Marketing Project Coordinator

We are looking for an organized and proactive Marketing Project Coordinator to support its Production Team in managing high-volume marketing requests and deliverables. This role involves coordinating workflows, documenting project requirements in Jira, tracking schedules, liaising with print vendors, and supporting digital marketing updates.

The ideal candidate is detail-oriented, communicates clearly, builds relationships easily, and is comfortable coordinating multiple tasks while proactively following up on deadlines and outstanding requirements.

Key Responsibilities

• Project Intake & Coordination: Review incoming marketing requests and translate requirements into clearly documented Jira tasks and subtasks, including specifications, asset links, work codes, and milestones.
• Workflow & Schedule Tracking: Monitor task progress, track deadlines, identify scheduling risks or missing information, and follow up with stakeholders to keep deliverables on track.
• Print Production: Coordinate with external print vendors on materials such as postcards, signage, and direct mail, ensuring timely production and delivery.
• Digital Marketing Support: Review and coordinate digital requests, including intranet updates and email deployments, with a strong focus on accuracy and quality assurance.
• Stakeholder Communication: Work with cross-functional teams and internal partners to clarify requirements, resolve gaps, and maintain smooth project workflows.
• Brand & Quality Assurance: Help ensure marketing assets and content are accurate, consistent, and aligned with client's brand guidelines.

Required Skills & Qualifications

• Strong organizational skills and the ability to manage multiple requests and deadlines.
• Clear, proactive communication skills, including the confidence to ask questions and clarify requirements.
• Strong interpersonal skills and the ability to build relationships with stakeholders at different levels.
• High attention to detail, follow-through, and a proactive approach to identifying missing information or potential delays.

Preferred / Strong Assets

• Previous experience in marketing coordination, marketing operations, creative production, or project coordination.
• Experience using Jira for task management and workflow tracking.
• Proficiency with Google Workspace, including Docs, Sheets, and Drive.
• Exposure to print production, digital content updates, email deployments, or marketing asset coordination.

The Company offers a total rewards package in accordance with all applicable federal, provincial, and local laws and requirements. Benefit eligibility and offerings vary based on role, employment status, and work location.

For contractor positions, benefits are limited to those entitlements and protections required by applicable law, which may include (as applicable) vacation pay, public holidays, leaves of absence, and other legally mandated benefits or payments.

AI Disclosure:

We may use AI-enabled and/or automated tools to support parts of our recruitment process, including application screening, interview scheduling, and candidate communications. These tools are used to enhance consistency and efficiency. All hiring decisions involve human review and are not based solely on automated processing.

About Us:

Collabera is a leading Digital Solutions company providing software engineering solutions to the world’s most tech-forward organizations. With more than 25 years of experience, we have hired over 17000 employees across 60+ offices globally and currently place 10000+ professionals annually to support critical IT engagements at more than 500 client sites, 80% being the Fortune 500. {and 59% of the Fortune 50 (could use either stat)}

With Collabera, you

• Will get to work on numerous challenging and exciting projects, including UI/UX transformation, Blockchain, AI/Data Science, Cloud migrations, Cyber-Security and Engineering.

• At Collabera you have 80% chances of project extension or redeployment to other clients

• Will have endless opportunities to learn new technologies through our inhouse Training arm – Cognixia.