What We Offer
- Competitive salary and benefits package
- Growth opportunities within a well-established and expanding company
- A positive, family-like work environment that emphasizes teamwork
- Ongoing support and training to help you succeed and develop your skills
- Welcome and Direct Visitors: Greet, assist, and direct visitors with a professional and friendly attitude
- Answer and Route Calls: Manage inbound calls, taking messages and redirecting as needed to ensure excellent communication
- Office Coordination: Assist in scheduling appointments, organizing meetings, and maintaining the reception area
- Correspondence Management: Distribute mail, dispatch couriers, and manage office supplies to keep operations running smoothly
- Security Awareness: Monitor visitor access and ensure security protocols are followed
- Administrative Support: Type forms, letters, and memos, and assist with payment processing and document management
- High school diploma or equivalent, with 1-2 years of experience in a receptionist or similar administrative role
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Excellent communication and interpersonal skills, with a strong customer service orientation
- Ability to manage multiple tasks with attention to detail and accuracy
- A team-player mentality with a positive, can-do attitude
- Comfortable working independently, with strong problem-solving skills
If you’re ready to take on a key role in supporting our office and making an impact at Cole International, we’d love to hear from you! When applying, be sure to include the hashtag #ColeCareers in your submission.
More about this job
Responsibilities
Welcome and direct visitors, manage incoming calls, coordinate appointments and meetings, and maintain the reception area. Distribute mail, dispatch couriers, monitor visitor access, manage office supplies, and provide administrative support with correspondence, payments, and documents.
Requirements
A high school diploma or equivalent and 1–2 years of experience in a receptionist or similar administrative role are required. Candidates should be proficient in Microsoft Office and demonstrate strong communication, customer service, organization, attention to detail, teamwork, and problem-solving skills.
Skills
- Visitor Reception
- Call Management
- Appointment Scheduling
- Meeting Coordination
- Mail Distribution
- Courier Dispatch
- Office Supplies Management
- Visitor Access Monitoring
- Security Protocols
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- Communication
- Customer Service
- Multitasking
- Document Management
Benefits
- Competitive Salary
- Benefits Package
- Growth Opportunities
- Ongoing Support and Training
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Transportation
- Logistics
- Customer Service & Support
Keywords
- Administrative Support
- Reception
- Customs Brokerage
- Freight Forwarding
- Trade Consulting
- Logistics
- Visitor Management
- Inbound Calls
- Appointment Scheduling
- Meeting Coordination
- Mail Distribution
- Courier Dispatch
- Office Supplies
- Visitor Access
- Security Protocols
- Payment Processing
- Document Management
- Microsoft Office
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- Customer Service
- Communication
- Problem-Solving