Jobs in Canada

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Added 5 mins ago
HT
Technical Sales Representative
Hammehr Talent Consultants
Brandon, MB
- Full-time
…electrical services provider looking for a Technical Sales Representative to grow their presence across Saskatchewan and…
Added 5 mins ago
FB
Customer Service Representative
Farm Boy Inc.
Ottawa, ON
- $17.95 CAD / hour
- Full-time
You’ll help create the welcoming, fresh shopping experience Farm Boy is known for by delivering outstanding customer service and keeping our department looking its best. With an eye for…
Added 5 mins ago
VM
Sales Representative - Summer 2027
Vantage Marketing Canada
Waterloo, ON
- Full-time
…model that revolutionized how homeowners access fast, reliable…
Added 5 mins ago
Clinical Assistant - SHA-Meadow Lake PHC-Primary Care Sites
HealthCareersInSask.ca
Meadow Lake, SK
We are committed to building a representative, diverse, inclusive, and culturally responsive workforce.
Added 5 mins ago
FB
Sales Representative, Financial Services
Fairstone Bank
Kelowna, BC
- Full-time
Minimum 1 year of sales experience or customer service with a focus on meeting/exceeding targets
Added 5 mins ago
FB
Representative, Payment Processing
Fairstone Bank
Montreal, QC
- Full-time
The Representative, Payment Processing is responsible for managing and processing credit counselling payments, ensuring accurate allocation, reconciliation, and timely resolution of…
Added 20 mins ago
HA
Guest Service Representative (Full Time)
Homes Alive Pets Internal Job Board
Edmonton, AB
- Full-time
The ideal Guest Service Representative has excellent communication and people skills, experience in guest service or a willingness to learn, and a passion for pets. Training in our…
Added 34 mins ago
NB
Banking Advisor
National Bank of Canada
Longueuil, QC · Saint-Hubert, QC
- Full-time
This role offers opportunities for development. By obtaining your mutual fund representative licence, if you don’t already have it, you’ll be able to progress in your role and expand your…
Added 34 mins ago
NB
Branch Manager
National Bank of Canada
Kitchener, ON
- Full-time
Added 34 mins ago
OI
HVAC Parts & Supply Inside Sales Representative
Olympic International Sales Limited
North Vancouver, BC
- Full-time
Olympic International is looking for an Inside Sales Representative for our HVAC Parts and Supply team. As a leading wholesale distributor of HVAC and refrigeration equipment, parts, and…
Added 34 mins ago
P
Client Renewals Representative
PheedLoop
Toronto, ON · North York, ON
- Full-time
Previous experience in customer service, inside sales, or account coordination is an asset but not required.
Added 35 mins ago
SP
Public Health Nurse - Temporary Full Time
Southwestern Public Health
St. Thomas, ON
- Full-time
…the Accessibility for Ontarians with Disabilities Act (AODA) Customer Service Regulation, and will support candidates to modify our recruitment and selection process, should there be a need…
Added 35 mins ago
SP
Dental Assistant - Temporary Full Time
Southwestern Public Health
St. Thomas, ON
- Full-time
…the Accessibility for Ontarians with Disabilities Act (AODA) Customer Service Regulation, and will support candidates to modify our recruitment and selection process, should there be a need…
Added 35 mins ago
SR
Equipment Rental Specialist
Sunbelt Rentals, Inc.
Hamilton, ON
- Full-time
Valid Driver’s license required
Added 35 mins ago
GF
Sales and Service Representative (Fitness Coach) - Hamilton Lime Ridge For Women
GoodLife Fitness
Hamilton, ON
- Part-time
CPR certification required within 3 months of employment
Added 35 mins ago
G
Outside Sales representative
Guillevin
Chilliwack, BC
- Full-time
Respond to customer needs and find appropriate solutions, based on the circumstances.
Added 35 mins ago
Assistant Manager
Circle K
Gander, NL
…to maintain our high standards and provide fast and friendly service to our…
Added 49 mins ago
OI
HVAC Parts Outside Sales Representative
Olympic International Sales Limited
North Vancouver, BC
- Full-time
Olympic International's Parts Division is seeking a motivated and customer-focused Outside Sales Representative to join our growing team. In this role, you will build and strengthen…
Added 50 mins ago
R
Customer Service Representative
RBGlobal
Paradise, NL
- Full-time
Candidates must have previous experience in an office setting
Added 50 mins ago
SS
Sales Representative
Super Students
Ottawa, ON
- Part-time
Sales or customer service experience is an asset, not required
Added 1 hour ago
TL
Youth Care Practitioner ILS- Thompson
The Link: Youth and Family Supports
Thompson, MB
- Full-time
Must have knowledge, experience and understanding of Indigenous culture and traditions
Added 1 hour ago
C(
Technical Sales Representative - Valves & Automation
CGIS (CG Industrial Specialties)
AB · Edmonton, AB
- Full-time
Must possess a valid driver's license
Added 1 hour ago
LC
Credit Representative
Lactalis Canada
Toronto, ON · Etobicoke, ON
- Full-time
The Credit Representative is responsible for managing the release of customer orders and collection of payment for an assigned portfolio of accounts. The Credit Representative works closely…
Added 1 hour ago
MU
BUSINESS SYSTEMS ANALYST
McMaster University
Hamilton, ON
- Contract
Ensure that the internal and external customer perspective is a driving force behind decisions and activities.
Added 1 hour ago
HA
Guest Service Representative (Full Time)
Homes Alive Pets
Edmonton, AB
- Full-time
The ideal Guest Service Representative has excellent communication and people skills, experience in guest service or a willingness to learn, and a passion for pets. Training in our…

Commissionaires Nova Scotia

Administrative Office Assistant

Bedford, NS, Canada

Pay rate: $40,000 - $45,000 · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: Pay rate: $40,000 - $45,000
Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Commissionaires Nova Scotia is the province’s leading provider of security, safety, training, and identification services and only not-for-profit security provider. As part of the Canadian Corps of Commissionaires, we are proud to provide meaningful employment opportunities for veterans of the Canadian Armed Forces and RCMP, their families, and others who want to contribute to the safety and well-being of Nova Scotians.

Recognized with the 2025 Canadian Outstanding Security Performance Award (OSPA) for Outstanding Partnership, Commissionaires is committed to delivering high-quality services while creating a workplace where our people can build meaningful and rewarding careers.

We are currently seeking an organized, detail-oriented, and service-focused Administration Office Assistant to join our People and Culture team. This role supports the day-to-day administration of employee files, ensuring accurate records, timely processing, and responsive support to employees and the team. The Administrative Office Assistant is responsible for working with Human Resources Senior Administrator to accurately maintain administration for employee files, security clearances and benefits, along with assisting commissionaires and clients.

WHAT WE OFFER

A sought-after employer and community partner, we can help you achieve your goals through challenging work, professional development, and career advancement opportunities. We strive to continually improve and leverage technology in the security industry across Nova Scotia.

Join the 2025 OSPA Award winning team and benefit from:

Competitive pay rate
Health, drug, and dental benefits
Life and accident insurance
Annual vacation leave, plus up to 3 paid personal days per year
Sick Days
Paid Federal Holidays
Commissionaires Retirement Savings Program (RRSP/TFSA matching)
Annual paid loyalty award
Education assistance funds and family scholarship programs
Advancement opportunities within a large, national organization

Key Responsibilities:

Administer and maintain the HR Information System (BambooHR), ensuring accurate employee records, reporting, and appropriate employee and manager access.
Ensure the accurate input, maintenance, confidentiality, and secure storage of employee personnel files in both electronic and hard-copy formats.
Coordinate and manage employee onboarding and offboarding processes, including documentation, system updates, and employee communications.
Respond to and direct employee and client inquiries, providing timely and professional support.
Serve as the Alternate Company Security Officer (ACSO), administering employee security clearance processes in accordance with federal government requirements.
Process and maintain security clearances, including new applications, upgrades, renewals, transfers, and cancellations through the appropriate federal government systems.
Monitor and manage the day-to-day administration of employee security clearances, ensuring compliance, accuracy, and timely processing.
Maintain confidentiality of sensitive employee and security-related information and records.
Support the Senior HR Administrator with HR projects, initiatives, and day-to-day administrative responsibilities.
Provide backup support for the Senior HR Administrator during absences, ensuring continuity of HR operations.
Perform a variety of general HR and administrative duties as required to support organizational objectives.

Skills and Abilities: (Minimum Required)

Administration experience [required]
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) [required]
Ability to obtain a Government of Canada NATO Secret Clearance (required)
Ability to handle sensitive information with confidentiality and professionalism.
Strong attention to detail and organizational skills.
Consistent focus on continuous improvement and service excellence
Excellent communication and interpersonal skills both verbal and written.
Excellent customer service orientation and problem-solving abilities.
High-level of motivation and ability to learn new skills / content quickly.

Preferred Skills:

3+ years of experience in administration / assistant or HR coordination.
Experience with HR systems,PSPC Security Information Management System and benefits platforms.
Analytical mindset with the ability to interpret data.

Working Conditions

Pay rate: $40,000 - $45,000
This is a Head Office staff position working 0800-1600 Monday to Friday. In certain instances, some overtime or travel may be required.
Located at the Commissionaires Nova Scotia Headquarters (229 Damascus Road, Bedford)

READY TO JOIN US?

Our goal is to create an inclusive, diverse workplace representative, at all job levels, of the citizens we serve. At Commissionaires, we support, value, and respect the different views, cultures, and experiences of our employees, clients, business partners, and community members. We welcome applicants who identify as Indigenous/Aboriginals, or African Nova Scotians and/or Other Racially Visible Persons, or Persons with Disabilities, or Persons who identify in the 2SLGBTQ+ community, or others who reflect the diversity of Nova Scotian communities. If you are a member of one of these equity groups, you are encouraged to self-identify on your cover letter or during the application process.

We thank all applicants for their interest, but only those chosen for an interview will be contacted.

Apply on LinkedIn About employer

More about this job

Responsibilities

Maintain accurate and confidential employee records in BambooHR and in electronic and hard-copy files, and coordinate onboarding, offboarding, and employee security clearance processes. Respond to employee and client inquiries, support HR projects and daily administration, and provide backup for the Senior HR Administrator.

Requirements

Administration experience and proficiency with Microsoft Office, including Excel, Word, and Outlook, are required, as is the ability to obtain a Government of Canada NATO Secret Clearance. Candidates should demonstrate confidentiality, strong organization and attention to detail, communication and customer service skills, problem-solving ability, and motivation to learn; three or more years of administrative, assistant, or HR coordination experience and familiarity with HR systems are preferred.

Skills

Administration
Microsoft Office Suite
Employee Records Management
HR Information Systems
Onboarding And Offboarding
Security Clearance Administration
Confidentiality
Attention To Detail
Organization
Communication
Customer Service
Problem-Solving
Data Analysis
Continuous Improvement
Benefits Administration

Benefits

Health, Drug, And Dental Benefits
Life And Accident Insurance
Annual Vacation Leave
Paid Personal Days
Sick Days
Paid Federal Holidays
Retirement Savings Program With RRSP/TFSA Matching
Annual Paid Loyalty Award
Education Assistance Funds
Family Scholarship Programs
Advancement Opportunities

Visa sponsorship

Not detected in the job text

Keywords

BambooHR
Microsoft Office
Excel
Word
Outlook
Human Resources
Employee Personnel Files
Employee Records
Onboarding
Offboarding
Security Clearances
Alternate Company Security Officer
ACSO
Government Of Canada NATO Secret Clearance
PSPC Security Information Management System
Benefits Platforms
Confidentiality
Data Analysis
Customer Service
Problem-Solving
Federal Government Requirements
HR Projects
Security And Investigations

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Jobs in Canada