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Added 11 mins ago
RB
Assistant Branch Manager
Royal Bank of Canada
Prince George, BC
- Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team…
Added 11 mins ago
CH
Rehabilitation Assistant (OTA/PTA) - Orangeville
CBI Home Health
Orangeville, ON
- Part-time
CBI Home Health is looking to hire Occupational Therapy / Physiotherapy Assistant (OTA/PTA) in in the Orangeville
Added 11 mins ago
CH
Rehabilitation Assistant (OTA/PTA) - Bradford / Newmarket
CBI Home Health
Holland Landing, ON · Newmarket, ON
- Part-time
CBI Home Health is looking to hire Occupational Therapy / Physiotherapy Assistant (OTA/PTA) in in the Bradford
Added 11 mins ago
LI
Scaled Customer Success Manager
Loopio Inc.
Remote, Canada
- $70,000 to $85,000 CAD / year
- Full-time
- Remote
Your manager supports your development by providing ongoing feedback and regular 1-on-1s, we leverage Lattice for our 1:1s and performance conversations
Added 11 mins ago
R(
Assistant Store Manager - West Oaks Mall
Reitmans (Canada) Ltée/Ltd
Abbotsford, BC
- Full-time
Reporting to the Store Manager, join a team where your leadership will truly make an impact! As an Assistant Store Manager, you’ll help drive daily operations while motivating your team,…
Added 26 mins ago
FG
MANGO - Assistant Store Manager/Assistant(e) gérant(e) de magasin - St Bruno
Fox Group Canada Inc.
Saint-Bruno-de-Montarville, QC · Saint-Bruno-de-Montarvill, Quebec
- Full-time
Nous sommes à la recherche d’un(e) Assistant(e) gérant(e) de magasin, un(e) leader exceptionnel(le) capable de motiver, d’inspirer et de développer l’équipe du magasin.
Added 26 mins ago
FG
FOX CLOTHING - Shift Lead - Yorkdale Mall
Fox Group Canada Inc.
Toronto, ON
- Part-time
In collaboration with the Assistant and Store Manager, you are responsible for overseeing the financial success of the store; ensuring positive customer experiences; driving profitable…
Added 41 mins ago
Assistant Manager, Security Operations Centre
Scotiabank
Toronto, ON
Manage personal development to ensure knowledge and skills relative to the Assistant Manager’s role is continually enhanced by:
Added 41 mins ago
DT
Assistant Manager I
Dollar Tree Stores
Chilliwack, BC
- Part-time
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
Added 41 mins ago
SE
Senior Specialist, Site Project Management
Schneider Electric
AB · Edmonton, Alberta
- Full-time
…(savings plan for a future paid leave of absence); employee assistant program with mental, family, and legal counselling and flexible work…
Added 41 mins ago
SJ
Assistant Store Manager - Peoples Jewellers - Centre at Circle and Eighth
Signet Jewelers
Saskatoon, SK · Canada - The Centre At Circle - Saskatoon, SK
- Full-time
Join our team as an Assistant Store Manager and have a positive impact on many lives. Our Assistant Store Managers assist the Store Manager in maintaining daily focus on individual and team…
Added 41 mins ago
R
Assistant Branch Manager
RBC
Prince George, BC
- Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team…
Added 56 mins ago
TO
Assistant, Legal Services
Town of Caledon
Caledon, ON
- Full-time
As the Assistant, Legal Services you will perform the following duties, including but not limited to:
Added 56 mins ago
C
Java Developer - Assistant Vice President
Citi
Mississauga, ON
- Full-time
…apply modern Java and Spring expertise, alongside AI-assisted development tools and prompt engineering, to accelerate delivery and strengthen code quality across the development lifecycle.…
Added 56 mins ago
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Instructor GERO 5P14 Winter D3
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Added 56 mins ago
BU
Instructor GERO 5P13 Winter D3
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Added 56 mins ago
AG
Assistant Store Manager
ADI Global
Toronto, ON
- $63,524 to $105,873 CAD / year
- Full-time
…about our culture of performance, customer service, team member development, and endless…
Added 56 mins ago
Sales Assistant
COBS Bread
Delta, BC
…experience. Right now, we are looking for personable Sales Assistant to share their enthusiasm for all things fluffy and sweet with our loyal customers. No experience necessary- just the…
Added 57 mins ago
KT
early childhood educator (ECE) assistant
Koala T. Care Daycare
Hagersville, ON
- Part-time
Develop and implement child-care programs that support and promote the physical, cognitive, emotional and social development of children
Added 57 mins ago
KT
early childhood educator (ECE) assistant
Koala T. Care Daycare
Ilderton, ON
- Part-time
Develop and implement child-care programs that support and promote the physical, cognitive, emotional and social development of children
Added 1 hour ago
SI
Assistant Kitchen Manager
Service Inspired Restaurants
Ottawa, ON · Kanata, ON
- Other
As Assistant Kitchen Manager, you will support the Kitchen Manager in daily kitchen operations, assist with food prep and quality control, and ensure a safe and clean working environment.…
Added 1 hour ago
SC
Full Time Assistant Meat Manager - Hillside Location
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Victoria, BC
- Full-time
Promote an employee culture of coaching and development
Added 1 hour ago
Academic Advising and Program Assistant, College of Agriculture and Bioresources
University of Saskatchewan
Saskatoon, SK
Participate in the development of strategies and initiatives to enhance student experience and share these initiatives with members of the AgBio Student Services team and faculty advisors.
Added 1 hour ago
Research Assistant, School of Rehabilitation Science
University of Saskatchewan
Saskatoon, SK
Nature of Work: The Research Assistant reports to Dr. Kirsten Smith and collaborates closely with other researchers, faculty, students, community partners, and self‑advocates. The work is…
Added 1 hour ago
Administrative Assistant, Plant Sciences
University of Saskatchewan
Saskatoon, SK
Nature of Work: Reporting to the Department Head, the Administrative Assistant to the Department Head is part of a collaborative and agile administrative team that provides support to the…

Commissionaires Nova Scotia

Administrative Office Assistant

Bedford, NS, Canada

Pay rate: $40,000 - $45,000 · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Pay rate: $40,000 - $45,000
Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Commissionaires Nova Scotia is the province’s leading provider of security, safety, training, and identification services and only not-for-profit security provider. As part of the Canadian Corps of Commissionaires, we are proud to provide meaningful employment opportunities for veterans of the Canadian Armed Forces and RCMP, their families, and others who want to contribute to the safety and well-being of Nova Scotians.

Recognized with the 2025 Canadian Outstanding Security Performance Award (OSPA) for Outstanding Partnership, Commissionaires is committed to delivering high-quality services while creating a workplace where our people can build meaningful and rewarding careers.

We are currently seeking an organized, detail-oriented, and service-focused Administration Office Assistant to join our People and Culture team. This role supports the day-to-day administration of employee files, ensuring accurate records, timely processing, and responsive support to employees and the team. The Administrative Office Assistant is responsible for working with Human Resources Senior Administrator to accurately maintain administration for employee files, security clearances and benefits, along with assisting commissionaires and clients.

WHAT WE OFFER

A sought-after employer and community partner, we can help you achieve your goals through challenging work, professional development, and career advancement opportunities. We strive to continually improve and leverage technology in the security industry across Nova Scotia.

Join the 2025 OSPA Award winning team and benefit from:

Competitive pay rate
Health, drug, and dental benefits
Life and accident insurance
Annual vacation leave, plus up to 3 paid personal days per year
Sick Days
Paid Federal Holidays
Commissionaires Retirement Savings Program (RRSP/TFSA matching)
Annual paid loyalty award
Education assistance funds and family scholarship programs
Advancement opportunities within a large, national organization

Key Responsibilities:

Administer and maintain the HR Information System (BambooHR), ensuring accurate employee records, reporting, and appropriate employee and manager access.
Ensure the accurate input, maintenance, confidentiality, and secure storage of employee personnel files in both electronic and hard-copy formats.
Coordinate and manage employee onboarding and offboarding processes, including documentation, system updates, and employee communications.
Respond to and direct employee and client inquiries, providing timely and professional support.
Serve as the Alternate Company Security Officer (ACSO), administering employee security clearance processes in accordance with federal government requirements.
Process and maintain security clearances, including new applications, upgrades, renewals, transfers, and cancellations through the appropriate federal government systems.
Monitor and manage the day-to-day administration of employee security clearances, ensuring compliance, accuracy, and timely processing.
Maintain confidentiality of sensitive employee and security-related information and records.
Support the Senior HR Administrator with HR projects, initiatives, and day-to-day administrative responsibilities.
Provide backup support for the Senior HR Administrator during absences, ensuring continuity of HR operations.
Perform a variety of general HR and administrative duties as required to support organizational objectives.

Skills and Abilities: (Minimum Required)

Administration experience [required]
Proficiency in Microsoft Office Suite (Excel, Word, Outlook) [required]
Ability to obtain a Government of Canada NATO Secret Clearance (required)
Ability to handle sensitive information with confidentiality and professionalism.
Strong attention to detail and organizational skills.
Consistent focus on continuous improvement and service excellence
Excellent communication and interpersonal skills both verbal and written.
Excellent customer service orientation and problem-solving abilities.
High-level of motivation and ability to learn new skills / content quickly.

Preferred Skills:

3+ years of experience in administration / assistant or HR coordination.
Experience with HR systems,PSPC Security Information Management System and benefits platforms.
Analytical mindset with the ability to interpret data.

Working Conditions

Pay rate: $40,000 - $45,000
This is a Head Office staff position working 0800-1600 Monday to Friday. In certain instances, some overtime or travel may be required.
Located at the Commissionaires Nova Scotia Headquarters (229 Damascus Road, Bedford)

READY TO JOIN US?

Our goal is to create an inclusive, diverse workplace representative, at all job levels, of the citizens we serve. At Commissionaires, we support, value, and respect the different views, cultures, and experiences of our employees, clients, business partners, and community members. We welcome applicants who identify as Indigenous/Aboriginals, or African Nova Scotians and/or Other Racially Visible Persons, or Persons with Disabilities, or Persons who identify in the 2SLGBTQ+ community, or others who reflect the diversity of Nova Scotian communities. If you are a member of one of these equity groups, you are encouraged to self-identify on your cover letter or during the application process.

We thank all applicants for their interest, but only those chosen for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Maintain accurate and confidential employee records in BambooHR and in electronic and hard-copy files, and coordinate onboarding, offboarding, and employee security clearance processes. Respond to employee and client inquiries, support HR projects and daily administration, and provide backup for the Senior HR Administrator.

Requirements

Administration experience and proficiency with Microsoft Office, including Excel, Word, and Outlook, are required, as is the ability to obtain a Government of Canada NATO Secret Clearance. Candidates should demonstrate confidentiality, strong organization and attention to detail, communication and customer service skills, problem-solving ability, and motivation to learn; three or more years of administrative, assistant, or HR coordination experience and familiarity with HR systems are preferred.

Skills

Administration
Microsoft Office Suite
Employee Records Management
HR Information Systems
Onboarding And Offboarding
Security Clearance Administration
Confidentiality
Attention To Detail
Organization
Communication
Customer Service
Problem-Solving
Data Analysis
Continuous Improvement
Benefits Administration

Benefits

Health, Drug, And Dental Benefits
Life And Accident Insurance
Annual Vacation Leave
Paid Personal Days
Sick Days
Paid Federal Holidays
Retirement Savings Program With RRSP/TFSA Matching
Annual Paid Loyalty Award
Education Assistance Funds
Family Scholarship Programs
Advancement Opportunities

Visa sponsorship

Not detected in the job text

Keywords

BambooHR
Microsoft Office
Excel
Word
Outlook
Human Resources
Employee Personnel Files
Employee Records
Onboarding
Offboarding
Security Clearances
Alternate Company Security Officer
ACSO
Government Of Canada NATO Secret Clearance
PSPC Security Information Management System
Benefits Platforms
Confidentiality
Data Analysis
Customer Service
Problem-Solving
Federal Government Requirements
HR Projects
Security And Investigations

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