OPERATIONS COORDINATOR FOR THE SCHOOL ORGANISATION
- Montréal-Ouest, QC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
As the Operations Coordinator of the School Organization, you are responsible for coordinating the activities of the School Organization Department as well as providing administrative support to the academic, academic progression, and registrar sectors. You manage a team of administrative technicians and ensure the smooth running of administrative operations while promoting the development of your team's skills.
Responsibilities
Benefits
Responsibilities
- Acts as a reference person for the academic sector regarding the compliance of the faculty assignment process. This includes defining the needs for teaching staff, aligning academic teams with the organization's objectives, and coordinating efforts to ensure optimal and compliant assignments according to established policies;
- Ensures the standardized and consistent application of policies, regulations, and procedures related to assignments and acts as a reference person to resolve more complex issues;
- Uses intelligent or operational platforms to ensure that pre-entered data is adequate and guarantees the compliance of assignments;
- Allocates the necessary human and material resources for the conduct of teaching activities;
- Follows up with the payroll service, validating, and signing teachers' contracts in collaboration with the administrative technicians of the OS;
- Manages a team of administrative technicians and ensures the smooth running of administrative operations while promoting the development of the team's skills;
- Ensures the adequate dissemination of information regarding the requirements of procedures related to their sector of activity;
- Oversees quality assurance and ensures continuous improvement of the processes and services offered in their sector of activity;
- Performs any other related tasks.
- Degree in administration, management, or a related field;
- Experience in coordination or administrative management, preferably in the education sector;
- Knowledge of project management tools and office software;
- Proficiency with measurement and data collection tools: Comfortable with Excel and other office software, and interested in data analysis and continuous improvement;
- Proficiency in French language (spoken and written);
- Professional proficiency in English language (spoken and written).
Benefits
- Permanent full-time position;
- Group insurance, including EAP and telemedicine;
- Retirement Savings Plan;
- Health & Wellness Program.
More about this job
Responsibilities
Coordinate the School Organization Department and provide administrative support to academic, academic progression, and registrar functions. Manage administrative technicians, oversee compliant faculty assignments and related contracts, allocate resources, and improve the quality and consistency of administrative processes.
Requirements
A degree in administration, management, or a related field and experience in coordination or administrative management are required; education-sector experience is preferred. Candidates should know project management tools and office software, be comfortable with Excel and data analysis, and have professional proficiency in spoken and written French and English.
Skills
- Administrative Coordination
- Administrative Management
- Team Management
- Staff Assignment Compliance
- Policy and Procedure Application
- Resource Allocation
- Contract Validation
- Payroll Coordination
- Quality Assurance
- Process Improvement
- Project Management Tools
- Excel
- Office Software
- Data Analysis
- French Language Proficiency
- English Language Proficiency
Benefits
- Group Insurance
- Employee Assistance Program
- Telemedicine
- Retirement Savings Plan
- Health and Wellness Program
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Education
- Management & Leadership
Keywords
- School Organization
- Higher Education
- Administrative Coordination
- Administrative Management
- Academic Administration
- Faculty Assignments
- Assignment Compliance
- Teaching Staff
- Policy Compliance
- Administrative Procedures
- Project Management Tools
- Excel
- Office Software
- Data Analysis
- Data Collection
- Resource Allocation
- Payroll Coordination
- Teacher Contracts
- Team Management
- Quality Assurance
- Continuous Improvement
- French
- English