Executive assistant jobs in Canada (833 jobs)

Find executive assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 6, 2026

Hiring at a glance

View jobs

Open jobs: 833
Employers: 563

Advertised starting pay

Average starting payCAD / year: $71,075Across 123 listings
Average starting payCAD / hour: $34.24Across 43 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%11 listings
Hybrid: 29%241 listings
On-site: 70%580 listings

Not specified: <1% (1 listing)

Employers hiring include RI-MUHC | Research Institute of the MUHC | #rimuhc (16), Government of Alberta (12), Scotiabank (11).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Executive assistant jobs in Canada

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Added 4 months ago
Executive Assistant
Government of Alberta
Edmonton, Alberta
Added 4 months ago
Executive Assistant
Government of Alberta
Edmonton, Alberta
Added 4 months ago
A
Executive Assistant
ARC'TERYX
Vancouver, British Columbia
- Full-time
As an Executive Assistant within our Supply Chain organization, you will support specific Senior Leadership within our function. You’re a master in the art of organization, with a…
Added 4 months ago
MS
Executive Assistant
Maxxit Systems Inc
Toronto, Ontario
- $60,000 to $70,000 CAD / year
- Full-time
The Executive Assistant is responsible for a wide variety of administrative duties in support of the Chief Executive Officer (CEO), Chief Operation Office and other members of the senior…
Added 5 months ago
S
Executive Assistant
Sagard
Toronto, Ontario
- Full-time
Added 5 months ago
Executive Assistant
Speer Technologies Inc
Toronto, Ontario
We're looking for a highly organized and proactive Executive Assistant to support our senior leadership team. This role sits at the heart of how our executives operate - spanning calendar…
Added 5 months ago
SH
Executive Assistant (House Manager)
Sage Haus
Etobicoke, Ontario
- $70,000 to $75,000 CAD / year
- Full-time
Job Title: Executive Assistant (House Manager)
Added 6 months ago
CA
Executive Assistant
Colleges and Institutes Canada
Ottawa, ON
- $69,965 to $85,643 CAD / year
- Full-time
WE ARE LOOKING FOR TWO (2) EXECUTIVE ASSISTANTS AND THE POSSIBILITY OF CREATING AN ELIGIBILITY LIST FOR FUTURE NEEDS.
Added 1 month ago
UH
Kainaiwa Children’s Services Corporation | Executive Assistant
UpSourced HR
AB · Standoff, Alberta
- Full-time
Added 6 months ago
ON
Constituency Assistant
Ontario NDP Caucus
Niagara Falls, Ontario
- Full-time
Added 6 months ago
QC
Executive Assistant
Q-Block Computing
Ottawa, Ontario
- $55,000 to $75,000 CAD / year
- Full-time
Added 6 months ago
Executive Assistant
destinationone Consulting
Surrey, British Columbia
destinationone is pleased to partner with the Monark Group to recruit a highly organized, detail-driven Executive Assistant who will support the CEO and President. In this dynamic,…

No more jobs.

Colleges and Institutes Canada

Executive Assistant

Ottawa, ON, Canada

$69,965 to $85,643 CAD / year · Full-time

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Job details

Pay: $69,965 to $85,643 CAD / year
Job type: Full-time
Experience: Minimum 3 years of experience in:
Posting language: English
Posted: May 7, 2026

Original job description

WE ARE LOOKING FOR TWO (2) EXECUTIVE ASSISTANTS AND THE POSSIBILITY OF CREATING AN ELIGIBILITY LIST FOR FUTURE NEEDS.

Join Our Dynamic Team at Colleges and Institutes Canada (CICan)!

Are you ready to make a difference in the world of education? At Colleges and Institutes Canada, we’re on the lookout for passionate, innovative, and driven individuals to join our team. If you’re eager to contribute to a vibrant community and work to strengthen Canada’s publicly supported colleges, institutes, CEGEPs, and polytechnics, we want to hear from you!

Why Choose Us?

Impactful Work: Be part of a mission-driven organization dedicated to advocacy for colleges and institutes across Canada. 
Collaborative Environment: Work alongside a diverse team of professionals who are as committed to excellence as you are. 
Innovative Culture: Embrace a culture that values creativity, innovation, and forward-thinking solutions. 
Salary: Obtain a highly competitive compensation

Ready to Take the Next Step? Don’t miss out on the chance to be part of something extraordinary!

ROLE OVERVIEW

The Executive Assistant (EA) provides administrative assistance to aid in the planning, co-ordination and management of the day-to-day operations and activities of the Executive and of the Division. Acts as coordinator and secretary for various committees and working groups and is required to arrange logistics, prepare and distribute agendas and minutes, ensure that decisions are followed up on in a timely fashion, and that issues are brought to the attention of the Executive or the appropriate Division management member. Collaborates with other Divisions to ensure effective and efficient information flow. Deals with high level contacts inside and outside of CICan. Advises the Division management on the administrative implications of new or revised policies; administers and oversees the financial budgets of the Executive; assists in the co-ordination of employee/labour relations’ matters for the assigned Division; and performs other duties as assigned.

MINIMUM REQUIREMENTS

Education:

Diploma from a post-secondary institution in Administration or an equivalent combination of education and experience.

Experience:

Minimum 3 years of experience in:

Dealing with high level contacts, internal and external to an organization;
The preparation of a variety of documents, reports,correspondence and presentations;

Making travel arrangements;
Writing at a professional level in both French and English;
Developing office procedures;
Developing workplans and forecasting budgetary requirements; 
Working with the following software: Office 365 suite and financial reporting systems such asMicrosoftDynamics365Business Central(BC)

Knowledge:

Office administration procedures and processes; 
Human resources, financial and administrative processes and practices; 
Microsoft Office Suite;
Project Management principles;
Information management principles and practices;
Canadian educational sector.
Artificial Intelligence (AI)tools and its applications

Language: Bilingual - English and French

COMPENSATION : $69,965 to $85,643

STATUS: Full-time (non-unionized position)

LOCATION: 301 ‑ 350 Sparks St, Ottawa, Ontario K1R 7S8

WORKING CONDITIONS:

Hybrid work environment with weekly presence required in the office
Ability to travel within Canada and internationally

Open to: CICan employees and external applicants

How to apply :

Interested candidates should submit a cover letter and résumé in a PDF format by May 21, 2026 at 11:59 p.m. EST

CICan is an equal opportunity employer and values diversity in its workforce. We recognize that diverse teams generate unique solutions, ideas, and perspectives. Therefore, we welcome and encourage applications from women, persons with disabilities, BIPOC (Black, Indigenous, and People of Colour) individuals, and people of all sexual orientations and gender identities.

Do not hesitate to contact Human Resources at 613-746-2222 ext 3191 if you require alternative arrangements to submit your application. CICan provides accommodation during all parts of the hiring process, upon request. If contacted to proceed with the selection process, please advise us if you require any accommodation.

Colleges and Institutes Canada does not use artificial intelligence (AI) to screen, assess, or select applicants. However, please be aware that some third-party tools we utilize in our recruiting and selection process may incorporate AI technology.

We thank all candidates for their interest, however, only those selected to continue in the selection process will be contacted.

CICan’s offices in Ottawa are located on the traditional and unceded territory of the Algonquin Anishinaabe Nation.

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More about this job

Responsibilities

Provides administrative support for the planning and management of day-to-day operations for the Executive and Division. Acts as a coordinator for committees, managing logistics, agendas, minutes, and financial budgets.

Requirements

Requires a post-secondary diploma in Administration and at least 3 years of experience dealing with high-level contacts and professional writing in English and French. Proficiency in Office 365 and financial reporting systems is essential.

Skills

Administrative Assistance
Committee Coordination
Budget Management
Bilingualism (English/French)
Office 365
Project Management
Information Management
Professional Writing
Travel Arrangement
Human Resources Processes
Financial Reporting
AI Tools Application
Office Procedure Development
Workplan Development
Stakeholder Management

Benefits

Competitive Compensation

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Colleges and Institutes Canada
Office 365
Bilingual
French
English
Budgeting
Project Management
Information Management
Canadian Educational Sector
Artificial Intelligence
Administrative Procedures
Labour Relations
Financial Reporting
Committee Coordination

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