Office Operations Coordinator

Job Description

Daily Responsibilities – A Typical Day in This Role

• Foster the in-office employee experience by maintaining a welcoming environment and providing exceptional employee support.
• Coordinate and execute local team-building events and activations, managing vendor relationships and event budgets.
• Order and manage office supplies and groceries to proactively anticipate office requirements.
• Maintain office facilities, including coordinating repairs and maintenance in a timely manner by submitting tickets or liaising with building management when issues arise.
• Support local execution of group-wide initiatives, such as local employee onboarding, recruitment events, and hosted in-office ecosystem initiatives, partnering with events and cross-functional teams, as needed.
• Draft and manage effective internal communications to drive an effective flow of information across the team.
• Manage office tidiness and organization systems, ensuring a professional work environment.
• Identify and implement operational improvements to streamline office processes.

Project Name(s), if applicable:

Not specified.

Required Program/Technology/Software Knowledge

• Microsoft Suite
• Slack (Nice to have)

Must-Have Skills, Experience, and Qualifications

• Recent graduate in business administration, business management or relevant experience.
• 2–3 years relevant employee/customer support, office management, or event coordination experience.
• Keen interest in logistics, event coordination, office management, and administration.
• Comfortable managing vendor relationships and budgets.
• Strong interpersonal relationship skills.
• Ability to work efficiently and accurately with minimal supervision.
• Excellent organizational and time management skills.
• Ability to multitask and prioritize workload to meet deadlines.

The expected base salary range for this position is $22 – $24 per hour, depending on experience, skills, and internal equity.

The Company offers a total rewards package in accordance with all applicable federal, provincial, and local laws and requirements. Benefit eligibility and offerings vary based on role, employment status, and work location.

For contractor positions, benefits are limited to those entitlements and protections required by applicable law, which may include (as applicable) vacation pay, public holidays, leaves of absence, and other legally mandated benefits or payments.

We may use AI-enabled and/or automated tools to support parts of our recruitment process, including application screening, interview scheduling, and candidate communications. These tools are used to enhance consistency and efficiency. All hiring decisions involve human review and are not based solely on automated processing.