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Added 19 mins ago
A
Bilingual Transfers Administrator
Aviso
Toronto, ON
- $46,000 to $55,000 CAD / year
- Full-time
Reporting to the Supervisor, Transfers, the Bilingual Transfers Administrator is responsible for daily processing of transfers, reviews and approvals and dealing with escalated items. The…
Added 6 hours ago
Administrative Assistant - Schools
The Muslim Association of Canada
Mont-Royal, QC
Reporting Structure: This position reports directly to the Principal/Administrator. The responsibilities of the Administrative Assistant will include, but are not limited to:
Added 6 hours ago
MS
Warehouse Supervisor Drape and Events
MPI San Diego Chapter (MPISD)
Toronto, ON
- Part-time
Reporting to the Senior Operations Manager, the Warehouse Supervisor – Drape & Events is responsible for overseeing warehouse operations related to drape and event inventory, ensuring…
Added 6 hours ago
MG
Technical Analyst, Database
Michael Garron Hospital
Toronto, ON
- Full-time
Reporting to the IT Manager – Technical and Client Services, the Technical Analyst is responsible for the effective provisioning, installation, configuration, operation, security, access…
Added 9 hours ago
WB
Senior Administrative Assitant
Whistler Blackcomb
Whistler, BC
- Temporary
This position provides department administration, office oversight, Company compliance, and purchasing support. Administrator of Patrol database record-keeping program, which includes…
Added 11 hours ago
BC
Executive Finance Administrator
BELFOR CANADA INC.
Burnaby, BC · Windsor, ON
- $60,000 to $70,000 CAD / year
- Full-time
The Administrator is responsible for providing administrative, accounting, financial, and executive support to ensure efficient business operations. With a primary focus on Accounts…
Added 12 hours ago
P
Office Manager and Controller
Phantom
Kitchener, ON
- Full-time
…management responsibilities will transition back to the existing administrator following their return from maternity leave, allowing the position to focus fully on financial management and…
Added 13 hours ago
P
Human Resources Payroll Administrator
PartsAvatar.ca
Montreal, QC
- Full-time
Assist with audits, reporting, and HR documentation.
Added 15 hours ago
C
Payroll Administrator
CarePartners
London, ON · Waterloo, ON
- Full-time
We are currently looking for someone to join our team in the role of Payroll Administrator. This is a full-time role, based out of our Waterloo corporate office.
Added 16 hours ago
MU
Dean, Faculty of Health and Community Studies - Faculty of Health and Community Studies
MacEwan University
AB · Edmonton, AB
- Volunteer
Reporting to the Provost & Vice-President, Academic, the Dean, Health and Community Studies is the chief academic and operational leader of the Faculty and is responsible for its academic…
Added 16 hours ago
K
Consultant/Senior Consultant - ServiceNow Solution Developer
KPMG
Ottawa, ON · Toronto, ON · Boisbriand, QC · Brossard, QC · Montreal, QC · Quebec, QC
- Full-time
ServiceNow Certified System Administrator (CSA)
Added 16 hours ago
CF
Payroll Administrator
Crunch Fitness Canada Corporate
Cambridge, ON
- $60,000 to $70,000 CAD / year
- Full-time
We’re looking for a detail-oriented, accountable, and solutions-driven Payroll Administrator who takes pride in accuracy and ownership. This role is ideal for someone who thrives in a…
Added 18 hours ago
DC
Manager, Campus Security Operations and Systems
Douglas College
New Westminster, BC
- Full-time
Reporting to the Director, Safety, Security & Risk Management, the Manager will provide leadership for contracted security operations, crime prevention, investigations, incident response,…
Added 18 hours ago
AC
D365 F&O Functional Analyst
Aston Carter
Richmond, BC
- Contract
3+ years of hands-on experience with D365 Finance & Operations as a functional analyst, administrator, or support lead, or at least 2+ years with strong prior ERP experience.
Added 18 hours ago
BM
Assistant Manager, Snow School - Winter - Full-Time
Blue Mountain Resort
The Blue Mountains, ON
- Full-time
Assist Administrator Supervisor to provide daily support of all Snow School employees; ensure the accuracy and timeliness of Payroll, support point of sale development and product…
Added 18 hours ago
WC
Business Intelligence Database Developer
Workers Compensation Board of Manitoba
Winnipeg, MB
- Full-time
Contributes to standards and frameworks for data modelling, data integration/ETL and reporting and ensure these are being consistently used in the design and development of all relevant…
Added 19 hours ago
K
Construction Site Administration
Kiewit
AB · Edmonton, AB
- Full-time
Kiewit Energy Canada is seeking a Construction Site Administrator to support operations at our Edmonton Mod Yard. This role is embedded in an active construction environment and is critical…
Added 20 hours ago
UC
Coordinator, People & Culture
Upper Canada Collage
Toronto, ON
- $55,622 to $73,004 CAD / year
- Full-time
Serve as the department's lead administrator and internal champion for ADP Workforce Now, ensuring the integrity, accuracy, and confidentiality of employee data;
Added 21 hours ago
CU
Dean, Education
Concordia University of Edmonton
AB · Edmonton, AB
- Full-time
Reporting to the Provost & Vice President Academic, the Dean, Education is responsible for the Master of Education in Educational Leadership (MEd EL) program, Bachelor of Education (After…
Added 21 hours ago
CU
Dean, Arts
Concordia University of Edmonton
AB · Edmonton, AB
- Full-time
Reporting to the Provost & Vice President Academic, the Dean, Arts provides strategic leadership for all academic, research, and administrative functions within the Faculty. The Dean is…
Added 21 hours ago
Supply Chain & Customer Administrator - Hybrid
Okanagan Specialty Fruits
Summerland, BC
The Supply Chain & Customer Administrator is the day-to-day point of contact for customer orders and outbound shipping, providing administrative and data support to the Supply Chain team:…
Added 21 hours ago
Studio Treasury Administrator
Blue Ant Media Inc.
Toronto, ON
The Studio Treasury Administrator is responsible for the daily execution of treasury operations. This includes managing bank portals (both domestic and international), executing payments…
Added 22 hours ago
A
Procurement Student – Winter 2027
AtkinsRéalis
Mississauga, ON
- Full-time
Reporting to the Procurement Manager, the Procurement Student is responsible for complex administrative support duties in all procurement systems. They provide support to Buyers, Order…
Added 22 hours ago
Warehouse Administrator
Infracon Construction Inc.
Logan Lake, BC
We are seeking a detail-oriented and organized Warehouse Administrator to join our Care & Preservation team at Highland Valley Copper. This multi-year construction project is expected to…
Added 22 hours ago
Office Administrator
Harvest Operations Corp.
Calgary, AB
Harvest Operations is currently recruiting an Office Administrator, reporting to the Manager, Human Resources and Corporate Services. The Office Administrator is the first point of contact…

Colliers Project Leaders

Project Administrator

Toronto, ON, M5J 2V1, Canada

$58,965 to $69,371 CAD / year · Full-time

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Job details

Pay: $58,965 to $69,371 CAD / year
Job type: Full-time
Apply by: Oct 16, 2027
Posting language: English
Posted: Oct 16, 2026

Original job description

Overview

Do you want to contribute to projects shaping Canada?

Colliers Project Leaders is a team committed to projects that make a difference in our communities and for the people who live there.

We deliver capital project solutions that strengthen the built environment, partnering with our clients to bring critical infrastructure and complex building projects to life.

We’ve led over 20,000+ projects that:

Make cities more livable
Enhance workplaces
Create spaces people want to return to
Improve patient care
Deliver clean drinking water
Build a sustainable future

And so much more.

This is where you come in. We’re looking for people to join our team who are passionate about creating more sustainable, resilient and inclusive communities.

If this kind of work resonates with you, you’re in the right place.

Your role

We are looking for a Project Manager to join our team in Toronto!

The Project Administrator plays an important role in supporting the successful delivery of projects by coordinating administrative activities, maintaining project documentation, supporting project controls, and helping ensure project teams have the information and resources they need to operate effectively.

This role is well suited to an organized, detail-oriented professional who enjoys working in a collaborative project environment, managing multiple priorities, and supporting teams through all stages of project delivery.

To be successful in this role you will be able to demonstrate experience supporting projects varying in scope and complexity with depth in building and facilities project in healthcare, education and commercial mixed-use environments.

Responsibilities

Provide day-to-day administrative and coordination support to project teams.
Maintain organized and accurate project files, records, correspondence, and documentation in accordance with project and company requirements.
Coordinate project meetings, including preparing agendas, distributing materials, recording minutes, and tracking action items.
Support the preparation and distribution of project reports, presentations, status updates, and other project deliverables.
Support project schedules, trackers, logs, and other project management tools to ensure information remains current and accurate.
Assist with document control, including coordinating reviews, approvals, submissions, and distribution of project documents.
Coordinate communications between project team members, consultants, contractors, clients, and other stakeholders.
Maintain project contact lists, distribution lists, and other project databases.
Assist with onboarding new project team members and coordinating access to project systems and resources.
Track project action items, decisions, deliverables, and deadlines and follow up with team members as required.
Support procurement and contract administration activities as required.
Assist with the preparation of presentations and materials for client and project team meetings.
Identify opportunities to improve administrative processes, templates, and project workflows.
Perform other project and administrative duties as required.

Qualifications

2+ years of experience in project administration, project coordination, or a related administrative role, preferably within the construction, infrastructure, engineering, architecture, real estate, or professional services sectors.
Post-secondary education in business administration, project management, construction management, or a related field is considered an asset.
Strong organizational skills and the ability to manage multiple priorities and deadlines.
Excellent attention to detail and a high degree of accuracy.
Strong written and verbal communication skills.
Proficiency with Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint.
Experience working with project management, document management, or financial systems is an asset.
Ability to work effectively both independently and as part of a multidisciplinary team.
Strong interpersonal skills and a professional, client-service-oriented approach.
Demonstrated ability to take initiative, anticipate project team needs, and follow through on commitments.
Experience in a consulting, construction, or project delivery environment is an asset.

Expected Compensation: $58,965 – $69,371 per year (CAD)

Don’t have every single qualification?We know that some people are less likely to apply for a job unless they are a perfect match. At Colliers Project Leaders, we’re not looking for “perfect matches.” We’re looking to welcome people to our diverse, inclusive, and authentic workplace. So, if you’re excited about this role but don’t have every single qualification, we encourage you to apply anyway. Whether it’s this role or another one, you may be just the right candidate.

What you can expect:

An opportunity to truly impact our communities
A flexible work environment
A comprehensive onboarding experience
Significant professional development, training, and a mentorship program
A paid volunteer day
An environment where people feel welcome, heard and included, regardless of their differences
And much more!

Join our team of difference-makers and help shape the growth of dynamic communities.

Disclaimer

Disclaimer

Colliers Project Leaders is part of Colliers (NASDAQ, TSX: CIGI), a leading diversified professional services and investment management company, with more than 18,000 professionals operating in 63 countries.

We are an equal opportunity employer and welcome applications from all qualified individuals. If you require accommodation throughout the recruitment process, please contact the assigned Talent Acquisition Business Partner.

Artificial Intelligence (AI) Use:We may use technology tools to assist in screening applications for keywords or qualifications. However, final selection decisions are made by our hiring team through human review and interviews.

Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.

Apply About employer

More about this job

Responsibilities

Provide administrative and coordination support to project teams, maintaining project records, coordinating meetings and communications, and keeping schedules, trackers, and project documents current. Support reporting, document control, onboarding, procurement and contract administration, and follow-up on project actions, decisions, deliverables, and deadlines.

Requirements

Requires at least two years of experience in project administration, project coordination, or a related administrative role; experience in construction, infrastructure, engineering, architecture, real estate, or professional services is preferred. Strong organization, attention to detail, communication, Microsoft Office proficiency, teamwork, initiative, and follow-through are expected; relevant post-secondary education is an asset.

Skills

Project Administration
Project Coordination
Project Documentation
Document Control
Meeting Coordination
Project Reporting
Schedule and Tracker Management
Stakeholder Communication
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Organizational Skills
Attention to Detail
Contract Administration
Process Improvement

Benefits

Flexible Work Environment
Professional Development and Training
Mentorship Program
Paid Volunteer Day

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Project Coordination
Project Management
Capital Projects
Construction
Infrastructure
Engineering
Architecture
Real Estate
Healthcare Facilities
Education Facilities
Commercial Mixed-Use
Project Documentation
Document Control
Project Controls
Project Schedules
Project Trackers
Project Reporting
Meeting Minutes
Action Items
Stakeholder Communications
Procurement
Contract Administration
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Consulting
Process Improvement

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