Find work in Canada.

524,081 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 10 mins ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Cambridge, ON
- Full-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 10 mins ago
Retail Sales & Delivery Associate
Fire & Flower Inc.
Spruce Grove, AB
…position is responsible for engaging guests with knowledgeable, professional service in-store while also ensuring orders are delivered safely, accurately, and in a timely manner. Acting as…
Added 11 mins ago
PV
Practice Manager
P3 Veterinary Partners
Kamloops, BC
- Full-time
…(dental), ophthalmology, physio, chiro, accounting, or a related professional service focused on customer service are also encouraged to…
Added 11 mins ago
SE
network technical specialist
Sherwood Electromotion Inc.
Concord, ON
- Full-time
Added 11 mins ago
NS
Buyer
Nova Scotia Power
Halifax, NS
- Full-time
…Senior Buyer, you will be responsible for providing excellent service by understanding customers' needs, who enthusiastically support change, sharing your expertise, taking responsibility…
Added 25 mins ago
W
Corporate Procurement Specialist
Worley
AB
- Full-time
…careers in fabrication, modularization, field installation, and professional support services for some of world's most challenging heavy-oil facilities, gas plants, power-stations,…
Added 40 mins ago
Performance Assurance Program Analyst
Winnipeg Regional Health Authority
Winnipeg, MB
Must have very good organizational and time management skills, the ability to grasp concepts quickly, and a strong customer service focus.
Added 41 mins ago
L
Community Specialist | Pine Centre Mall
lululemon
Prince George, BC
- Full-time
1 year of cumulative experience in customer service or engagement, grassroots marketing, brand engagement or community building
Added 41 mins ago
A
Senior AI Quality Developer, Personalization
Autodesk
Toronto, ON
- Full-time
…boundaries, component compatibility, architectural regressions, and service…
Added 41 mins ago
A
Senior AI Quality Developer, Personalization
Autodesk
Toronto, ON
- Full-time
…boundaries, component compatibility, architectural regressions, and service…
Added 41 mins ago
FN
Director of Development Engineering
FAMU National Alumni Association
Brantford, ON
- Full-time
…Brantford is responsible for the full spectrum of municipal service areas. We invite you to join our #TeamBrantford corporate culture with many progressive initiatives, including our hybrid…
Added 41 mins ago
Qualified Person - Security Personnel
Winnipeg Regional Health Authority
Winnipeg, MB
Excellent verbal and written communication with a focus on customer service and public relations.
Added 41 mins ago
Administrative Secretary 2
Winnipeg Regional Health Authority
Brandon, MB
Province of Manitoba Class 5 Drivers Licence, or equivalent from province of residence, and access to a personal vehicle to provide service within Prairie Mountain Health
Added 41 mins ago
Administrative Secretary 2
Winnipeg Regional Health Authority
Brandon, MB
Province of Manitoba Class 5 Drivers Licence, or equivalent from province of residence, and access to a personal vehicle to provide service within Prairie Mountain Health
Added 1 hour ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Moncton, NB
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 1 hour ago
LC
Pharmacist, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Toronto, ON
- Part-time
Commitment to providing exceptional customer service
Added 1 hour ago
LC
Pharmacist, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
Toronto, ON
- Full-time
Commitment to providing exceptional customer service
Added 1 hour ago
R|
Accounts Receivable Analyst
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Customer-service mindset with professional judgment.
Added 1 hour ago
W
(CAN) Asset Protection Associate
Walmart
Toronto, ON
- Part-time
The Asset Protection Associate plays a key role in creating and maintaining a safe, secure, and professional store environment for customers, associates, visitors, and vendors. By following…
Added 1 hour ago
UO
Intermediate Liaison, Student Recuitment
University of Ottawa
Ottawa, ON · Tabaret Hall
- Full-time
…university. With our wide variety of career opportunities and professional development pathways, we’re sure that you’ll enjoy the experience as much as our students…
Added 1 hour ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Toronto, ON
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 1 hour ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Toronto, ON
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 1 hour ago
CH
Speech Language Pathologist
Centralus Health
St. Joseph's, NL · St Josephs, NL
- Full-time
Participate in in‑service education, committees, and professional development.
Added 1 hour ago
A
Subcontracts Specialist
Actalent
North Vancouver, BC
- $44 to $53 CAD / hour
- Contract
Issue letters of regret to unsuccessful suppliers in a professional and timely manner.
Added 1 hour ago
C
Overhead Crane Technician - FIFO 14/14
Convergint
Regina, SK
- Internship
With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our…

Commissionaires Nova Scotia

Administrative Office Assistant

Bedford, NS, Canada

Pay rate: $40,000 - $45,000 · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Pay rate: $40,000 - $45,000
Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Commissionaires Nova Scotia is the province’s leading provider of security, safety, training, and identification services and only not-for-profit security provider. As part of the Canadian Corps of Commissionaires, we are proud to provide meaningful employment opportunities for veterans of the Canadian Armed Forces and RCMP, their families, and others who want to contribute to the safety and well-being of Nova Scotians.

Recognized with the 2025 Canadian Outstanding Security Performance Award (OSPA) for Outstanding Partnership, Commissionaires is committed to delivering high-quality services while creating a workplace where our people can build meaningful and rewarding careers.

We are currently seeking an organized, detail-oriented, and service-focused Administration Office Assistant to join our People and Culture team. This role supports the day-to-day administration of employee files, ensuring accurate records, timely processing, and responsive support to employees and the team. The Administrative Office Assistant is responsible for working with Human Resources Senior Administrator to accurately maintain administration for employee files, security clearances and benefits, along with assisting commissionaires and clients.

WHAT WE OFFER

A sought-after employer and community partner, we can help you achieve your goals through challenging work, professional development, and career advancement opportunities. We strive to continually improve and leverage technology in the security industry across Nova Scotia.

Join the 2025 OSPA Award winning team and benefit from:

Competitive pay rate
Health, drug, and dental benefits
Life and accident insurance
Annual vacation leave, plus up to 3 paid personal days per year
Sick Days
Paid Federal Holidays
Commissionaires Retirement Savings Program (RRSP/TFSA matching)
Annual paid loyalty award
Education assistance funds and family scholarship programs
Advancement opportunities within a large, national organization

Key Responsibilities:

Administer and maintain the HR Information System (BambooHR), ensuring accurate employee records, reporting, and appropriate employee and manager access.
Ensure the accurate input, maintenance, confidentiality, and secure storage of employee personnel files in both electronic and hard-copy formats.
Coordinate and manage employee onboarding and offboarding processes, including documentation, system updates, and employee communications.
Respond to and direct employee and client inquiries, providing timely and professional support.
Serve as the Alternate Company Security Officer (ACSO), administering employee security clearance processes in accordance with federal government requirements.
Process and maintain security clearances, including new applications, upgrades, renewals, transfers, and cancellations through the appropriate federal government systems.
Monitor and manage the day-to-day administration of employee security clearances, ensuring compliance, accuracy, and timely processing.
Maintain confidentiality of sensitive employee and security-related information and records.
Support the Senior HR Administrator with HR projects, initiatives, and day-to-day administrative responsibilities.
Provide backup support for the Senior HR Administrator during absences, ensuring continuity of HR operations.
Perform a variety of general HR and administrative duties as required to support organizational objectives.

Skills and Abilities: (Minimum Required)

Administration experience [required]
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) [required]
Ability to obtain a Government of Canada NATO Secret Clearance (required)
Ability to handle sensitive information with confidentiality and professionalism.
Strong attention to detail and organizational skills.
Consistent focus on continuous improvement and service excellence
Excellent communication and interpersonal skills both verbal and written.
Excellent customer service orientation and problem-solving abilities.
High-level of motivation and ability to learn new skills / content quickly.

Preferred Skills:

3+ years of experience in administration / assistant or HR coordination.
Experience with HR systems,PSPC Security Information Management System and benefits platforms.
Analytical mindset with the ability to interpret data.

Working Conditions

Pay rate: $40,000 - $45,000
This is a Head Office staff position working 0800-1600 Monday to Friday. In certain instances, some overtime or travel may be required.
Located at the Commissionaires Nova Scotia Headquarters (229 Damascus Road, Bedford)

READY TO JOIN US?

Our goal is to create an inclusive, diverse workplace representative, at all job levels, of the citizens we serve. At Commissionaires, we support, value, and respect the different views, cultures, and experiences of our employees, clients, business partners, and community members. We welcome applicants who identify as Indigenous/Aboriginals, or African Nova Scotians and/or Other Racially Visible Persons, or Persons with Disabilities, or Persons who identify in the 2SLGBTQ+ community, or others who reflect the diversity of Nova Scotian communities. If you are a member of one of these equity groups, you are encouraged to self-identify on your cover letter or during the application process.

We thank all applicants for their interest, but only those chosen for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Maintain accurate and confidential employee records in BambooHR and in electronic and hard-copy files, and coordinate onboarding, offboarding, and employee security clearance processes. Respond to employee and client inquiries, support HR projects and daily administration, and provide backup for the Senior HR Administrator.

Requirements

Administration experience and proficiency with Microsoft Office, including Excel, Word, and Outlook, are required, as is the ability to obtain a Government of Canada NATO Secret Clearance. Candidates should demonstrate confidentiality, strong organization and attention to detail, communication and customer service skills, problem-solving ability, and motivation to learn; three or more years of administrative, assistant, or HR coordination experience and familiarity with HR systems are preferred.

Skills

Administration
Microsoft Office Suite
Employee Records Management
HR Information Systems
Onboarding And Offboarding
Security Clearance Administration
Confidentiality
Attention To Detail
Organization
Communication
Customer Service
Problem-Solving
Data Analysis
Continuous Improvement
Benefits Administration

Benefits

Health, Drug, And Dental Benefits
Life And Accident Insurance
Annual Vacation Leave
Paid Personal Days
Sick Days
Paid Federal Holidays
Retirement Savings Program With RRSP/TFSA Matching
Annual Paid Loyalty Award
Education Assistance Funds
Family Scholarship Programs
Advancement Opportunities

Visa sponsorship

Not detected in the job text

Keywords

BambooHR
Microsoft Office
Excel
Word
Outlook
Human Resources
Employee Personnel Files
Employee Records
Onboarding
Offboarding
Security Clearances
Alternate Company Security Officer
ACSO
Government Of Canada NATO Secret Clearance
PSPC Security Information Management System
Benefits Platforms
Confidentiality
Data Analysis
Customer Service
Problem-Solving
Federal Government Requirements
HR Projects
Security And Investigations

Report this job