administrative assistant
- Victoria, BC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Overview
Languages
English
Education
3 years to less than 5 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
Computer and technology knowledge
Security and safety
Health benefits
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for newcomers and refugees
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
3 years to less than 5 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
- Coordinate the flow of information within the team
- Direct staff
- Motivate staff
- Train staff
- Establish and implement policies and procedures
- Train other workers
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Advise senior management
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Provide customer service
- Maintain and manage digital database
- 3-4 people
Computer and technology knowledge
- Google Docs
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Word
- SharePoint
- Social Media
- Adobe Acrobat Reader
- Google Drive
- Electronic mail
- Medical
Security and safety
- Criminal record check
- Vulnerable sector check
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
- Work with minimal supervision
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Client focus
- Reliability
- Time management
- Adaptability
- Dependability
- Quick learner
Health benefits
- Dental plan
- Health care plan
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for newcomers and refugees
- Participates in a government or community program or initiative that supports newcomers and/or refugees
- Participates in a government or community program or initiative that supports youth employment
- Participates in a government or community program or initiative that supports Veterans
- Participates in a government or community program or initiative that supports Indigenous people
- Participates in a government or community program or initiative that supports mature workers
- Participates in a government or community program or initiative that supports members of visible minorities
More about this job
Responsibilities
Coordinate HR department activities, recruitment strategies, information flow, and staff training and supervision. Handle appointments, communications, employee inquiries, office supplies, filing systems, correspondence, customer service, and digital databases.
Requirements
Requires a college, CEGEP, or other non-university certificate or diploma from a one- to two-year program and 3 to less than 5 years of experience. The role calls for strong communication, organization, multitasking, judgment, adaptability, reliability, and the ability to work independently under pressure and meet tight deadlines.
Skills
- Human Resources Coordination
- Recruitment Planning
- Staff Supervision
- Staff Training
- Policy Implementation
- Appointment Scheduling
- Telephone Communication
- Customer Service
- Records Management
- Database Management
- Google Docs
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft Word
- SharePoint
Benefits
- Dental Plan
- Health Care Plan
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Human Resources
- Management & Leadership
- Customer Service & Support
- Healthcare
Keywords
- Human Resources
- Recruitment Strategies
- Staff Supervision
- Staff Training
- Policy Implementation
- Appointment Scheduling
- Customer Service
- Employee Relations
- Information Filing Systems
- Digital Database
- Google Docs
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft Word
- SharePoint
- Social Media
- Adobe Acrobat Reader
- Google Drive
- Electronic Mail
- Medical Terminology
- Criminal Record Check
- Vulnerable Sector Check