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Added 2 mins ago
MD
District Manager - NR Supervisor
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…implement all Divisional programs, policies, budgets, grants and operations for the South District of the Central Region. The position provides leadership for the Department as a member of…
Added 2 mins ago
M
Financial Operations Analyst, Payments (12 months term role)
Metrolinx
Toronto, ON
- Full-time
Our Payments (PRESTO) Finance Operations Department is seeking a Financial Operations Analyst, reporting to the Assistant Manager, Financial Reconciliations. This position performs a…
Added 2 mins ago
Extruder Tech
Cargill
Surrey, Brit
New, easy-to-apply options are available for this role: chat with our recruiting assistant Ana at careers.cargill.com or text CargillJobs to 60196
Added 17 mins ago
AC
Executive Assistant
Aston Carter
North Vancouver, BC
- $29.5 to $34 CAD / hour
- Contract
This Executive Assistant role supports a global retail capabilities team that brings technology, systems, and processes into retail stores and keeps the department running smoothly day to…
Added 17 mins ago
SE
Supervisor, Manufacturing Operations Management
Schneider Electric
Brossard, QC
- Full-time
As a Manufacturing Operations Supervisor in Brossard, you will be at the heart of this environment. You will lead production teams, coordinate resources and priorities, and work closely…
Added 17 mins ago
BR
Vice President of US Operations
Brodie Rec League
Toronto, ON
- Full-time
Brodie Operations runs every league night for Brodie Rec. League, supporting a rapidly growing sports brand operating across 30+ North American cities and serving more than 50,000 athletes.
Added 17 mins ago
SC
Regional Services Manager
Staples Canada
Saskatoon, SK
- Full-time
…leading initiatives that enhance customer engagement, streamline operations, and develop high-performing teams. The manager will create, communicate, and execute strategic plans in…
Added 32 mins ago
FH
People & Culture Assistant (Co-Op)
Fusion Homes
Guelph, ON
- $21 to $23 CAD / hour
- Internship
We’re looking for a People & Culture Assistant (Co-op) who’s passionate about supporting and empowering our most valuable resource – our people. You’re a curious, detail-oriented student…
Added 32 mins ago
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Executive Operations Assistant
IDRF (International Development and Relief Foundation)
Toronto, ON · North York, ON
- Full-time
IDRF is seeking an experienced Executive Operations Assistant to provide administrative, operational, and logistical support to its Chief Executive Officer (CEO).
Added 32 mins ago
CO
Student Research Assistant
College of New Caledonia
Prince George, BC
- Full-time
…CNC research faculty and staff involved in Research Forest operations or various CNC applied research projects. The incumbent will be expected to apply the skills acquired during their…
Added 32 mins ago
Administrative Assistant
First Nations Financial Management Board
North Vancouver, BC
Provide administrative support to the Corporate Services team and help keep daily operations running smoothly.
Added 32 mins ago
Lab Technical Assistant (BCGEU) - Casual - Flexible Shift- Burnaby, BC
LifeLabs
Burnaby, BC
As a Lab Technical Assistant, you will be responsible for the preparation, setup, and limited test processing of specimens in the laboratory, and help deliver better health outcomes for…
Added 32 mins ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Tsawwassen, BC
Added 32 mins ago
JUNIOR ASSISTANT MANAGER
Boutique La Vie En Rose
Sarnia, ON
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 32 mins ago
Administrative Assistant
Talent Acquisition - Achev
Mississauga, ON
The Administrative Assistant, reporting to the Manager, Career & Newcomer Services, will provide outstanding customer service and general administrative support to the Care Forward Project.…
Added 32 mins ago
YU
Facilities Assistant
Yorkville University
Toronto, ON
- Full-time
…commitments. Every member of our team – whether in teaching, operations, or technology – is dedicated to removing barriers and expanding access. Together, we deliver flexible,…
Added 48 mins ago
Management and Sales Trainee
Sherwin-Williams
Mississauga, ON
…philosophy, you will have the opportunity to progress into an Assistant Store Manager position upon successful completion of the initial 8-week…
Added 48 mins ago
Management and Sales Trainee
Sherwin-Williams
Burlington, ON
…philosophy, you will have the opportunity to progress into an Assistant Store Manager position upon successful completion of the initial 8-week…
Added 1 hour ago
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Operations Assistant - EXCEL - Bank/Finance
Collabera
Toronto, ON
- $20 to $22 CAD / hour
- Contract
Added 1 hour ago
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Assistant Store Manager - Promenades St-Bruno
Reitmans (Canada) Ltée/Ltd
Longueuil, QC · St-Bruno-de-Montarville, Québec
- Full-time
Reporting to the Store Manager, join a team where your leadership will truly make an impact! As an Assistant Store Manager, you’ll help drive daily operations while motivating your team,…
Added 1 hour ago
W
(CAN) Pharmacy Assistant
Walmart
Belleville, ON
- Part-time
The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient…
Added 2 hours ago
BL
Office Services Assistant
BC Legal Management Association
Vancouver, BC
- Other
We’re hiring a full-time Office Services Assistant to help keep our office running smoothly. The ideal candidate notices the details, keeps requests moving, and is ready to help. A…
Added 2 hours ago
ME
Assistant General Manager
MBS Equipment Company Canada
Burnaby, BC
- Full-time
The Assistant General Manager plays a key leadership role in supporting the General Manager with the overall operations of Western Canada. This position is responsible for fostering strong…
Added 4 hours ago
J
Administrative Assistant – Construction
JobsMedia.io
Mirabel, QC
- Full-time
At SIROY, we're looking for an administrative assistant who likes things to be clear, well-organized, and well-followed up on.
Added 4 hours ago
RP
Accounts Assistant
Roylo Partners
Toronto, ON
- Full-time
We're expanding our finance team and have an opening for an Accounts Assistant. This position offers the chance to gain experience across different client portfolios while working in a…

Collabera

Operations Assistant - EXCEL - Bank/Finance

Toronto, ON, Canada

$20 to $22 CAD / hour · Contract

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Job details

Pay: $20 to $22 CAD / hour
Job type: Contract
Apply by: Dec 3, 2026
Experience: 2–3+ years of financial services industry experience.
Posting language: English
Posted: Nov 3, 2026

Original job description

Note: Advanced Excel skills and financial services experience are mandatory. The manager will reject profiles that do not have both.

Job Description

Daily Responsibilities

Dealer Relations Support (50% of time)

Maintain dealer contacts with current and accurate information.
Draft and distribute dealer notices in a timely manner.
Review daily new salesperson reporting and email inquiries; ensure accurate system entry within SLA.
Monitor, flag, action, and file emails from the generic Dealer Relations inbox.
Respond promptly to dealer inquiries and requests via phone, email, and workflow tools.
Reconcile commission and trailer fee payments accurately and within agreed timelines.
Escalate complex issues to the senior management team.

Trust Accounting Reconciliation Support (50% of time)

Manage daily reconciliations and submit match/clear requests for outstanding items in TLM.
Ensure journal entries are submitted before deadlines using standard formatting.
Review outstanding breaks daily and address unresolved breaks to prevent exceeding clearing timelines.
Add notes, reason codes, and reassign breaks in TLM to appropriate Business Units for items outstanding 2 days over the net clearing period (NCP).
Attest daily to management that notes and reason codes are current on all items outstanding 2 days over NCP.
Conduct detailed investigations of outstanding items and submit supporting documentation to Business Units.
Follow up weekly with Business Units for progress updates on break clearing.
Record Expected Clearing Dates for long-standing breaks and provide periodic updates.
Identify cumbersome or outdated processes and recommend improvements.

Success Measures

Work completed on time and accurately.

Essential Program/Technology/Software Knowledge

Excel to do trust accounting reconciliation and create/update macros to improve processes.

Must-Have Skills, Experience, and Qualifications

2–3+ years of financial services industry experience.
Advanced Excel skills.
Strong communication, organizational, and prioritization skills.
Critical thinking and problem-solving abilities.
Ability to manage multiple competing priorities in a fast-paced environment.
Demonstrated relationship-building and interpersonal skills.
Collaborative mindset with growth orientation.
Adherence to outlined processes and complex procedures.

Nice-to-Have Skills, Experience, and Qualifications

Bilingualism (French and English).
Mutual Fund Back Office or Dealer Back Office operational experience.
Strong knowledge of the investment fund industry and Fundserv distribution network.

The expected base salary range for this position is $20 – $22 per hour, depending on experience, skills, and internal equity.

The Company offers a total rewards package in accordance with all applicable federal, provincial, and local laws and requirements. Benefit eligibility and offerings vary based on role, employment status, and work location.

For contractor positions, benefits are limited to those entitlements and protections required by applicable law, which may include (as applicable) vacation pay, public holidays, leaves of absence, and other legally mandated benefits or payments.

We may use AI-enabled and/or automated tools to support parts of our recruitment process, including application screening, interview scheduling, and candidate communications. These tools are used to enhance consistency and efficiency. All hiring decisions involve human review and are not based solely on automated processing.

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More about this job

Responsibilities

Support dealer relations by maintaining contact records, handling inquiries and notices, entering salesperson information, and reconciling commission and trailer fee payments. Perform daily trust accounting reconciliations in TLM, investigate and follow up on outstanding breaks, submit journal entries and supporting documentation, and recommend process improvements.

Requirements

Requires 2–3 or more years of financial services experience and advanced Excel skills, including the ability to use and improve macros. Candidates should also have strong communication, organizational, prioritization, problem-solving, and relationship-building skills, and be able to manage competing priorities while following complex procedures.

Skills

Advanced Excel
Financial Services Experience
Trust Accounting Reconciliation
Dealer Relations
Commission Reconciliation
Journal Entries
TLM
Email Management
Communication
Organization
Prioritization
Critical Thinking
Problem-Solving
Relationship Building
Process Improvement
Attention to Detail

Visa sponsorship

Not detected in the job text

Keywords

Advanced Excel
Macros
Financial Services
Trust Accounting
Reconciliation
Dealer Relations
TLM
Journal Entries
Commission Payments
Trailer Fees
Mutual Funds
Dealer Back Office
Fundserv
Business Units
Outstanding Breaks
Net Clearing Period
Reason Codes
Expected Clearing Dates
Process Improvement
Workflow Tools

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