Jobs in Canada

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Added 1 hour ago
EC
Senior Product Manager, Ad Relevance
eBay Canada
Toronto, ON
- Full-time
- Hybrid
Join a team of passionate thinkers, innovators, and dreamers - and help us connect people and build communities to create economic opportunity for all.
Added 1 hour ago
BS
Client Success Manager
Blackline Safety
Calgary, AB
- Full-time
Our team at Blackline Safety is growing! As a people-driven technology company, with a mission to make sure every worker returns home safely, we drive innovation, practice resiliency,…
Added 1 hour ago
IE
Sr. Specialist, Procurement Project Management
IMAX Enhanced | Streaming & Consumer Technology
Mississauga, ON
- Full-time
IMAX is seeking a Senior Procurement Project Specialist to join our Global Procurement team. Reporting to the Senior Manager, Global Procurement, this role will lead complex Direct and…
Added 1 hour ago
IE
Sr. Manager, Tax Audit & Risk
IMAX Enhanced | Streaming & Consumer Technology
Mississauga, ON
- Full-time
IMAX is seeking a Senior Manager, Tax Audit & Risk to join our Finance team at our Sheridan Park office in Mississauga. Reporting to the Vice President, Tax, this role will play a critical…
Added 1 hour ago
NB
Banking Advisor
National Bank of Canada
Kamloops, BC
- Full-time
Our team values passionate people and bold ideas. We work together to ensure our clients reach their goals and colleagues do what they love. We rely on our colleagues to share knowledge and…
Added 2 hours ago
BS
Senior Cybersecurity Engineer
Blackline Safety
Calgary, AB
- Full-time
Our team at Blackline Safety is growing! As a people-driven technology company, with a mission to make sure every worker returns home safely, we drive innovation, practice resiliency,…
Added 2 hours ago
C-
Technical Sales and Field Service Engineer
Captiveaire - Region 114 Western PA
Ottawa, ON
- Full-time
Two to three full days per week in the office working on bids, one to two days on job sites, and dedicate another day to developing the territory
Added 2 hours ago
C-
Technical Sales and Field Service Engineer
Captiveaire - Region 114 Western PA
Saskatoon, SK
- Full-time
Two to three full days per week in the office working on bids, one to two days on job sites, and dedicate another day to developing the territory
Added 4 hours ago
PS
Human Resources Coordinator
Polaryn Solutions Inc.
Dartmouth, NS
- Full-time
…access to critical infrastructure. Leveraging its networks and mission-driven platform, COVE connects investors, innovators, industry, and the research community to drive cutting-edge…
Added 4 hours ago
Vice President, Flight Operations
Flair Airlines Ltd.
Toronto, ON
…we're all about offering real value. As we continue to expand our network, increase flight frequencies, and introduce more services, we’re looking for passionate team members to help us in…
Added 4 hours ago
MD
Employment Consultant/Job Developer
Manitoulin-Sudbury DSB
Chapleau, ON
- $36.85 CAD / hour
- Full-time
We are currently looking for a driven individual to join our team as a Temporary Full-Time Employment Consultant/Job Developer within our Integrated Human Services Department for a term up…
Added 5 hours ago
SENIOR PROGRAM ADIVISOR, MEMBER ENGAGEMENT & STRATEGIC ANALYSIS
Colleges and Institutes Canada
Ottawa, ON
…Canada, we’re on the lookout for passionate, innovative, and driven individuals to join our team. If you’re eager to contribute to a vibrant community and work to strengthen Canada’s…
Added 5 hours ago
CA
Executive Assistant
Colleges and Institutes Canada
Ottawa, ON
- Full-time
…Canada, we’re on the lookout for passionate, innovative, and driven individuals to join our team. If you’re eager to contribute to a vibrant community and work to strengthen Canada’s…
Added 5 hours ago
CA
Executive Assistant/HR Coordinator - Temp Mar 31 2027
Colleges and Institutes Canada
Ottawa, ON
- Full-time
- Temporary
…Canada, we’re on the lookout for passionate, innovative, and driven individuals to join our team. If you’re eager to contribute to a vibrant community and work to strengthen Canada’s…
Added 5 hours ago
MP
Specialist, Continuous Improvement
Mother Parkers Tea & Coffee
Mississauga, ON
- Full-time
We are one of the largest tea and coffee manufacturers in North America, with a mission to create a better beverage experience for our customers. As a leading customer solutions provider to…
Added 5 hours ago
Analytics & AI Solutions Lead
Mother Parkers Tea & Coffee
Mississauga, ON
We are one of the largest tea and coffee manufacturers in North America, with a mission to create a better beverage experience for our customers. As a leading customer solutions provider to…
Added 5 hours ago
BG
Service Technician
BV GLAZING
Burnaby, BC
- $65,000 to $75,000 CAD / year
To support our continued growth and success, BVGlazing is seeking an energetic and self-motivated Service Technician / Glazier to join our Service team. In this role, you will work closely…
Added 5 hours ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
At Husky TechnologiesTM, our success is based on your success. Our ability to keep our customers in the lead is based on building the strongest team possible.
Added 6 hours ago
WM
Operations specialist (part-time, second shift)
Waste Management Canada
Forest, ON
- $23 CAD / hour
- Part-time
Join a collaborative team that invests in leadership, development and helping employees succeed at every stage of their careers.
Added 6 hours ago
Sales Manager – Corporate Groups, SMERF and Association
Easton's Group of Hotels Inc.
Markham, ON
…relationship‑building abilities, and excellent attention to detail to join our team as a Sales Manager – Corporate Groups, SMERF and…
Added 6 hours ago
PA
Systems Integration Manager
PROVINCIAL AEROSPACE LTD
St. John's, NL
- Full-time
PAL Aerospace is searching for an experienced Systems Integration Manager to join our team based in St. John’s, NL.
Added 6 hours ago
D
Registered Dental Hygienist - Impressions Dental Centres
Dentist
Madoc, ON
- Temporary
Are you a driven, compassionate Registered Dental Hygienist eager to make a difference in a supportive, team-oriented environment? At Impressions Dental Centres in Madoc, Ontario, we’re…
Added 6 hours ago
EG
Night Auditor
Easton's Group of Hotels Inc.
Toronto, ON
- Full-time
Easton’s team believes that excellence is achievable only in an environment that embraces and promotes Equity, Diversity & Inclusion (ED&I). Our company is challenging the way we work,…
Added 6 hours ago
Bilingual Account Specialist
Questrade
AB · Toronto, ON · Québec, QC
Work-life balance in a hybrid environment with at least 3 days in office
Added 7 hours ago
Vice President, Finance & Business Operations
Make-A-Wish Canada / Rêves d'enfants Canada
Toronto, ON
To meet this challenge, we’ve launched our new three-year strategic plan - Wishes Are Medicine: One Team, One Mission - focused intentionally on financial sustainability, mission impact,…

Executive Assistant

Ottawa, ON, Canada

COMPENSATION : $69,965 to $85,643 STATUS: Full-time (non-unionized position) LOCATION: 301 ‑ 350 Sparks St, Ottawa, Ontario K1R 7S8 · Full-time

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Job details

Pay: COMPENSATION : $69,965 to $85,643 STATUS: Full-time (non-unionized position) LOCATION: 301 ‑ 350 Sparks St, Ottawa, Ontario K1R 7S8
Job type: Full-time
Experience: Minimum 3 years of experience in:
Posting language: English
Posted: May 8, 2026

Original job description

WE ARE LOOKING FOR TWO (2) EXECUTIVE ASSISTANTS AND THE POSSIBILITY OF CREATING AN ELIGIBILITY LIST FOR FUTURE NEEDS.

Join Our Dynamic Team at Colleges and Institutes Canada (CICan)!

Are you ready to make a difference in the world of education? At Colleges and Institutes Canada, we’re on the lookout for passionate, innovative, and driven individuals to join our team. If you’re eager to contribute to a vibrant community and work to strengthen Canada’s publicly supported colleges, institutes, CEGEPs, and polytechnics, we want to hear from you!

Why Choose Us?

Impactful Work: Be part of a mission-driven organization dedicated to advocacy for colleges and institutes across Canada. 
Collaborative Environment: Work alongside a diverse team of professionals who are as committed to excellence as you are. 
Innovative Culture: Embrace a culture that values creativity, innovation, and forward-thinking solutions. 
Salary: Obtain a highly competitive compensation

Ready to Take the Next Step? Don’t miss out on the chance to be part of something extraordinary!

ROLE OVERVIEW

The Executive Assistant (EA) provides administrative assistance to aid in the planning, co-ordination and management of the day-to-day operations and activities of the Executive and of the Division. Acts as coordinator and secretary for various committees and working groups and is required to arrange logistics, prepare and distribute agendas and minutes, ensure that decisions are followed up on in a timely fashion, and that issues are brought to the attention of the Executive or the appropriate Division management member. Collaborates with other Divisions to ensure effective and efficient information flow. Deals with high level contacts inside and outside of CICan. Advises the Division management on the administrative implications of new or revised policies; administers and oversees the financial budgets of the Executive; assists in the co-ordination of employee/labour relations’ matters for the assigned Division; and performs other duties as assigned.

MINIMUM REQUIREMENTS

Education:

Diploma from a post-secondary institution in Administration or an equivalent combination of education and experience.

Experience:

Minimum 3 years of experience in:

Dealing with high level contacts, internal and external to an organization;
The preparation of a variety of documents, reports,correspondence and presentations;

Making travel arrangements;
Writing at a professional level in both French and English;
Developing office procedures;
Developing workplans and forecasting budgetary requirements; 
Working with the following software: Office 365 suite and financial reporting systems such asMicrosoftDynamics365Business Central(BC)

Knowledge:

Office administration procedures and processes; 
Human resources, financial and administrative processes and practices; 
Microsoft Office Suite;
Project Management principles;
Information management principles and practices;
Canadian educational sector.
Artificial Intelligence (AI)tools and its applications

Language: Bilingual - English and French

COMPENSATION : $69,965 to $85,643

STATUS: Full-time (non-unionized position)

LOCATION: 301 ‑ 350 Sparks St, Ottawa, Ontario K1R 7S8

WORKING CONDITIONS:

Hybrid work environment with weekly presence required in the office
Ability to travel within Canada and internationally

Open to: CICan employees and external applicants

How to apply :

Interested candidates should submit a cover letter and résumé in a PDF format by May 21, 2026 at 11:59 p.m. EST

CICan is an equal opportunity employer and values diversity in its workforce. We recognize that diverse teams generate unique solutions, ideas, and perspectives. Therefore, we welcome and encourage applications from women, persons with disabilities, BIPOC (Black, Indigenous, and People of Colour) individuals, and people of all sexual orientations and gender identities.

Do not hesitate to contact Human Resources at 613-746-2222 ext 3191 if you require alternative arrangements to submit your application. CICan provides accommodation during all parts of the hiring process, upon request. If contacted to proceed with the selection process, please advise us if you require any accommodation.

Colleges and Institutes Canada does not use artificial intelligence (AI) to screen, assess, or select applicants. However, please be aware that some third-party tools we utilize in our recruiting and selection process may incorporate AI technology.

We thank all candidates for their interest, however, only those selected to continue in the selection process will be contacted.

CICan’s offices in Ottawa are located on the traditional and unceded territory of the Algonquin Anishinaabe Nation.

Apply on workforcenow.adp.com About employer

More about this job

Responsibilities

The Executive Assistant will coordinate day-to-day operations for the Executive and the Division, arrange committee logistics, and prepare agendas and minutes. The role also manages high-level contacts and administers the Executive's budget.

Requirements

Candidates need a post-secondary diploma in administration or equivalent experience, plus at least 3 years of experience with high-level contacts, documents, travel, budgeting and Microsoft Office 365. Bilingual English and French at a professional writing level is required.

Skills

Microsoft Office 365
Microsoft Office Suite
financial reporting systems
budget forecasting
workplan development
office procedures
document preparation
report writing
presentation preparation
travel arrangements
committee coordination
meeting minutes
agenda preparation
information management
project management
human resources processes
labour relations coordination
stakeholder communication
bilingual writing in English and French
artificial intelligence tools

Keywords

Executive Assistant
administrative assistant
executive administration
Office 365
Microsoft Office
Business Central
financial reporting
budget administration
project management
committee coordination
minutes
travel arrangements
bilingual
French
English
postsecondary
education sector
artificial intelligence tools

Seniority

Mid level

Tools

Office 365
Microsoft Office Suite

Languages

English
French

Fields of study

Administration

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Work requirements

Jobs in Canada