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Added 6 hours ago
SD
Director of Estimation and Preconstruction
SAWW Developments
Vancouver, BC
- Full-time
…while driving business growth across British Columbia.This is a senior leadership role for an accomplished estimating professional with extensive experience working for established…
Added 6 hours ago
Business Analyst
Public Service Delivery
Winnipeg, MB
…implementation, and maintenance of IT enhancements that meet client and staff needs. Investigate and analyze problems or issues raised by staff and clients, determine appropriate actions,…
Added 19 hours ago
B
Trading Enablement Specialist
BMO
Toronto, ON
- Full-time
Escalates complex or unresolved customer situations to senior managers as required.
Added 23 hours ago
A
Senior Wealth Advisor
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Innisfail, AB · Red Deer, AB · Rocky Mountain House, AB
- Full-time
…and resources of an award-winning financial institution. As a Senior Financial Advisor at ATB Wealth, you aren’t just managing portfolios - you are crafting legacies. You are the architect…
Added 23 hours ago
A
Senior Wealth Advisor
ATB
Grande Prairie, AB
- Full-time
…and resources of an award-winning financial institution. As a Senior Financial Advisor at ATB Wealth, you aren’t just managing portfolios - you are crafting legacies. You are the architect…
Added 1 day ago
R
Commercial FX Advisory Sales
RBC
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- Full-time
FX Risk Solutions Sales is responsible for developing and strengthening client relationships through the delivery of customized foreign exchange risk management solutions. This…
Added 1 day ago
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Senior Emergency Management Advisor (H2Safety)
SGS
Calgary, AB
- $90,000 to $140,000 CAD / year
- Full-time
The Senior Emergency Management Advisor is a senior subject matter expert (SME) and client relationship lead at H2Safety. The Advisor provides regulatory and technical direction on…
Added 1 day ago
GO
Business Analyst
Government of Manitoba
Winnipeg, MB
- Full-time
…implementation, and maintenance of IT enhancements that meet client and staff needs. Investigate and analyze problems or issues raised by staff and clients, determine appropriate actions,…
Added 1 day ago
S
Senior Emergency Management Advisor (H2Safety)
SGS
Calgary, AB
- $90,000 to $140,000 CAD / year
- Full-time
The Senior Emergency Management Advisor is a senior subject matter expert (SME) and client relationship lead at H2Safety. The Advisor provides regulatory and technical direction on…
Added 1 day ago
BB
Représentant(e) principal(e) des services techniques en magasin / Senior Store Technical Service Representative
Best Buy Canada
NS
- Full-time
You’ll love it here! We are hiring immediately for a senior store technical service representative, which we call a senior in-store agent. In this role, you will provide technical support…
Added 1 day ago
RB
Commercial FX Advisory Sales
Royal Bank of Canada
Toronto, ON
- Full-time
FX Risk Solutions Sales is responsible for developing and strengthening client relationships through the delivery of customized foreign exchange risk management solutions. This…
Added 1 day ago
S
Director of Training (H2Safety)
SGS
Calgary, AB
- $90,000 to $140,000 CAD / year
- Full-time
…Incident Command System (ICS) training and programs built to client-specific requirements, manages the department budget and instructor capacity, and works with Sales and senior leadership…
Added 1 day ago
S
Director of Training (H2Safety)
SGS
Calgary, AB
- $90,000 to $140,000 CAD / year
- Full-time
…Incident Command System (ICS) training and programs built to client-specific requirements, manages the department budget and instructor capacity, and works with Sales and senior leadership…
Added 1 day ago
R
Commercial FX Advisory Sales
RBC
Toronto, ON
- Full-time
FX Risk Solutions Sales is responsible for developing and strengthening client relationships through the delivery of customized foreign exchange risk management solutions. This…
Added 1 day ago
MI
Bilingual Senior Specialist, HR Service Delivery– Full Time 12-Month Contract
Mackenzie Investments
Toronto, ON · Greater Toronto Area, Canada
- Full-time
The Role: Bilingual Senior Specialist, HR Service Delivery – 12-month contract. As a member of our Human Resources, HR Service Delivery team at IGM, you will be joining a highly…
Added 1 day ago
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Audit Manager I, Non-Financial Risk (1225)
TD
Toronto, ON
- Full-time
Provide subject matter expertise and/or input to audit projects/initiatives as a representative for area of specialization identify key risks and identify opportunities where controls are…
Added 1 day ago
R&
Audit Manager 2
Robertson & Company Ltd.
Toronto, ON
- Full-time
Our client is a leading financial services organization focused on regulatory compliance, risk management, and audit excellence. They are committed to maintaining strong governance…
Added 1 day ago
TP
Sales Supervisor- Safety & Compliance
Team Power Solutions
Saskatoon, SK
- Full-time
Proactively prospect and initiate client outreach (MS Teams, phone, email, selective face-to-face engagements).
Added 1 day ago
KS
Senior Inside Sales Representative - GTA
Kinetic Search Group
Aurora, ON
- $75,000 to $80,000 CAD / year
- Full-time
As investment in electrification, renewable energy, grid expansion, and infrastructure modernization accelerates, our client seeks an experienced Senior Inside Sales Representative to own…
Added 1 day ago
R&
Executive Assistant III
Robertson & Company Ltd.
Toronto, ON
- Contract
Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management,…
Added 1 day ago
B
Territory representative
BMR
ON · Ottawa, Ontario
- Full-time
The Dealer Services Department is looking for a key person to join its team. Reporting to the Senior Director, Dealer Services, the primary role of the Territory Representative consists of…
Added 1 day ago
VC
Regional Medical Director, Renal
Vancouver Coastal Health
Vancouver, BC
- Part-time
Reporting jointly through the Vice President, Medical and Academic Affairs to the Senior Executive Team and through the Executive Director to BC Renal, the Regional Medical Director, Renal…
Added 1 day ago
SC
Food Service Worker (PT Contract) - 6290A
Starling Community Services
Waterloo, ON
- Part-time
The above tasks are representative but not all-inclusive.
Added 1 day ago
LS
Technical Customer Service Representative - Permanent - 19565
LRO Staffing
Ottawa, ON
- Full-time
Our private sector client, a well-established Ottawa manufacturer of custom precision sheet metal products and assemblies, is seeking a motivated Technical Customer Service Representative.…
Added 1 day ago
Administration Office Assistant
Commissionaires Nova Scotia
Bedford, NS
…Office Assistant is responsible for working with Human Resources Senior Administrator to accurately maintain administration for employee files, security clearances and benefits, along with…

Commissionaires Nova Scotia

Administration Office Assistant

Bedford, NS, B4A 0C2, Canada

Pay rate: $40,000 - $45,000

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Job details

Pay: Pay rate: $40,000 - $45,000
Posting language: English
Posted: Oct 19, 2026

Original job description

Commissionaires Nova Scotia (CNS) is the province’s leading provider of security, safety, training, and identification services and only not-for-profit security provider. As part of the Canadian Corps of Commissionaires, we are proud to provide meaningful employment opportunities for veterans of the Canadian Armed Forces and RCMP, their families, and others who want to contribute to the safety and well-being of Nova Scotians.

Recognized with the 2025 Canadian Outstanding Security Performance Award (OSPA) for Outstanding Partnership, Commissionaires is committed to delivering high-quality services while creating a workplace where our people can build meaningful and rewarding careers.

We are currently seeking an organized, detail-oriented, and service-focused Administration Office Assistant to join our People and Culture team. This role supports the day-to-day administration of employee files, ensuring accurate records, timely processing, and responsive support to employees and the team. The Administrative Office Assistant is responsible for working with Human Resources Senior Administrator to accurately maintain administration for employee files, security clearances and benefits, along with assisting commissionaires and clients.

WHAT WE OFFER

A sought-after employer and community partner, we can help you achieve your goals through challenging work, professional development, and career advancement opportunities. We strive to continually improve and leverage technology in the security industry across Nova Scotia.

Join the 2025 OSPA Award winning team and benefit from:

Competitive pay rate
Health, drug, and dental benefits
Life and accident insurance
Annual vacation leave, plus up to 3 paid personal days per year
Sick Days
Paid Federal Holidays
Commissionaires Retirement Savings Program (RRSP/TFSA matching)
Annual paid loyalty award
Education assistance funds and family scholarship programs
Advancement opportunities within a large, national organization

Key Responsibilities:

Administer and maintain the HR Information System (BambooHR), ensuring accurate employee records, reporting, and appropriate employee and manager access.
Ensure the accurate input, maintenance, confidentiality, and secure storage of employee personnel files in both electronic and hard-copy formats.
Coordinate and manage employee onboarding and offboarding processes, including documentation, system updates, and employee communications.
Respond to and direct employee and client inquiries, providing timely and professional support.
Serve as the Alternate Company Security Officer (ACSO), administering employee security clearance processes in accordance with federal government requirements.
Process and maintain security clearances, including new applications, upgrades, renewals, transfers, and cancellations through the appropriate federal government systems.
Monitor and manage the day-to-day administration of employee security clearances, ensuring compliance, accuracy, and timely processing.
Maintain confidentiality of sensitive employee and security-related information and records.
Support the Senior HR Administrator with HR projects, initiatives, and day-to-day administrative responsibilities.
Provide backup support for the Senior HR Administrator during absences, ensuring continuity of HR operations.
Perform a variety of general HR and administrative duties as required to support organizational objectives.

Skills and Abilities: (Minimum Required)

Administration experience [required]
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) [required]
Ability to obtain a Government of Canada NATO Secret Clearance (required)
Ability to handle sensitive information with confidentiality and professionalism.
Strong attention to detail and organizational skills.
Consistent focus on continuous improvement and service excellence
Excellent communication and interpersonal skills both verbal and written.
Excellent customer service orientation and problem-solving abilities.
High-level of motivation and ability to learn new skills / content quickly.

Preferred Skills:

3+ years of experience in administration / assistant or HR coordination.
Experience with HR systems,PSPC Security Information Management System and benefits platforms.
Analytical mindset with the ability to interpret data.

Working Conditions

Pay rate: $40,000 - $45,000

This is a Head Office staff position working 0800-1600 Monday to Friday. In certain instances, some overtime or travel may be required.

Located at the Commissionaires Nova Scotia Headquarters (229 Damascus Road, Bedford)

READY TO JOIN US?

Our goal is to create an inclusive, diverse workplace representative, at all job levels, of the citizens we serve. At Commissionaires, we support, value, and respect the different views, cultures, and experiences of our employees, clients, business partners, and community members. We welcome applicants who identify as Indigenous/Aboriginals, or African Nova Scotians and/or Other Racially Visible Persons, or Persons with Disabilities, or Persons who identify in the 2SLGBTQ+ community, or others who reflect the diversity of Nova Scotian communities. If you are a member of one of these equity groups, you are encouraged to self-identify on your cover letter or during the application process.

We thank all applicants for their interest, but only those chosen for an interview will be contacted.

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More about this job

Responsibilities

The Administration Office Assistant manages employee files, security clearances, and HR information systems while supporting the People and Culture team. They also coordinate onboarding and offboarding processes and provide professional support to employees and clients.

Requirements

Candidates must have administration experience and proficiency in Microsoft Office Suite. The role requires the ability to obtain a Government of Canada NATO Secret Clearance and handle sensitive information with confidentiality.

Skills

Administration
Microsoft Office Suite
BambooHR
Security clearance administration
Data entry
Record keeping
Onboarding
Offboarding
Customer service
Communication
Problem-solving
Confidentiality
Attention to detail
Organizational skills
Analytical mindset

Benefits

Health insurance
Drug benefits
Dental benefits
Life insurance
Accident insurance
Annual vacation leave
Paid personal days
Sick days
Paid federal holidays
Retirement savings program
RRSP matching
TFSA matching
Loyalty award
Education assistance
Family scholarship programs

Visa sponsorship

Not detected in the job text

Keywords

Administration
HR Information System
BambooHR
Security Clearance
NATO Secret Clearance
Personnel Files
Onboarding
Offboarding
Microsoft Excel
Microsoft Word
Microsoft Outlook
PSPC Security Information Management System
Human Resources
Compliance
Data Management
Customer Service
Security Services
Not-for-profit
Administrative Support
Record Maintenance

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